CHAPTER 1 - Border Roads Organisation

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4. In addition to above, kindred roll/next of kin form as per Appendix „T‟ will be
completed in duplicate, by the appointing authority in respect of personnel appointed in the
GREF. Only one copy of the form will be kept by the unit with the service documents/ghost
sheet and the other copy will be sent to GREF Records.
5. Home/Town address in the kindred roll in respect of Nepal domiciles will be recorded as
per specimen given below :-
GS NO _________Trade__________Name_____________________________________
Village___________Thana_________Teh _____________Zila_____________________
Nepalese Post Office : __________________________________________________
Exchange Post Office : _________________________________________________
Via(India side Post Office) : ____________________________________________
Phone No (If any) ____________________________________________________
6. All casualties regarding marriage, deaths and change of next of kin will be notified in
Unit Part II Orders as per Appendix „U‟ to this ROI and entries recorded in the Kindred Roll and
NOK form duly supported by Part II Order No and attested by an Officer.
7. Service Books in respect of deputationists from Government Department such as
MES/DAD will be maintained by Units/Head of Office where the individuals are serving.
8. It has been seen in the past that units submit Service Documents of non-effective
personnel to GREF Records incomplete and in piecemeal resulting in avoidable correspondence
and in prompt disposal of post-discharge representations from non-effective GREF personnel
and their dependents. Apparently, some units are not clear about correct completion and dispatch
of various documents whose individuals become non-effective. In order to overcome these
difficulties, the documents required by the Record Office, in case of non-effective personnel are
given below to serve as a guide line for units. These documents alongwith those mentioned in
para 3 above, duly completed, should be dispatched by the concerned units immediately after an
individual become non-effective and his accounts are finally settled. A delay report explaining
reasons for non-despatch of Service Documents will be submitted by the units, where documents
cannot be dispatched by the units within three months from the date of discharge of an
individual from service :-
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