CHAPTER 1 - Border Roads Organisation

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27. The appointing authorities will ensure that full and correct information obtained from the
individuals at the time of appointment and recorded in the service documents of the individuals.
The individual should be warned that if they give insufficient/incorrect informations, they will
be liable to be discharged.
28. As per HQ DGBR letter No. 67245/DGBR/EG2 dated 20 Jun 70, case of individuals
whose verification is not completed within the probationary period of 2 years, will be referred to
HQ DGBR by Project through Record Office for consideration of retention of the individuals in
service or otherwise by BRDB depending upon the merit of each case on the recommendation of
CE Project concerned. A consolidated report will be submitted to avoid submission of such
cases to higher authorities in piece-meal, CEs Project will, therefore, forward their
recommendation of cases of such pers for retention in service or otherwise to Record Office, two
months before the individuals complete their probationary period of two years, for referring the
case to DGBR/BRDB as above.
29. Till the detailed verification is completed, the persons concerned should not be entrusted
with work involving handling of classified documents/materials as per instructions contained in
HQ DGBR letter No. 67245/DGBR/EG2 dated 22.1.79.
Standard Form of Covering letter
30. It is noticed that uniform procedure is not being followed while forwarding the
particulars of the candidates to District Authorities for verification of their character and
antecedents. A standard form of covering letter is reproduced at Appendix „O‟ which may be
used by all appointing authorities. One copy of said letter to be kept with Record set of
documents and one copy to be sent to the unit concerned as required vide Govt of India Deptt of
Pers & AR OM No. 18011/1(S)/75-Estt(E) of Aug 75 (Secret), copy circulated vide HQ DGBR
letter No. 67245/DGBR/EG2 of 05.11.75.
Conclusion
31. The importance of proper and timely verification of character and antecedents of GREF
personnel can hardly be over emphasised. It is, therefore, imperative that all correspondence
pertaining to verification of character and antecedents should be accorded priority at all levels.
The verification roll should be prepared carefully and invariably in ink or type written. A slight
omission in recording the correct particulars of the individual and his home address may cause a
lot of avoidable delay and unnecessary correspondence at all levels.
Authority :-
HQ DGBR letter No. 67245/VERPDGER/EG2(Rtg) dated 15.7.88 and even number dated
01.08.88.
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