CHAPTER 1 - Border Roads Organisation

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(e) Notwithstanding the above, where an empoyee who was possessing the
educational qualification certificate at the time of recruitment but due to some
misapprehension or unforeseen circumstances did not disclose the fact earlier, due
weightage should be given to the educational qualification certificate if produced by him
at a later date subsequent to his appointment. Authenticity of such School Leaving
Certificate of upto ninth class shall not be challenged, merely because there is a variation
in the date of birth. For the purpose of affecting change in the date of birth of an
employee subsequent to his recruitment the age/date of birth as recorded in the
Matriculation Certificate. Army Discharge Certificate, extract of birth register etc only to
be relied upon as authentic. Where however, in case of doubt of the authenticity of the
date of birth, it is open to the competent authorities to verify the correctness from the
appropriate civil authority before the change is effected.
Date of Birth
(f) In the case of Ex-servicemen, date of birth recorded in his Army Discharge
Certificate will be taken into account as authentic. Article 356 of CSR refers.
3. The date of birth as recorded in accordance with these rules shall be held to be binding
and no alteration of such date shall be permitted except where prima facie evidence is produced
that the date of birth recorded in service record is incorrect. Where alterations become necessary
due to bonafide clerical error, it shall be open to the Head of the service in the case of Gazetted
Officer and the senior officer of an installation, or any other duly empowered officer, in the case
of non-gazetted employees to cause the date of birth to be altered. All other cases, for change of
the date of birth shall be decided by the Ministry of Surface Tpt (BRDB) in case of Gazetted
Officer and HQ DGBR in case of Group „C‟ and „D‟ employees.
4. The date of birth as recorded at the initial appointment or as altered by the competent
authority in accordance with these orders will be taken as the correct date of birth for counting
previous service if any, for pension, irrespective of date of birth as recorded in documents
relating to such prior service, in those cases in which the earlier service is allowed to count for
pension under Articles 356 of CSR.
5. Requests for change of dates of birth of employees should not be encouraged. Only in
very special cases may be sponsored, provided there is an over whelming evidence to show that
the date of birth recorded in the service records is incorrect. Unless such requests are made
within a reasonable time i.e before completion of probation period or declaration of
quasipermanency which ever is earlier, they shall not be considered. No request for change of
date of birth made about the time of superannuation shall be entertained. Such request should be
supported by satisfactory documentary evidence (such as the Matriculation or equivalent
certificate in original) together with a satisfactory explanation of the circumstance in which the
wrong date came to be entered and statement of any previous attempts made to have the date of
birth amended. It should also be examined whether the Government servant concerned would
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