TENDER NO CDR 759 BRTF / 01 /2012-13 CA No. CDR ... - Bro.nic.in

TENDER NO CDR 759 BRTF / 01 /2012-13 

CA No. CDR 759 BRTF/ /2012-13 

HANDLING AND CONVEYANCE OF EQUIPMENTS AND PLANTS FROM 507 

SS & TC HALLOW MAJRA (CHANDIGARH) TO POWARI (68 RCC) ON ROAD 

SECTOR OF 759 BRTF UNDER PROJECT DEEPAK IN HIMACHAL PRADESH 

AND FROM WESTERN BASE WORKSHOP PATHANKOT TO 507 SS&TC 

HALLOW MAJRA (CHANDIGARH) 

Date of issue : 10 Dec 2012 onwards 

Date of Receipt : 24 Dec 2012 up to 1200 Hrs 

Date of opening : 24 Dec 2012 

Un-priced bid 

immediately after receipt of tender 

documents 

Place of Opening : HQ 759 BRTF, Jeori, Shimla (HP)

TENDER NO CDR 759 BRTF / 01 /2012-13 

Page No.01 


HANDLING AND CONVEYANCE OF EQUIPMENTS AND PLANTS FROM 507 SS & TC HALLOW 

MAJRA (CHANDIGARH) TO POWARI (68 RCC) ON ROAD SECTOR OF 759 BRTF UNDER 

PROJECT DEEPAK IN HIMACHAL PRADESH AND FROM WESTERN BASE WORKSHOP 

PATHANKOT TO 507 SS&TC HALLOW MAJRA (CHANDIGARH) 

INDEX 

Srl No CONTENTS PAGE NO 

From 

A. PART I UN-PRICED BID 

1. Contents (Index) 01 01 

2. Tender forwarding letter including Eligibility criteria and prequalification 

02 10 

docs 

3. * General Condition of Contract based on Form of Tender 

11 29 

IAFW 2320 General Conditions (Revised 1964) 

(Srl No. 11 to 29 will be with 

the accepted tender only) 

4. Special Conditions of contract 30 35 

5. Notice of Tender 36 38 

B 

PART II PRICED BID 

6 Tender and Schedule ‘A’ based on IFAW 2320 39 48 

7 Acceptance 49 49 

8 Distance Chart and quantity of store to be transported 50 50 

Total No of Pages 50 

TO 

(Signature of Contractor) 

ASW 

For Accepting Officer 

09 Amendments 

10 Relevant Correspondences 

11 Acceptance letter 

Total No of Pages 

(a) Departmental drawings Nil Sheets 

(b) Contractor’s drawings Nil Sheets 


SW 

For Accepting Officer 

Note 

* Not attached. These documents can be seen in the office of the CE Project Deepak 

and 759 Border Roads Task Force / OC 68 RCC & OC 108 RCC, C/O 56 APO, during 

working Hours.

TENDER NO CDR 759 BRTF/01/2012-13 Serial Page No. 02 

CA NO CDR 759 BRTF/ /2012-2013 

Registered/SDS 

Headquarters 

759 Border Roads Task Force/ 

Project Deepak 

C/O 56 APO 

8002/NIT/H&C/Plants & Eqpts/759 TF/12-13/ /E8 Dec 2012 

M/s_____________________ 

________________________ 

PART –I UNPRICED BID 





Dear sir (s), 

1. A set of tender documents in respect of the above work is forwarded herewith. Please note that 

the tender will be received by the Commander 759 BRTF, C/0 56 APO, Jeori, Distt-Shimla upto 1200 

Hrs on 24 Dec 2012. Tender received after the due date and time will not be considered. 

2. Tenderers or their duly authorized representative who have submitted their tenders and who wish 

to be present at the time of opening of tenders may visit the office of the Commander 759 BRTF, 

C/0 56 APO at the above mentioned time. 

3. Tender documents may also be downloaded from BRO website www.bro.gov.in with 

printout to be taken on A4 size paper. It is advisable that downloaded tender document 

preferably be printed through laser printer only. Submission of photo copy of tender is not 

permitted. Cost of tender is to be attached with downloaded tender. If the cost of tender 

is already submitted in the office of Accepting officer, it is not required to be attached 

again with downloaded tender. If cost of tender is not attached / already not submitted in 

the office of Accepting Officer, tender is liable to be rejected at the option of Accepting 

officer. 

4. Tender documents are prepared in two parts containing the following documents:- 

(A) 

Part I: Un-priced / technical bid (Complete tender document except part II 

priced bid) 

(i) Eligibility / qualification documents. 

(ii) 

(iii) 

(iv) 

(v) 

(vi) 

(vii) 

(viii) 

Tender forwarding letter including eligibility criteria, list of qualification 

documents and instruction to tenderers. 

Notice Inviting Tender. 

General Conditions of Contract (IAFW-2320) and special condition of contract. 

Particular / technical specifications including drawings, if any. 

Any other tender documents except Priced bid. 

Cost of tender documents if not already submitted. 

Earnest money by “un-enlisted contractors” and “enlisted contractors who have 

not submitted standing security deposit”. 

Signature of Contractor 

EE (Civ) / SW 

For Accepting Officer

TENDER NO CDR 759 BRTF/01/2012-13 Serial Page No 03 


(B) 

Part II Priced Bid 

(i) 

(ii) 

(iii) 

Schedule ‘A’ Notes. 

Quoted schedule ‘A’ 

Distance chart and approximate quantity to be transported. 

5. Tender documents shall be submitted in two parts. Each part will be in a separate sealed 

envelope (supplied by the tenderers) marked Part I and marked Part II. Both the above said 

envelopes containing Part I (Un-Priced/ technical bid) and Part II (Priced Bid) duly sealed, shall be put 

in one large size envelope (cloth lined outer cover to be supplied by the tenderers). This outer cover 

(Large size envelope) shall indicate name of work, name of bidder, last date and time of receipt of 

tender prominently. 

6. The tender documents (in full), either duly downloaded from BRO website or issued by BRO 

alongwith various documents, required to be submitted, should be dropped in Tender Box kept at HQ 

759 BRTF, Jeori, Distt-Shimla /E1 Section before the date and time fixed for receipt of tender. The 

tender received after due date and time shall not be considered and shall be returned to the tenderer 

unopened. BRO shall not be responsible for postal or other delay and shall not take care to ensure 

the submission of tender at place and time fixed for receipt of tender. 

7. Tender shall be opened immediately after time indicated in Para 1 herein before, in the 

presence of the tenderers or their authorised representative. Part-II (Priced bid) shall not be opened 

at above date and time and shall be put in separate large envelope and sealed & signed by the 

opening officers. This large size envelope containing unopened price bids shall be kept in safe 

custody of the officer nominated by the accepting Officer for this purpose. Part-I (un-priced / 

Technical Bid) will be opened and evaluated as per eligibility / qualification criteria given in the tender 

documents. Qualified tenderers will accordingly be informed alongwith date and time of opening of 

their priced bid. Unqualified tenders will also be informed and their Part-II (Priced Bid) shall be 

returned un-opened separately. Part-II (Priced Bid as sealed in large size envelope) shall be opened 

on the appointed date / time in the presence of such tenderers who choose to be present and the 

amounts quoted by the tenderers shall be read out by the opening officer(s) to the tenderers. 


EE (Civ) 

SW 




8. ELIGIBILITY CRITERIA 

(A) 

Tenderer shall meet the all following eligibility criterias: 

A.1 Capabilities (This criteria is exempted for tenderers enlisted with BRO. 

(a) The tenderer should have working and/ or credit facilities more than 10% of the 

estimated cost of works as given in NIT. 

(b) The tenderer should possess immovable property of residual market value (i.e. 

free from loan / mortgage) more than 10% of estimated cost of work given in NIT. 

Immovable property shall be exclusively in the name of contactor / company and not in 

the name of family members / relatives / others. In case of Limited Companies, these 

should also be reflected in Balance Sheet. 

A.2 Experience:- 

(a) Tenderer should have successfully completed or substantially completed 

three similar works costing not less than ` 1.43 Lacs or two similar works costing not 

less than ` 1.79 Lacs or one similar work costing not less than ` 2.86 Lacs in “last 

seven & current” financial years. These similar works should have been successfully 

completed or substantially completed. 

(Substantially completed works means those works which are 90 % completed 

on the date of submission (i.e. gross value of work done up to the last date of 

submission is 90% or more of the original contract price) and continuing satisfactorily). 

(b) 

Similar work means handling and conveyance of stores / materials. 

(c) Completion cost of works shall be brought to common base date of receipt of 

tender as per following formula: 

Completion cost X (1 + (Period in days from date of completion to date of 

receipt of tender / 365 days) X 0.1)). 

(d) The tenderers shall indicate actual figures of completion cost of work and Value 

of A (explained in A-3 below) without any enhancement as stated above. 

A.3 Available Bid Capacity (ABC) as per formula given here-in-after should be more than 

` 3.57 Lakh. 

Available Bid Capacity (ABC) will be calculated as under:- 

Available Bid Capacity = 2.5 x A x N – B 


EE (Civ) 

SW 




A. - Maximum value of all civil Engineering works in any one year during the last 5 

financial years (updated to the current price level with enhancement factors as given 

below) 

Year 

Multiplying factor 

Last first year 1.10 

Last second year 1.20 

Last third year 1.30 

Last fourth year 1.40 

Last fifth year 1.50 

N- Number of years prescribed for completion of work for which the current bid is 

invited. 

B- Value of the balance ongoing works to be executed in period N. 

A.4 Equipments and Plants (VEP): 

Tenderer should own or have assured access (through hire / lease / purchase 

agreement / other commercial means) to the requisite Equipments. Plants and vehicles in 

good working condition as given hereunder:- 

S/No Name of Equipments / Plant / Vehicle Requirement in 

Nos 

(a) Low Bed Trailor of 30 MT capacity 1 

A.5 Performance and other requirements: 

(a) There should not be poor / slow progress in running works due to defaults of the 

tenderer. 

(b) There should not be serious defects observed in works which stand un-rectified 

by the tenderer. 

(c) There should not be any Cancelled / abandoned contracts in which Govt. un 

realised recoveries exist. 

(d) 

(e) 

Tenderer should have not been blacklisted by any Govt. Deptt. 

There should not be any Govt. dues outstanding against the Tenderer. 

(f) Tenderer should not be habitual litigant i.e. having more than 3 unsuccessful 

arbitration / court cases during last 5 years in which his views / claims substantially 

rejected. 

(B) 

(C) 

Blank 

Disqualification 

Even though the tenderers meet the above criteria, they are liable to be disqualified if 

they have made misleading or false information in bidding documents submitted. 


EE (Civ) 

SW 




(D) Documents to be submitted by the tenderers to prove eligibility:- 

(a) List of works completed / substantially completed in last seven and current 

financial years and ongoing works in following format:- 

Name of work & 

CA No 

Brief scope of Name & Accepted Date of 

work 

address of contract commencement 

employer / amount (`) of work 

client 

1 2 3 4 5 

Extended date 

Remarks 

of completion 

Original date of 

completion 

Actual date of 

completion / 

Present 

progress 

Cost of 

completed work 

(`) 

6 7 8 9 10 

Note: Work proving eligibility criteria of experience shall be highlighted and 

performance certificate in respect of these works shall be submitted. 

(b) 

Available Bid capacity: 

For-A:- Balance sheets / Certificates from chartered accountant indicating annual 

turnover of civil Engineering works constructed in last 5 years. 

For-B: - Contractors shall submit details of ongoing works as per format stated at Table 

given at Para 8 D (a) above. 

Tenderers shall calculate ABC and submit details duly signed 

(c) 

Equipments, Plants and Vehicles:- 

(i) Tenderer shall indicate source of requisite Equipments, Plants and 

vehicles in good working condition required for execution of work in following 

format:- 

Item Year of 

manufacture 

Sources from where 

to be arranged 

(owned/leased etc) 

Location 

presently 

deployed 

Based on known 

commitments, whether 

will be available for 

use in the proposed 

contract. 

1 2 3 4 5 

(ii) Copy of documentary support of ownership/assured also be provided, 

duly signed by the contractor. 

(d) 

Performance and other requirements: 

Tenderer shall submit undertaking that 

(i) There is no poor/slow progress in running works. (If yes, please submit 

details and reasons of delay). 

(ii) There are no serious defects observed in works which stand un-rectified 

(if yes, please submit details and reasons). 


EE (Civ), SW 




(iii) There are no cancelled / abandoned contracts in which govt. unrealised 

recoveries exist (if yes, please submit details and reasons). 

(iv) The firm has not been blacklisted by any Govt. Deptt (if yes, please 

submit details and reasons). 

(v) There are no any Govt. dues outstanding against the firm (if yes, please 

submit details and reasons). 

(vi) Proprietor / partners / directors of your firm are not involved in anti 

national / social activities and neither been convicted nor any proceedings are 

pending in court for such activities (if yes, please submit details). 

(e) Your firm shall submit information of all arbitration / court cases decided during 

last five & current financial years and also presently in progress as per following 

format: 

Name & 

address 

of 

employer 

Cause 

dispute 

of 

Amounts 

involved 

Brief of Court judgment / 

arbitration 

award 

(if published) otherwise 

present progress. 

(f) 

Working capital: 

Tenderer shall submit copy of Latest balance sheet / income tax return for working 

capital and / or Banker’s certificate for credit facilities. 

(g) 

Immovable property: 

Tenderer shall submit affidavit for immovable property incorporating following 

certificates in affidavit alongwith valuation report from Registered (with any Govt body) 

valuer & registration certificate with any Govt body of registered valuer:- 

(i) That immovable property is free from mortgages, hypothecation or any 

other disputes and encumbrances and clearly belongs to the contactor. 

Or 

That the immovable property is free from any disputes and encumbrances and clearly 

belongs to the contactor. The immovable property has been mortgaged / hypothecated 

for ` ................... Market value of immovable property as per valuation report given 

by registered valuer is ` ................... Therefore residual market value of property 

i.e. ` ................... (Market value minus mortgaged value) is free from any mortgage 

/ hypothecation. 

(ii) That the said immovable property has not been shown for seeking 

enlistment of a sister concern in BRO. 

(iii) That the said immovable property will not be sold, transferred, gifted or 

otherwise disposed off till satisfactory completion of the work. 


EE (Civ) 

SW 




(h) Constitution of firm alongwith copy of partnership deed (in case of partnership 

firms) and memorandum of articles and association (in case of limited companies). 

(j) 

(k) 

(m) 

Copies of passport of proprietor / partners / directors (if available). 

Copies of PAN card of proprietor / partners / directors. 

Note for (D): 

(i) Documents as listed at Sl (f) to (g) above are exempted for tenderers 

enlisted with BRO. 

(ii) Documents as listed at SL (h) to (k) above are exempted for tenderers 

enlisted with BRO in any class. 

(iii) Affidavits shall be submitted on Non-judicial stamp papers of 

appropriates values duly attested by the Magistrate / Notary Public. 

(iv) Photocopies of documents shall be attested by Gazetted officer/public 

notary and also self attested. 

9. Commander 759 BRTF, C/O 56 APO will be Accepting Officer here-in-after referred to as such 

for the purpose of this contract. 

10. Tenderers are requested to quote rates in figure and words against each item of 

schedule ‘A’ and extend the amount in Schedule ‘A’. 

11. If tenderers desire that any condition or stipulation given in the tender documents is to be 

modified or deleted, they may submit their comments / suggestion well before last date of submission 

of tender for consideration by the Deptt for issue of corrigendum / amendments to tender documents. 

If deptt considers comments / suggestion suitable, corrigendum / amendments to tender documents 

shall be issued and also uploaded on BRO web site. If deptt does not consider comments / 

suggestion suitable, corrigendum / amendments to tender documents shall not be issued / uploaded 

on BRO web site and tenderers shall quote strictly complying with the various provisions given in the 

tender documents. Any tender which stipulates any alterations to any of the conditions / 

provisions laid down in tender documents (including corrigendum / amendments) or which 

proposes any other conditions of any description whatsoever is liable to be rejected. 

12. The tenderers are advised to visit the work site to acquaint themselves of working and site 

conditions, before submitting their tender. The submission of tender by a person implies that he has 

read this tender forwarding letter, the conditions of contract and has made himself aware of the 

scope and specifications of the work to be done and of the conditions and other factors, site 

conditions, taxes & levies prevailing etc which may affect the quotation and execution of the work. 

13. Tenderer must be very careful to deliver a bonafide tender; failing which the tenders are liable 

to be rejected. Tenderers are, therefore, advised to ensure that their tender must satisfy each and 

every condition laid down in the tender documents. 

14. Tenderer must ensure that their tender is unambiguous and is completed in all respects. Their 

particular attention is drawn to the following requirements, which must be complied with:- 

(a) 

Tender documents are to be signed, dated and witnessed as provided for the purpose. 

(b) All corrections should be signed or initialled. Use of correcting fluid is not 

allowed. 


EE (Civ) 

SW 




(c) 

Cloth lined envelope shall be used for returning the tender documents. 

(d) In case they are submitting a BLANK TENDER word ‘BLANK’ must be prominently 

endorsed on the envelope and in schedule ‘A’ inside the tender documents and general 

summary duly signed by the tenderer. 

(e) If a tender is submitted on behalf of a firm, it may be signed either by all partners or a 

person holding a valid power of attorney from all the partners constituting the firm. The 

person signing the tender on behalf of another or on behalf of a firm shall attach with tender a 

proper power of attorney duly executed in his favour by such other person or by all the 

partners stating specifically that he has authority to bind such other person (s) or the firm as 

the case may be in all matters pertaining to the contract including the arbitration clause. The 

power of attorney shall be executed as indicated below:- 

(i) In case of proprietorship concern if tender is signed by other than proprietor, person 

signing tender documents should hold power of attorney from proprietor. 

(ii) 

In case of partnership concern, power of attorney shall be executed by all partners. 

(iii) In case of company, power of attorney shall be executed in accordance with the 

constitution of company. 

15. Tenderer who has downloaded the tender from the BRO website shall not temper / modify the 

tender form in any manner. In case if the same is found to be tempered / modified in any manner, 

tender will be completely rejected and tenderer is liable to be banned from doing business with BRO. 

16. Your attention is drawn to the Indian Official secret Act-1923 (XIX of 1923) as amended up to 

date particularly section 5 thereof. 

17. Earnest Money:- 

(a) Earnest money is not required to be attached with tender by the enlisted contractor 

with BRO (term “enlisted contractor” used in tender documents means “enlisted contractor 

with BRO”) who have submitted standing security with BRO but same is required from unenlisted 

contractor / enlisted contractors with BRO, who have not submitted standing security 

deposit. 

(b) Un-enlisted contractors with BRO / enlisted contractors with BRO, who have not 

submitted standing security deposit will submit the tender accompanied with earnest Money 

amounting to ` 7,140.00 (Rupees Seven thousand One hundred Forty only) in the form 

of Deposit at call receipt / term Deposit Receipt / Special term Deposit Receipt issued in favour 

of Commander 759 BRTF, C/O 56 APO by nationalized / scheduled Bank. Tender not 

accompanied with earnest money will not be considered for acceptance. The amount of this 

receipt should be basic amount and not their maturity value. Any deposit lying with the 

department in any form against any other tender and / or contract shall not be considered for 

adjustment as the earnest money against the tender. Any tender not accompanied with the 

earnest money in the form as indicate here-in-before or accompanied with any letter 

/communication containing any request for adjustment of any other deposit as earnest money 

shall be treated as non bonafide tender. 

(c) Earnest money shall be returned to unsuccessful bidders (other than L-1) after opening 

of price bids and to successful (L-1) bidder after receipt of security deposit. 

(Signature of contractor) 

EE (Civ), SW 




18. Security Deposit:- 

(a) In case of a enlisted contractor, who has submitted the Standing Security deposit, but 

the tendered cost of the work exceeds the upper tendering limit of the contractor and the 

Accepting Officer decides to accept his tender, the contractor has to lodge Addition security 

Deposit (difference of security deposit of work and standing security deposit) as notified by the 

Accepting Officer in the prescribed form within 30 days of the receipt by him of notification of 

acceptance of the tender, failing which this sum shall be recovered from the first RAR 

payment, and if the date of first RAR is prior to the period mentioned above, the same shall be 

recovered from subsequent payment. 

(b) In case of un-enlisted contractor / enlisted contractor who has not deposited the 

standing Security deposit, and the Accepting Officer decides to accept his tender, then 

contractor has to lodge Security Deposit as notified by the Accepting Officer in the prescribed 

form within 30 days of the receipt by him of notification of acceptance of the tender, failing 

which the sum shall be recovered from the first RAR payment, and if the date of first RAR is 

prior to the period mentioned above, the same shall be recovered from such payment. The 

Security Deposit amount will be communicated as per departmental norms but no case the 

same shall be more than ` 8,925.00 (Rupees Eight thousand Nine hundred Twenty Five 

only). Departmental norms of security deposit may be seen in any office of HQ 759 BRTF. 

(c) The contractor may at his discretion furnish in lieu of Additional Security Deposit or 

Security Deposit a bank Guarantee Bond executed by any nationalized / Schedule Bank for the 

said amount. The form of Bank Guarantee Bond may be seen in any office of BRO. 

19. The Accepting Officer reserves the right to accept a tender submitted by a Public undertaking, 

giving a purchase preference over other tender(s) as are admissible under the government Policy. No 

claim for any compensation or otherwise shall be admissible to such tenderer whose tenders may be 

rejected on account of the said policy. 

20. In view of postal and other delays, it is suggested that your tender be posted sufficiently in 

advance of the last date fixed for receipt of tender or sent through a special messenger, if necessary. 

Tender received late will not be considered. Telegraphic communication received in connection with 

this tender will also be not considered. 

21. The tender shall remain open for acceptance for a period of 30 days from the date of opening 

of the tender (excluding the date of opening). 

22. The tenderer who have downloaded the tender documents from BRO website are requested to 

collect the drawings if any (as listed in list of drawings) from HQ 759 BRTF, C/O 56 APO, if not 

uploaded on BRO website. 

23. On acceptance of tender, the name of authorized representative (s) of the contractors who 

would be responsible for taking instructions from Engineer-in-Charge or its authorized representative 

shall be intimated by the contractor to OC Contract within 7 days of issue of Accepting letters. 

24. Revision / Modification of quoted price:- 

(a) The tenderer shall quote his rates on the Schedule ‘A’ and General Summary pages 

only. In case the tenderer has to revise / modify the rates quoted in the Schedule ‘A’ and / or 

general Summary before deposition in tender box, he may do so only in the Schedule ‘A’ / 

general summary. 

(b) In case a tenderer has to revise / modify / withdraw his quoted rates / offer after it is 

deposited in tender Box, he may do so on his letter head before the latest time fixed for 

submission of tenders and deposit in tender box in sealed / properly closed cover only. Any 

revision / modification in offer / withdrawal of offer in the form of an open letter shall not be 

taken into account, while considering his originally quoted offer. 


EE (Civ), SW 




(d) The tenderers shall not be permitted to revise / modify / withdraw priced bid unopened 

after closure of the time fixed for receipt of tender. 

25. Revocation of offer:- 

In the event of lowest tenderer revokes his offer or revise his rates upward (which will 

be treated as revocation of offer), after opening of tenders, the earnest money deposited by 

him shall be forfeited. In case of BRO enlisted contractor, the amount equal to the earnest 

money stipulated in the Notice of tender, shall be notified to the tenderer for depositing the 

amount through MRO, failing which the amount shall be recovered from any payment due to 

such contractor or shall be adjusted from the standing Security Deposit. In addition, L-1 

tenderer revoking offer and his related firm shall not be issued the tender in second or 

subsequent calls of subject work. 


EE (Civ), SW 




DGBR GENERAL CONDITIONS OF CONTRACT FOR HANDLING AND CONVEYANCE IAFW-2320 

INCLUDING UPTO ERRATE AND AMENDMENTS 

1. A copy of the General conditions of contract IAFW-2320 (1964- Print) including upto date 

errata and amendments containing pages from 11 to 29 has been supplied to me/us and is in 

my/our possession. I/we have read and understood the provisions contained in the above said 

General Conditions of Contracts before submission of this tender and I/We agree that I/We shall 

abide by terms and conditions thereof as modified, if any also within these tender documents 

2. It is hereby further agreed and declared by me/us that the General Conditions of the contract 

including conations 36 thereof, pertaining to settlement of dispute by arbitration, forms part of this 

tender documents. 


EE (Civ) 

SW 




1. GENERAL 

SPECIAL CONDITIONS OF CONTRACT 

1.1 The following special conditions be read in conjunction with General Condition of the 

contract IAFW-2320 (revised 1964 print). If any provision(s) in this special condition is/are at 

variance with the provisions in the above mentioned documents, these shall take precedence 

there over. 

2. SCOPE OF WORK 

2.1 The work under this contract consists of “HANDLING AND CONVEYANCE OF 

EQUIPMENTS AND PLANTS FROM 507 SS & TC HALLOW MAJRA (CHANDIGARH) TO 

POWARI (68 RCC) ON ROAD SECTOR OF 759 BRTF UNDER PROJECT DEEPAK IN 

HIMACHAL PRADESH AND FROM WESTERN BASE WORKSHOP PATHANKOT TO 507 

SS&TC HALLOW MAJRA (CHANDIGARH)” 

2.2 The exact location from/or where the items are to be handled and transported shall be 

stated in the Work Order to be placed. 

2.3 Payment shall be made on the basis of weight of equipment & plant and kilometers 

transported. 

2.4 The item to be carried from 507 SS&TC Hallowmajra Chandigarh to Powari 

(68 RCC) on road sector of 759 BRTF and from Western Base Workshop, Pathankot 

to 507 SS&TC, Hallowmajra, Chandigarh. The chargeable distance shown in the Distance 

Chart is for rough guidance only. The actual distance shall be arrived at by the Board of Officer 

with Contractor or his accredited agent as one of the member. The distance so arrived at by 

the Board of Officer shall be approved by the OC/GE, whose decision shall be final and binding. 

3. VISIT TO SITE 

3.1 The Contract-or shall inspect the site of loading and unloading and acquaint himself 

fully with the accessibility to the equipment & plant, yard, etc. 

4. MINIMUM WAGES: PAYMENT TO LABOUR 

4.1 The Contractor shall have no claim, whatsoever, if on account of any local regulation or 

otherwise, he is required to pay any wages shown in the Schedule of minimum fair wages 

under conditions 20 and 29 of the General Conditions of Contract. 

5. SECURITY AND PASSESS ETC 

5.1 The Contractor’s vehicles shall ply as per the local restrictions imposed by the 

authorities responsible for this purpose. The Contractor vehicles under no circumstance shall 

carry any stores others than projected stores due to restrictions in the area. In case of 

violation of this condition a penalty shall be levied as decided by the Accepting Officer. All of 

parts of vehicles are liable to checked up any number of times by the Military or Police 

authorities wherever they require to do so. No extra payment will be admissible on this 

account. 

5.2 The Contractor shall employ only Indian Nationals as representatives, agents, servants 

and workman and verify their antecedents and loyalty employing them on works. He shall 

ensure that personnel of doubtful antecedents and Nationality are not employed or entrusted 

with the work During the period of work, if anybody is suspected to have connected with 

antirational activity, he will immediately be removed and the contractor shall have no claim 

whatsoever on this account. 


EE (Civ) 

SW 




6. SECURITY (REFER CONDITION 3 OF GENERAL CONDITIONS OF CONTRACT) 

6.1 These documents are confidential and must be strictly confined to the Contractor’s own 

use and for purpose of carrying out the work. 

7. ORDERS UNDER THE CONTRACT 

7.1 All orders notices etc; to be given under contract shall be in writing, type script or 

printed and if sent by registered post to the last known place of abode or business of the 

contractor shall be deemed to have been served on the date when in the ordinary course of 

post it would have been delivered to him. (General Conditions of contract also refers). The 

contractor shall carryout without delay all orders given to him. 

8. ASSIGNMENT TO TRANSFER OF CONTRACT 

8.1 The contractor shall not without prior written approval of the Accepting Officer assign 

or transfer the contract or any part thereof, or any share or interest therein. No sum of money 

to become payable under the contract shall be payable to any person other than the 

contractor unless the prior written approval of the Accepting Officer to the assignment of 

transfer of such money is given. 

9. RECORDS AND MEASUREMENTS (REFER SPECIAL CONDITION 25 OF GENERAL 

CONDITIONS OF CONTRACT (FINAL DRAFT MODEL TENDER)) 

9.1 Measurements pertaining to the work completed under this contract will be recorded 

and signed in the measurement book (IAFW-2261) by the Junior Engineer after taking into 

account that the required laboratory tests have been dome as per the limits stipulated and as 

per the frequencies laid down in the ”Particular Specifications” of this contract agreement and 

MORTH specification for road and bridge works (latest revision) and connected documents 

thereof and test results are found satisfactory and proper records are maintained. 

(a) The measurement recorded by the Junior Engineer shall be 100% checked and 

signed by the Engineer-In-Charge. 

(b) 25% test check will be carried out by OC Contract on each day of measurement 

by the Engineer-In-Charge. 

(c) 5% test check will be carried out by the Cdr Task Force before making payment 

to the Contractor. 

(d) The measurements should also be signed by the contractor as token of 

acceptance of the measurement. 

(e) In case of discrepancies in arriving out work done details, the decision of the 

Accepting Officer will be final and binding for both the parties. 

10. MILEAGE/KILOMETER CHART 

10.1 Mileage/Kilometer chart of different location is enclosed with the Contract Agreement. 

Circumstances may compel the contractor to cover more distance on account of road blocks 

and other reasons or distance reduced on account of improvement of road sectors subsequent 

to conclusion of contract and such increase/decrease in distance will not be considered for 

payment/recovery and the distance given in the Works Order will be treated as final and 

binding on both the parties. 


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11. RATES 

11.1 Rate in Schedule À` as modified by Contractor`s percentage shall not be subject to 

any adjustment whatsoever due to fluctuations in the local market rates, rates of dearness 

allowance, etc; for labour during the contract period. 

11.2 Contractor shall ensure that rates in the Schedule À` as modified by Contractor’s 

percentage include all such arrangements/operations as may be required for satisfactory 

execution of the work covered by each and every item of Schedule À`. No claim whatsoever 

on account of any misunderstanding or otherwise shall be admitted. 

11.3 Any local taxes/charges etc for plying trailers carrying loads will be borne by the 

Contractor for entire work. 

11.4 Contractor shall provide fuel, tools and plants, etc; required for completion of the entire 

work. 

11.5 No halting charges will be payable for the period required for loading and unloading. No 

extra amount will be payable for any haulage or for trips from Contractor’s Truck stations to 

the required location. 

11.6 During Handling & Conveyance, safety and security of equipment and plant will be the 

responsibility of the contractor. Contractor will take all precautions so that equipment and 

plant reaches the destination safely. If there is any damage or loss to the equipment and 

plants while handling or conveyance, contractor will make up the loss to the Department as 

per clause 16 of Tender documents. 

11.6 Quoted rates shall be inclusive of all type of taxes, such as surcharge/chungi, Toll Tax, 

Octroi, etc to be levied by the State Govt., Union Territory Govt. /Administration and Central 

Govt. All such taxes shall be paid by the Contractor or his authorized agent/transport. The 

Contractor shall submit original copy of the receipts in token of having paid the taxes along 

with respective bills. On failing to produce the original tax receipts, the 

Contractor shall produce sufficient proof to the entire satisfaction of the Accepting Officer for 

having paid the tax to concerned authorities. 

11.7 Advance tax recovery on account of taxes like State Sales Tax, etc; if any imposed, by 

authorities concerned, shall be recoverable from any sum payable of the Contractor. The 

quoted rates shall be inclusive of all such above taxes. 

12. PAYMENT TO CONTRACTOR: 

All the payments shall be made through E-Payment to the contractor. The transaction 

charges, if any shall be deducted as per policy in vogue. The tenderer shall enclosed the 

details of beneficiary’s name, Bank A/C No, name of bank, IFSC code and also attach a blank 

cancelled cheque or photocopy of a cheque or front page of saving bank pass book along with 

tender documents. 

13. PERIOD OF WORK ORDER 

12.1 The equipment and plant shall be delivered within the period mentioned in the 

individual Work Order. Contractor shall be prepared to carry out the work ordered on him on 

short notice. Equipment/plant shall be unloaded at destination within 10 days of dispatch 

failing which he shall without prejudice to any other right or remedy of Govt. on account of 

such delay, be liable to pay as compensation an amount equal to 1% of the estimated value of 

the work order for every day. 


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14. HANDLING OF EQUIPMENT & PLANT 

13.1 Loading/Unloading of equipment & plant into/from the trailers as per requirement will 

be done by the Contractor. 

13.2 The Contractor is liable for complete check of equipment & plant transported by him 

either by weighing or counting depending upon the nature of equipment & plant. 

13.3 The Contractor is required to provide proper cover to the equipment & plant to prevent 

it from rain/storm/snow damage en-route. 

15. LOADING/UNLOADING OF CONTRACTORS VEHICLES 

15.1 Loading/Unloading of Contractors vehicle at the WBW Pathankot/507 SS&TC 

Chandigarh/destination shall be done by the Contractor under his own arrangements. 

15.2 In exceptional circumstances where unloading of the Contractors vehicles can not be 

done by the Contractor due to reasons beyond his control, necessary assistance for 

loading/unloading the vehicles by departmental men labour/machine may be provided to the 

Contractor on receipt or written request from the Contractor or his accredited representative, 

by OC Contract. For this provision OC Contract shall b the Sole and final Judge to decide the 

necessity of providing assistance to the Contractor for loading/unloading his vehicle by 

departmental men / labour/machine. The decision of OC Contract in this respect shall be final 

and binding. 

15.3 When the Contractors vehicle are unloaded by Departmental men /labour/machine in 

accordance with sub Para 15.1 or 15.2 above, the relevant work orders shall be endorsed 

accordingly. 

16. LOSSES OF STORES WHILE IN CONTRACTORS CUSTODY 

Amount to be recovered from the Contractor 2 x (the amount for loading/unloading the 

items of stores at Schedule “A” rates given at sub item (4)(f) of Schedule “A’ as applicable 

plus the accepted percentage quoted by Contractor above / below Schedule “A” rates). 

16.1 If any stores are lost by the Contractor while in his custody due to his not taking 

adequate precautions for protection of the stores or intentionally lost by him with intended 

benefit and not delivered to the department, recovery will be effected from him for stores so 

lost, at the rate of 215% of the departmental Stock Book Rate or 215% market rate whichever 

is higher. 

16.2 Overhead charges at 10% will also be levied on the rates of all the times mentioned at 

sub Para 16.1 above. 

16.3 When the loss of stores while in Contractor custody is beyond his Control, recovery will 

be effected from him for the stores lost, in accordance with condition 19 of the condition of 

Contract (IAFW-2320). The decision of OC/Commander as refers to whether the loss of stores 

is beyond the Control of Contractor or not, will be final and binding. 

17. ADVANCE DEDUCTION OF INCOME TAX 

14.1 As per Govt of India, Central Board of Direct Taxes Circular No. 681 dated 

08 Mar 94, advance deduction of Income Tax at the rate of 2% of the Gross value of work 

done shall be made from all bills. Latest guideline on this will be referred. 


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18. REIMBURSEMENT/REFUND ON VARIATION IN: TAXES DIRECTLY RELATED TO 

CONTRACT VALUE” 

(a) The rates quoted by the contractor shall be deemed to be inclusive of all taxes ( including 

sales Tax/VAT on materials, Sales Tax/VAT on Works Contracts, Turnover Tax, Service Tax, 

Labour Welfare Cess/Tax etc), duties, Royalties, Octroi & other levies payable under the 

respective states. No re-imbursement/refund for variation in rates of taxes, duties, royalties, 

Octroi & other levies, and/or imposition/abolition of any new/existing taxes, duties, Royalties, 

Octroi & Other levies shall be made except as provided in sub Para (b) here-in-below : 

(b) (i) The taxes which are levied by Government at certain percentage rates of Contract 

Sum/Amount shall be termed as “taxes directly related to contract value” such as Sales Tax/VAT 

on works contracts, Turnover Tax, Labour Welfare Cess/tax and like but excluding Income Tax. 

The tendered rates shall be deemed to be inclusive of all “taxes directly related to contract value” 

with existing percentage rates as prevailing on last due date for receipt of tenders. Any increase 

in percentage rates of “taxes directly related to contract value” with reference to prevailing rates 

on last due date for receipt of tenders shall be reimbursed to the contractor and any decrease in 

percentage rates of “tax directly related to contract value” with reference to prevailing rates on 

last due date for receipt of tenders shall be refunded Contractor the Govt./deducted by the Govt. 

from any payments due to the contractor. Similarly imposition of any new “taxes directly related 

to contract value” after the last due date for receipt of tenders shall be reimbursed to the 

contractor and abolition of any “taxes directly related to contract value “prevailing on last due 

date for receipt of tenders shall be refunded by the contractor to the Govt./deducted by the Govt. 

from the payments due to the contractor. 

(ii) The contractor shall, within a reasonable time of his becoming aware of variation in 

percentage rates and/or imposition of any “taxes directly related to contract value” give written 

notice thereof to the OC Contract stating that the same is given pursuant to this Special 

Condition, together with all information relating thereto which he may be in a position to supply. 

The contractors shall submit the other documentary proof/information as the OC Contract may 

require. 

(iii) The contractor shall, for the purpose of this condition keep such books of account another 

documents as are necessary and shall allow inspection of the same by a duly authorized 

representative of Govt., and shall further, at the request of the OC Contract furnish, verified in 

such a manner as the OC Contract may require, any documents so kept and such other 

information as the OC Contract may require. 

(iv) Reimbursement for increase in percentage rates/imposition of “taxes directly related to 

contract value” shall be made only if the contractor necessarily and properly pays additional 

“taxes directly related to contract value “to the Govt. without getting the same adjusted, against 

any other tax liability or without getting the same refunded from the concerned Government 

Authority and submit documentary proof for the same as the OC Contract may require. 

19. VARIATION IN PRICES/ESCALATION 

16.1 No extra payment shall be payable to the Contractor on account of variation in prices 

such as increase in labour wages, FOL items, or any other tax(es) etc; levered by the State 

Govt. and or Central Govt. during the contract period or extended contract period. Also no 

additional payment on whatsoever account shall be payable to the Contractor. 

20. LOAD RESTRICTION 

18.1 Contractor shall strictly follow load restriction rules of State /local administration. 


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21. Distance of locations from 507 SS&TC Hallowmajra, Chandigarh to Powari (68 RCC) 

and Western Base Workshop, Pathankot has been mentioned at Srl Page No.50 as guide 

line only. Equipment and plant can be unloaded anywhere between Wangtu and Powari. 

Exact distance from point to point will be assessed by BOO detailed by Commander TF. 

Payment will be released accordingly as per actual distance of carriage. Exact distance will 

be as per approved Board Proceeding by Commander TF. In case any dispute, same will be 

referred to accepting Officer. The decision of the accepting Officer will be final and binding. 

22. REFERENCE TO AUTHORITIES 

22.1 The terms “OC/GE’ and “CWE’ used in this documents refer to “Officer Commanding” 

(in short OC), Contract” and “Commander” of Border Roads Task Force (in short BRTF), 

respectively. 

23. Disputes: All cases of disputes under this contract shall be dealt under Arbitration and 

Conciliation Act 1996. The arbitration award published by the Arbitrator shall be filed in the 

appropriate court at Shimla (HP) and Shimla Court shall be deemed to have jurisdiction on all matter 

executed/ to be executed under this contract. The arbitrator shall give reasons for the award in each 

and every case in respect of the value of claims or counter claims. 

24. Legal jurisdictions: Legal jurisdiction for this contract agreement shall be “Shimla High Court 

“only. 

25. Following details shall be furnished by the contractor to OC Contract: 

(a) 

(b) 

(c) 

Bank A/C No 

Banker’s Name and address 

Permanent address 


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TENDER NO CDR 759 BRTF / 01 /2012-13 Serial Page No 36 


SHORT TERM NOTICE INVITING TENDERS 

(NATIONAL COMETITIVE BIDDINGS) 

BORDER ROADS ORGANISATION 

HQ 759 BRTF (GREF) 

1. A sealed tender is invited for “HANDLING AND CONVEYANCE OF EQUIPMENTS AND 

PLANTS FROM 507 SS & TC HALLOW MAJRA (CHANDIGARH) TO POWARI (68 RCC) ON 

ROAD SECTOR OF 759 BRTF UNDER PROJECT DEEPAK IN HIMACHAL PRADESH AND FROM 

WESTERN BASE WORKSHOP PATHANKOT TO 507 SS&TC HALLOW MAJRA (CHANDIGARH)”. 

2. Tender documents may be downloaded from BRO website www.bro.gov.in on or after 10 Dec 

2012 and print out is to be taken on A4 size paper. It is advisable the downloaded tender document 

is preferably printed through laser printer only. Submission of photo copy of tender is not permitted. 

Tender documents downloaded from web site shall be accompanied with cost of tender documents, 

failing to which tender documents shall be summarily rejected. 

3. The work is estimated to cost ` 3.57 lacs (Rupees Three lacs Fifty Seven thousand only) 

approximately or as subsequently amended in tender documents or uploaded in BRO website. This 

estimate, however, is not a guarantee and is merely given as a rough guide and if works cost more or 

less, renderer shall have no claim on that account of what so ever nature. 

4. The tender shall be based on specifications, General Condition of Contracts IAFW-2320 

(revised 1964) where the tenderers are required to quote a uniform percentage above / below the 

rates given in schedule ‘A’ (description of work to be executed) in figures and words. 

5. Not more than one tender shall be submitted by one contractor or contractors having business 

relationship. Under no circumstances will a father or his son(s) or other closed relations who have 

business relationship with one another (i.e. when one or more partner(s) / director (s) are common) 

be allowed to tender for the same contract as separate competitors. A breach of this condition will 

render the tenders of both parties liable to rejection. 

6. The work is to be completed within 30 dyas or as subsequently amended in tender 

documents or uploaded in BRO website in accordance with the phasing, if any, indicated in the tender 

from the date of handling over the site, which will be generally within one month from the date of 

issue of acceptance letter. 

7. Tender documents may also be purchased either by hand or may be requested by post by 

sending requisition well in advance alongwith cost of tender documents from the office of 

Commander 759 BRTF. BRO shall not be responsible for any loss or postal delays. 

8. The Commander 759 BRTF will be Accepting officer hereinafter referred to as such for 

the purpose of this contract. 

9. Tender (in full) either downloaded from BRO website or purchased from BRO will be received 

by HQ 759 BRTF, C/o 56 APO so as to reach this office on or before 24 Dec 2012 at 1200 Hrs. 

10. Intending tenderers are advised to visit BRO website three days prior to last date of 

submission of tender for any corrigendum / addendum / amendment. Tender received after due date 

shall not be considered for opening and no reasons for delay or claim whatsoever shall be 

entertained. 

11. Tenderers are not required to submit applications for issue of tender. The tender 

documents can be downloaded from BRO web site. Tender document shall be uploaded on 

BRO web site www.bro.gov.in or www.bro.nic.in on 10 Dec 2012. However, those who 

wish to get the tender documents in person or by post shall be issued accordingly. The 

department does not guarantee about the delay involved in transit etc. 


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12. Earnest money is not required to be attached with tender by the enlisted contractor with BRO 

who have submitted standing security deposit but it is required from other contractors to be attached 

with tender documents for ` 7,140.00 (Rupees Seven thousand On hundred Forty only) in the 

shape of cell deposit receipt in favour of Commander, 759 BRTF, C/O 56 APO obtained from any 

Nationalized / Schedule Bank and having maturity / validity period 30 days more than validity period 

of his offer. Un enlisted contractor may note that they will be required to lodge security deposit of 

the work in the prescribed form on receipt in writing from the Accepting Officer if their Offer us 

accepted. 

13. Copies of drawings and other documents pertaining to the work (signed for the purpose of 

identification by the Accepting Officer or his accredited representative) and sample of materials and 

stores to be supplied by the contractor will be opened for inspection at the following locations:- 

Commander 759 BRTF, C/O 56 APO 

14. The tenderers are advised to visit the work site by making prior appointment with the 

Commander 759 BRTF, C/O 56 APO / OC 507 SS&TC, Chandigarh. 

15. A tenderer shall be deemed to have full knowledge of all relevant documents, samples, site etc 

whether he had inspected them or not. 

16. Any qualification documents / tender which stipulates any alternative to any of the conditions 

laid down or which proposes any other conditions of any description whatsoever is liable to be 

rejected. 

17. Accepting Officer reserves his right to accept a tender submitted by a public undertaking, 

giving a purchase preference over other tender(s) which may be lower, as are admissible under the 

Govt. policy. No claim for any compensation or otherwise shall be admissible from such tenderers 

whose tenders may be rejected on account of the said policy. 

18. The submission of a tender by a tenderer implies that he had read this notice and condition of 

contract and has made himself aware of the scope and specifications of the work to be done and of 

the conditions and rates at which stores, tools and plants etc will be issued to him, local conditions 

and other factors bearing on the execution of the work. 

19. Applicant Contractor must send / attach Demand Draft for ` 500.00 (Rupees five hundred 

only) in favour of Accepting Officer i.e., Commander, 759 BRTF, C/O 56 APO and Payable at 

Rampur (H.P) obtained from any Nationalized / Schedule Bank valid for Six months with their 

application / downloaded tenders as the cost of tender forms / documents. The all applicable bank 

charges shall be borne by the applicant and he shall not have any claim what so ever on this account 

on government. In case of re-tendering, the firm which has submitted the DD in earlier calls will 

required to submit DD along with their tender / application in subsequent calls also. Tender not 

accompanied with the cost of tender document is liable to be rejected. However, public 

sectors undertaking / Govt. undertaking firms are exempted from the payment towards cost of tender 

documents. 

20. The Demand Draft attached with the application form / tender documents shall be nonrefundable. 

21. The Accepting officer does not bind himself to accept the lowest or any tender or to give any 

reasons for doing so. 

22. Tenderer who has downloaded the tender from the BRO website shall not temper / modify the 

tender form in any manner. In case if the same is found to be tempered / modified in any manner, 

tender will be summarily rejected and tenderer is liable to be banned from doing business with BRO. 


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23. For further particulars, you may refer BRO website http://www.bro.gov.in 

24. For eligibility criteria and other details, tender documents to be uploaded on website shall be 

referred. 

25. In the event of lowest tenderer revoking his offer or revising his rates upward (which will be 

treated as revocation of offer), after opening of tenders, the earnest money deposited by him shall be 

forfeited. In case of BRO enlisted contractors, the amount equal to the earnest money stipulated in 

the Notice of tender, shall be notified to the tenderer for depositing the amount through MRO, failing 

which the amount shall be recovered from payment due to such Contractor or shall be adjusted from 

the standing Security Deposit. In addition, such tenderer and his related firm shall not be issued the 

tender in second call or subsequent calls. 

26. Blank. 

27. Above particulars may change due to Administrative or any other reasons and shall 

be available on BRO web site www.bro.gov.in. Therefore, bidders / contractors are 

requested to visit BRO website frequently for changes in above particulars. 

28. This notice of tender shall form part of the contract. 


(Ajit Kumar) 

EE (Civ) 

Dated: 2012 SW 

For Commander 

8002/NIT/H&C/Plants & Eqpts/759 TF/12-13/ /E8 Dec 2012 

Headquarters 

759 BRTF 

PIN 930 759 

C/o 56 APO 

Distributions: 

1. HQ CE (Project) ___________ 

C/O 56/99 APO 

2. _____________ BRTF (GREF) 

C/O 56 APO 

3. HQ DGBR/E8 Section 

Seema Sadak Bhawan, 

Ring Road Delhi Cantt 

New Delhi-110010 

4. All India Traders Information Bureau 

Post Box No. 25 (Post Office) 

Shastri Nagar, Jaipur (Rajasthan) 

5. DCDA (P) Deepak 

C/O 56 APO 

6. M/s ________________________ 

_________________________ 

__________________________



BASED ON IAFW-2320 (REVISED 1964) 

BORDER ROAD ORGANISATION 

PART-II PRICED BID 

Registered/AD 

Headquarters 

759 BRTF 

PIN : 930 759 

C/o 56 APO 

8002/NIT/H&C/Plants&Eqpts/759 TF/12-13/ /E8 Dec 2012 

Name of works :- “HANDLING AND CONVEYANCE OF EQUIPMENTS AND PLANTS FROM 507 

SS & TC HALLOW MAJRA (CHANDIGARH) TO POWARI (68 RCC) ON ROAD SECTOR OF 759 

BRTF UNDER PROJECT DEEPAK IN HIMACHAL PRADESH AND FROM WESTERN BASE 

WORKSHOP PATHANKOT TO 507 SS&TC HALLOW MAJRA (CHANDIGARH)”. 

1. M/s _______________________________________________________________________ 

is/are hereby authorized to tender for the above work. The tender is to be delivered at the office of 

Commander 759 BRTF, C/o 56 APO by or before 1200 hrs on 24 Dec 2012 marked on the outside 

“HANDLING AND CONVEYANCE OF EQUIPMENTS AND PLANTS FROM 507 SS & TC HALLOW 



PATHANKOT TO 507 SS&TC HALLOW MAJRA (CHANDIGARH)” 

2. All documents must be returned whether or not, a tender has been submitted. 

3. Any correspondence concerning this tender should be addressed, quoting the reference as 

given and indicated at the top of this sheet. 

4. The tender shall be considered for acceptance as a whole. 

THE PRESIDENT OF INDIA DOES NOT BIND HIMSELF TO ACCEPT THE LOWEST OR ANY 

TENDER. 


Signature of Officer 

Issuing the tender Documents 

Appointment: EE (CIV) 

SW 




SCHEDULE ‘A’ 

DESCRIPTION OF WORK TO BE EXECUTED 

NAME OF WORK: - HANDLING AND CONVEYANCE OF EQUIPMENTS AND PLANTS FROM 507 

SS & TC HALLOW MAJRA (CHANDIGARH) TO POWARI (68 RCC) ON ROAD SECTOR OF 759 

BRTF UNDER PROJECT DEEPAK IN HIMACHAL PRADESH AND FROM WESTERN BASE 

WORKSHOP PATHANKOT TO 507 SS&TC HALLOW MAJRA (CHANDIGARH) 

1. The under mentioned terms used in this Schedule shall be interpreted as follows: - 

(a) “Unloading”, “loading”, “removing”, “Stacking” shall mean these operations as carried 

out by manual labour with or without the use of a crane or other appliance. 

2. Payment shall be made on the basis of weight of the equipment and plant handled. Weights 

less than a Tonne but exceeding half Tonne shall be paid as one Tonne and weights of half Tonne and 

less shall be paid as half Tonne. 

SCHEDULE ‘A’ 

Item 

No 

Description of work 

Unit of 

Calculation 

Rate of 

Payment 

Estimate cost In 

1 2 3 4 5 

1. (a) Unloading cement from 

railway Wagons or road 

Tonne 2.30 (Rupees 

two and paisa 

- 

vehicles, removing to 

thirty only) 

any site in the depot and 

stacking realty as 

directed inside or outside 

buildings 

(b) 

(c) 

Unloading items of steel 

from railway wagons or 

road vehicles, removing 

to any site in the depot 

and stacking neatly as 



Unloading any class of 

goods other than cement 

and items of steel from 

railway wagons or road 

vehicles, removing to 

any site in the depot and 

stacking neatly as 



Tonne 

Tonne 

3.70 (Rupees 

three and paisa 

seventy only) 

3.00 (Rupees 

three only) 

- 

- 


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TENDER NO CE (P) DPK /20/2011-2012 Serial Page No. 41 

CA NO CE (P) DPK/ /2012-2013 

Item 



Unit of 

Calculation 

Rate of 

Payment 


1 2 3 4 5 

2. (a) Removing cement from 

any place in the depot 

Tonne 2.30 (Rupees 

two and paisa 

- 

inside or outside 

thirty only) 

buildings and loading 

into railway wagons or 

road vehicles as directed 

(b) 

(c) 

Removing items of steel 

from any place in the 

depot inside or outside 




Removing any class of 

goods other than cement 


any place in the depot 

inside or outside 




Tonne 

Tonne 

3.70 (Rupees 

two and paisa 

seventy only) 

3.00 (Rupees 

three only) 

- 

- 

3. (a) Unloading cement from 

railway wagons at 

railway sidings, stacking 

as required for check, 

removing and loading 

into road vehicles, 

unloading at the required 

site, inside or outside 

buildings and stacking 

neatly as directed. 

(Transporting charges 

not included in the rate 

and shall be paid under 

item 10 below) 

(b) Unloading items of steel 

from railway wagons at 

railway siding, stacking 


removing and loading at 

the required site, inside 

or outside buildings and 

stacking neatly as 

directed. (Transporting 

charges not included in 

the rate and shall be 

paid under item 10 

below). 

Tonne 

Tonne 

3.70 (Rupees 


seventy only) 

5.55 (Rupees 

five and paisa 

fifty five only) 

- 

- 


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Ite 

m 



Unit of 

Calculation 

Rate of 

Payment 


1 2 3 4 5 

(c) Unloading any class of Tonne 4.60 (Rupees 

- 

good other than cement 


four and paisa 

sixty only) 

railway sidings, stacking 


removing and loading into 

road vehicles, unloading 

at the required site, inside 

or outside buildings and 

stacking neatly as directed 

(Transporting charges not 

included in the rate and 

shall be paid under item 

10 below) 

4. (a) Removing cement from 

any place, inside or 

outside buildings, loading 


unloading at railway 

sidings stacking as 

required for check and 


railway 

wagons 




10 below) 

Tonne 

3.70 (Rupees 


seventy only) 

- 

(b) 

Removing items of steel 

from any place inside or 

outside buildings loading 


unloading at railway 

siding, stacking as 

required for check and 


railway 

wagons 




10 below) 

Tonne 

5.55 (Rupees 

five and paisa 

fifty five only) 

- 


EE(CIV) /SW 




Item No Description of work Unit of 

Calcula 

tion 

Rate of 

Payment 

Estimate cost 

In 

1 2 3 4 5 

(c) Removing any class of goods 

other any place cement and 

items of steel from loading 

into inside or outside building 

railway side road vehicles, 

unloading required for check 

and removing, stacking as 

required 

Tonne 4.60 

(Rupees four 

and paisa 

sixty only) 

- 

(d) 

Removing cement from any 

place, inside or outside 

buildings, loading into road 

vehicles, unloading at the 

required site inside or outside 

buildings and stacking neatly 

as directed (Transporting 

charges not included in the 

rate and shall be paid under 


Tonne 3.25 

(Rupees 

Three and 

paisa twenty 

five only) 

- 

(e) 

Removing items of steel from 

any place, inside or outside 

buildings, loading into road 

vehicles, unloading at the 

required site inside or outside 

buildings and stacking neatly 

as directed. Transporting 

charges not (included in the 

rate and shall be paid under 


Tonne 4.85 

(Rupees four 

and paisa 

eighty five 

only) 

- 

219.00 

MT 

(f) 

Removing any class of goods 

other than cement and items 

of steel from any place, inside 

or outside buildings, loading 

into road vehicles, unloading 

at the required site inside or 

outside buildings and stacking 

neatly as directed. 


included in the rate and shall 

be paid under item 10 below) 

Tonne 4.05 

(Rupees four 

and paisa five 

only) 

887.00 

(Rupees Eight 

hundred and 

eighty seven 

only). 


EE(CIV) /SW 




Item No Description of work Unit of 

Calcula 

tion 

Rate of 

Payment 


1 2 3 4 5 

5. 

Tonne 7.75 

_ 

Taking out any class goods of 

any description from packing 

(Rupees 

seven and 

cases, kegs, crates, bags or 

seventy five 

other containers; sorting, 

counting and bagging in 

paisa only). 

quantities as directed into 

double or treble gunny bags 

and the like and sewing up the 

month of the bags and 

including stacking as required. 

(Bags, twine and needles for 

sewing –up to be supplied free 

by the Engineer-in-Charge). 

6. Sorting, bundling and tying 

with wire, or other material, 

metal bars of pipes up to 

(including) 25mm dia meter 

and stacking neatly as 

directed. (Wire or other 

material for tying to be 

supplied free by the Engineer- 

In- Charge) 

7. Oiling the surfaces of metal 

sheets, including un-stacking, 

bundling, re-bundling and restacking 

as directed (Oil to be 

supplied free by the Engineer- 

In-Charge) 

8. Oiling the surfaces metal pipes 

including un-stacking, 

unbundling, re-bundling and 

restacking as directed. Oil 

and materials for tying 

bundles to be supplied free by 

the Engineer-In-Charge) 

9. Oiling the surfaces of bolts, 

nuts, ironmongery, water 

supply fittings or other metal 

articles of weight not 

exceeding 10 Kgs each 

including un-stacking and 

restacking as directed. (Oil to 

be supplied free by the 

Engineer-In-Charge) 

Tonne 4.60 

(Rupees 

four and 

paisa sixty 

only 

10 Sq 

Meters 

of 

Surface 

oiled 

10 Sq 

Meters 

of 

Surface 

oiled 

0.90 

(Paisa 

ninety only) 

0.60 

(Paisa sixty 

only) 

Tonne 5.50 

(Rupees 

five and 

paisa fifty 

only) 

_ 

_ 

- 

- 


EE(CIV) /SW 




Ite 

m 



Unit of 

Calculati 

on 

Rate of 

Payment 

Estimate cost 

In 

1 2 3 4 5 

10. (a) Transporting any class of 

goods by any means to a 

distance not exceeding 5 Km 

Tonne 

Kilometer 

0.65 

(Paisa 

sixty five 

only) 

- 

(b) 

Transporting any class of 


distance not exceeding 10 

KMs 

Tonne 

Kilometer 

0.55 

(Paisa 

fifty Five 

only) 

- 

(c) 

Transporting any class of 


distance exceeding 10 Km 

Tonne 

Kilometer 

TKM 

0.53 

(Paisa 

fifty three 

only) 

- 

(c)(i) 

4160.00 MT 

KM 

(c)(ii) 

66584.00 MT 

KM 

Part-I (WBW Pathankot to 

Chandigarh) 

Part-II (Chandigarh to 

Powari) 

Tonne 

Kilometer 

TKM 

Tonne 

Kilometer 

TKM 

0.53 

Rupees 

(Paisa 

fifty three 

2205.00 

(Rupees thirty 

only) seven thousand 

four hundred 

ninety four) 

0.53 

Rupees 

(Paisa 35290.00 

fifty three (Rupees thirty 

only) seven thousand 

four hundred 

ninety four) 

Total 

Rupees 

37495.00 

(Rupees thirty 

eight thousand 

three hundred 

eighty one only) 

Say Rupees 0.37 

lakh 


EE(CIV) /SW 




Note:- 

1. Reference items 10 (a), (b),(c) (c)(i) and (c)(ii) 

Distance less than a kilometer but exceeding half a kilometer should be paid as 

Tone/Kilometer and the distance of half a kilometer and less shall be paid half a Tonne/Kilometer. The 

rate for half a Tonne kilometer shall be half of the rate given for Tonne kilometer. 

2. Reference items 10 (b) and (c) 

When distance through which the goods are carried exceeds 5 Km and does not 

exceed 10 Km the transportation shall be paid under item 10 (b). Similarly when the distance 

through which the goods are carried exceeds 10 Km. it is shall be payable under item 10 (c). 

3. Quantity of materials to be transported are tentative and may undergo change. Contractor will 

not have any claim on this account. Decision of Accepting Officer on this will be final and binding. 

TOTAL ESTIMATE COST (as rough guide): 3.57 lakh 

_______________________________ 


Dated: _______________ 

EE (CIV)/SW 

Accepting Officer 

Dated: ________2012

TENDER NO CDR 759 BRTF / 01 /2012-13 Serial Page No. 47 


TENDER 

1. The President of India. 

2. Having examined and perused Schedule ‘A’ and the conditions of contract attached here to I 

/We (hereinafter called “the contractor”) do here by offer to execute upon the terms and conditions 

herein set forth for Handling and/or Conveyance of any description specified in the schedule ‘A’ hereto 

within the area shown in 759 BRTF Sector. Contractor to quote percentage above or below on 

schedule ‘A’ rate for the following in figure and words:- 





Schedule ‘A’ Item 

No 4 (f) 

In figure ______ % above/below 

In Words ___________________ 

N0 10 (c) (i) 


In Words ___________________ 

N0 10 (c) (ii) 


In Words ___________________ 

Percent above/below the rates entered in the said Schedule as may be required and 

demanded by the Accepting officer during the period of 15 days of the placing of work order , (whose 

requirements as estimated will amount to `. ……………………………... but this cost is a rough guide only 

and will not be binding if the actual requirements are less or more ) and further offer to execute by 

piece work (upon the same terms and conditions) all or any additional work in connection with the 

handling/conveyance of stores as may be required from time to time during the period of this 

contract at such rate or rates as shall be determined in accordance with clauses 32 of the Conditions 

of contract annexed hereto. 

In Consideration of the President of India (hereinafter called “the Government”) agreeing that 

for the said period and so long as the Contractor carriers on this contract and it is in force no one but 

the Contractor shall be employed to do the said work EXCEPT AS PROVIDED in Condition 5 of the 

Condition Contract annexed hereto, the Contractor hereby agrees to abide by the rates hereby 

tendered and to fulfill all terms and provisions of the said Conditions of contract as far applicable or in 

default thereof to forfeit and pay to the Government the sums of money mentioned in the said 

Conditions of Contract without prejudice to the Government’s right to claim damages for breach of 

contract. 

Note I: In the event of a discrepancy between description in words and figures quoted by a 

Contractor, the description in words shall prevail. 

Note II: The tender will be accepted as a whole as per the discretion of the accepting officer. 


EE (CIV), SW 




If this Tender be accepted, the sum of `.7,140.00 (Rupees Seven thousand One hundred 

Forty only) forwarded as Earnest Money shall either be retained as a part of Security Deposit or be 

refunded by the Government on receipt of the appropriate amount of Security Deposit with the time 

specified in clause 9 of General Conditions of Contract IAFW-2320. And further agree to refer all 

disputes as required by condition 36 of General condition of the Contract (IAFW-2320) to the sole 

arbitrator of a Serving Engineer Officer to be appointed by the Director General Border Roads, New 

Delhi or in his absence, by the officer officiating as Director General Border Roads, whose decision 

shall be final, conclusive and binding. However, in case of dispute with PSE and or PSU the same will 

be referred to a Sole Arbitrator to be appointed by Secretary Bureau of Public sector Enterprises. 

Dated …………… day of ……………..2012 

Witness Signature ………………………….. 

Signature of Contractor ……………….. 

Address _______________________ 

_________________________ 

_________________________ 

Address _______________________ 

_________________________ 

_________________________ 

Note: - If a tender is submitted on behalf on firm, it must be signed either by all the partners 

or a person holding valid power of attorney from all the partners constituting the firm. The person 

signing the tender on behalf of another or on behalf of a firm shall attach with the tender a proper 

power of attorney duly executed in his favour by such other person or by all the partners stating 

specially that he has authority to bind such other person or the firm as the case may be in all matters 

pertaining to the contract including the arbitration clause. 

The power of attorney shall be executed as indicated below:- 

(i) 

(ii) 

(iii) 

In the case of individual, suitable affidavit shall be submitted. 

In the case of partnership concern, power of attorney shall be executed by all partners. 

In the case of a company, power of attorney shall be executed in accordance with the 

constitution of company. 


EE (CIV), SW 




A C C E P T A N C E 

______________ alterations have been made in these documents and as evidence that these 

alterations were made before the execution of the Contract Agreement, they have been initialed by 

the contractor and Shri _________________________________ 

The said officer(s) is/are 

hereby authorized to sign and initial on behalf of the documents, forming part of the contract, on 

behalf. 

The above tender was accepted by me ______ day of________ 20___, on behalf of the 

President of India for the contract sum of ` ____________ (Rupees________________________ 

only) at the item rates quoted in Schedule ‘A’. 

Signature____________________ day of______________ 20___ 


Appointment_________ 

Project/TF 

(For and on behalf of the 

President of India)







S/No Location Distance in Km Remarks 

From To In Plain In Hill 

(a) Western Base 507 SS&TC, 260 Nil 

Workshop, 

Pathankot 

Hallowmajra, 

Chandigarh 

(b) 507 SS&TC, Wangtu 28 270 

Hallowmajra, 

Chandigarh 

(c) 507 SS&TC, Tapri 28 279 

Hallowmajra, 

Chandigarh 

(d) 507 SS&TC, 

Hallowmajra, 

Chandigarh 

Powari (68 

RCC) 

28 300 


EE (CIV), SW

TENDER NO CDR 759 BRTF / 01 /2012-13 CA No. CDR ... - Bro.nic.in

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