CHAPTER 1 - Border Roads Organisation

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(c) Date on which kit inventory was taken should be stated. This should normally be
done as soon as it is known that the individual is AWOL/has deserted the service and not
held in abeyance till the Court of Inquiry is assembled.
(d) Rank and name of the Commanding Officer who signed the declaration in the
Court Martial Book should be recorded in the Form.
(e) The copy should be certified as true copy under signature of the Officer having
custody of the original records.
(f) The No and date of unit Part II Order notifying individual‟s desertion/SOS and
taking on attached strength of the unit as deserter will be endorsed on the top of the
deserter declaration form (IAFD-918) in each case before it is sent to GREF Centre and
Record Office.
7. After an absentee is declared deserter, OC Unit/Formation will publish a Part II Order
striking him off the strength of the unit as a deserter from the date of his absence and not from
the date the court of inquiry is held. Although the deserter is SOS of the unit to enable GREF
Centre to take on supernumerary strength, he continues to remain on the attached strength of the
unit as deserter till such time the procedure laid down under Rule 14 of CCS (CC&A) Rule 1965
for his removal in absence from service is completed. It is made clear that a Govt servant who
remains absent un-authorisedly without proper permission should be proceeded against
immediately and this should not be put off till the absence exceeds the limit prescribed in Rule
32 (2) (a) of the CCS (Leave) Rules 1972 subject to fulfilling the other conditions as narrated in
Govt of India‟s instructions (5) below Rule 11 of CCS (CC&A) Rules, 1965. While forwarding
the Annual Desertion Report, which includes cases of affected Officers also, the Projects will
ensure that the statement for every case where action under CCS (CC&A) Rules, 1965 has not
been initiated immediately on issue of apprehension roll is attached with the ibid report. The
report should include the name of the Officers responsible for not initiating action along with
reasons.
8. In the past, it has been noticed that no follow up action has been taken for apprehension
of deserters with the result that the individual remained at large for indefinite period. In some of
the cases, the individual keeps in correspondence, and unit/higher formation keep replying him
to join duty forthwith instead of taking appropriate action to apprehend the individual unless
otherwise in order as per leave rules. Henceforth, the OC Unit/Formation will pursue from
police authorities at District level, the matter should be taken up at higher level, where necessary
with the DIG/IG Police by the TF/CE concerned, so that the individual is arrested and dealt with
under Army Act or under CCS (CC&A) Rules, 1965 as the case may be. Any dilatoriness on the
part of police authorities inspite of above action, should be reported to HQ DGBR.
Recovery of Deserters
9. Units or GREF Centre will ensure that all authorities who have been notified of a
desertion are informed as soon as a deserter returns to his unit, or is apprehended, or is otherwise
removed from the list of deserters.
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