UPSpace Policy - Library - University of Pretoria

used solely for purposes of the functioning of the system, and for the specific research purposes as
described in the policy document.
This system collects personal information from:
1. Users involved in the submission of UPSpace content and metadata
2. Users who subscribe to the UPSpace alerting service
Personal information collected by UPSpace will not be used for any commercial or philanthropic
purpose not directly connected with or approved by the University of Pretoria.
We do not disclose information about your individual visits to our site, or personal information that you
provide us, such as your name, address, email address, telephone number, etc. to any outside
parties except when we believe, in good faith (i) that the law requires it, or (ii) that disclosure is
necessary to protect the rights and property of UPSpace users.
12. Services offered through UPSpace
The UPSpace Service will offer a set of core services, available at no charge to Community members
and consumers of UPSpace content. Services will be reviewed over time.
UP Space Core Services are comprised of two distinct but interconnected service elements,
Interactive Services and Operations Services. UPSpace Interactive Services offer a fully functional
system that allows UPSpace Community members and consumers of UPSpace content to
accomplish all tasks necessary to submit and access items in UPSpace, as applicable. Additionally,
the Dept. of Library Services in collaboration with the Dept. of IT, University of Pretoria provides
Operations Services to host and preserve faculty materials, establish and deliver ongoing support for
UPSpace Communities, respond to customer inquiries, and supply system monitoring, back up, and
recovery.
13. Preservation Policy & Support
13.1 File formats
The University of Pretoria implementation of DSpace/UPSpace attempts to support as many file
formats as possible.
UPSpace identifies two levels of digital preservation: bit preservation, and functional preservation.
Bit preservation ensures that a file remains exactly the same over time and not a single bit is
changed while the physical media evolve around it.
Functional preservation: the file does change over time so that the material continues to be
immediately usable in the same way it was originally while the digital formats (and the physical
media) evolve over time. Some file formats can be functionally preserved using straightforward format
migration (e.g. TIFF images or XML documents). Other formats are proprietary, or for other reasons
are much harder to preserve functionally.
At the University of Pretoria, for the time being, we acknowledge the fact that the formats in which
faculty create their research material are not something we can predict or control. Faculties use the
University of Pretoria
UPSpace User Policy Version 3.2
Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013
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