CHAPTER 1 - Border Roads Organisation

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20. Verification should be completed within 6 months from the date of appointment. In
extreme cases where verification is not possible within the time limit as laid down, it will be
ensured that detailed verification is completed during probationary period. Declaration of
completion of probation and permanency will not be issued unless detailed verification of
character and antecedents is completed.
21. In order to speed up the case/obtain verification roll from civil authorities, GREF
Records will inform the Fmn/Unit to initiate fresh verification roll alongwith attestation form
duly affixed with photograph of the individual, if the same is not received within six months.
The said form will be signed by the OC unit on behalf of enrolling Officer. Another reminder
will also be issued by the Record Office as well as unit concerned to the civil authorities. In
case, no reply is forthcoming, the Chief Engineer will take the following action to progress the
case :-
(a) Approach to DM/DC after one month.
(b) In case of no reply, approach Home Secy with a copy to DM/DC concerned
giving the details of relevant reference.
(c) In case the issue is left unattended the matter may be referred to Chief Secy with
copy to Home Secy, DM/DC concerned.
22. In case correspondence fails to produce desired results, Project should depute, an
officer/responsible person on temporary duty to get the matter finalised. All the outstanding
cases pertaining to one place be got clubbed so that maximum results can be achieved by the
Officer/pers visiting that officials. Sanction from the competent authority may be obtained for
move of Officer/Pers as per normal procedure. Progress will be intimated to DGBR/Record
Office from time to time.
23. Where the verification roll is not received within one year inspite of repeated reminders
to civil authorities, the case will be reported to DGBR by Record Office for taking up the matter
with State Govt concerned.
24. Record Office will furnish a half yearly statement of cases where verification of
character and antecedents have not been completed by above dates in respect of individuals who
have completed more than three months service on 30 Dec/30 Jun so as to reach DGBR by Ist
Feb and Ist Aug each year, as per procedure being followed.
25. Record Office will prepare an additional list, whose character and antecedents have not
been verified for more than two years from the date of appointment showing home address
indicating the name of the Project located nearby so that the Project concerned will be asked by
HQ DGBR to depute an Officer/Supvr for progressing the case till their finalisation as required
vide HQ DGBR letter No. 67245/DGBR/EG2(Retg) dated 11.8.87.
26. Verification roll returned by civil authority unverified for want of complete address/other
details will be sent to unit concerned by Record Office. The unit will ascertain the correct
particulars/details from the individuals and either submit the same duly completed or initiate
fresh verification roll under intimation to GREF Records. Such cases should be personally dealt
with by the Officer Commanding, as undesirable pers may try to linger on the service by giving
incomplete/incorrect information/address repeatedly.
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