CHAPTER 1 - Border Roads Organisation

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Clarification
2. Inspite of clear rule position, there appears to be wide spread doubt among the various
units about the recording of correct date of birth of an individual in the service documents and
subsequent alteration due to bonafide clerical mistake. Therefore, a growing need has been felt
to issue a concise document for guidance of Units/Projects. On close examination with reference
to the Govt orders, it is found that in all the cases date of birth is correctly recorded at the time
of appointment and no feasible ground is warranted for any change. Therefore, in all cases the
following course of action will be taken :-
(a) If a person is Matriculate/SSLC passed and above, his date of birth recorded in
his Matriculation/SSLC certificate shall be accepted as his date of birth. However, where
the individual did not produce Matriculation/SSLC certificate at the time of his
appointment and was not aware to disclose his exact date of birth before appointing
authority, but produces the same at a later stage, the unit will initiate his case for
alteration of date of birth.
(b) Where the individual is non-matriculate/non-SSLC and his educational
qualification is not recorded in his service documents, the date of birth already declared
by the employee at the time of his appointment will be taken as final and will not be
changed under any circumstances. No cognizance or any request for change of date of
birth made by an employee subsequent to his enrolment in GREF based on educational
certificate upto 9 th class will be taken and cause of these nature shall not be entertained.
(c) Under no circumstances, apparent age assessed by the Medical will be taken into
account where documentary evidence in support of the precise date of birth is available.
As already clarified under para 1 (a) (iii) above, Medical opinion will be resorted only
where all the alternatives brought out under para 1 above have failed. In all such cases,
the date of birth recorded by the Appointing Authority in the service documents of an
employee at the time of his entry into Govt service should be the date of birth as assessed
by the Medical Officer.
(d) Wherever an employee has acquired any educational qualification during his
service career the same will be published and recorded in his service documents on
production of the educational qualification certificate. However, in case of any difference
between the date of birth declared and accepted at the time of initial appointment and
that shown in the educational qualification certificates acquired while in service, the
former will be treated as final and no cognizance of date of birth in the later will be
taken.
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