CHAPTER 1 - Border Roads Organisation

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7. In the event of cash payment folio of GREF Pay Book being completely used up,
continuation sheets should not be pasted. Instead, a new GREF Pay Book will be taken into use.
8. When a GREF Pay Book is completely utilised and a new one is taken into use, serial
number of Cash Payment entries will start afresh from Srl No 1 and will not be in continuation
of the last entry in the cash payment folio of the completed Personal Book. The serial number of
the cash entry in the cash payment folio will, however, be entered in the cash payment folio of
the new Pay Book. This entry will be made above serial number one of the cash payment being
made in the new Pay Book as under :-
“ Last payment made in the previous pay book was made under
Serial No__________dt___________for Rs. _____________”.
9. The cases where Personal book is issued in replacement of the one which is lost, the
credit/debit balance in respect of the individual will be ascertained from PAO GREF and will be
entered under relevant headings.
10. Personnel Book is a Govt property. In the event of loss of personnel Book, the matter
may be investigated by ordering OMI in order to ascertain the circumstances/reasons leading to
loss and responsibility to be fixed and action envisaged as in the case of loss Identity Card to be
taken by the competent authority meticulously. An amount of Rs. 100/- may be charged as
stationary charges for issuance of new personnel book against lost one.
11. If after the issue of a new Personal Book, the missing Personal Book is found, it will be
marked as “Closed” and forwarded to PAO „GREF”. Under no circumstances will it be taken
into use again.
12. Officers responsible for making payment will carefully check before making payments,
the page number of the cash payment folio as well as the cash payment entries so as to satisfy
themselves that no attempt has been made to remove/substitute any of the pages of GREF Pay
Book, relating to cash payments. The Personal Books will also be checked on an individuals
arrival in a unit and thereafter at regular intervals.
13. The Personal Book should be closed in the event of retirement/death/dismissal and
surrendered to PAO (GREF). The Personal Book from the GREF personnel proceeding on
deputation, will also be withdrawn.
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