CHAPTER 1 - Border Roads Organisation

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Staff of Record Office
5. The Commandant GREF Centre is the ex-officio OIC Records. The Chief Record Officer
is designated as Commanding Officer GREF Records.
(a) Lt Col/ Jt Dir (Adm) - Chief Record Officer/Commanding Officer
(b) Major/SAO - Senior Record Officer
(c) Captain/AO - Record Officer
(d) Subaltern/AAO - Assistant Record Officer
6. Record Office is organised on Groups and Sections basis as under. Organisation chart is
at Appendix „A‟.
(a)
(b)
(c)
(d)
Effective Records Group
Coord Adm Group
Non-Effective Records Group
Local Administrative Section
7. Separate letters should be originated for different subjects so that each letter could be
dealt with expeditiously by the appropriate group, section or sub section.
Correspondence to Record Office
8. Correspondence intended for the Record Office will be addressed as under :-
(a) In letters - Record Office „GREF‟
Dighi Camp
Pune-411015
(b) In Telegram - GREF Records, Pune
(c) Email -
9. Units will indicate group and section for whom the particular letter is intended for. List
of subjects being dealt with by each Group/Section is given at Appendix „B‟.
10. It has been seen that the letters on record matters are addressed to GREF Centre which is
incorrect and thus delays the disposal of such letters. Therefore, it is to be ensured that the letters
are correctly addressed.
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