CHAPTER 1 - Border Roads Organisation

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Reporting of Air Raid Casualties
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30. Air Raid casualties will be reported in the same manner as physical casualties. All
reports pertaining to Air Raid casualties will, however, bear the appropriate heading.
Issue of Condolence Letters and Death Certificate
31. In the case of death, the OC of the unit to which the individual belonged will issue a first
letter of condolence to the NOK on behalf of himself and the unit within 48 hours after the
dispatch of official telegram referred to in para 21 (a) above. In the case of physical casualties,
this will be in addition to the letter mentioned in para 23 above as per specimen given below:-
Specimen form of First Letter of Condolence from Officer Commanding
“ I write to express the deep sympathy and condolence of myself and all ranks of this
unit on the sad and untimely death of your …. (relationship) as a result of accident
(modify with the ref to the incident).
Your …. (relationship) was in good health on the morning of .. (date) and was
detailed to carry out a … (nature of duty). He was proceeding from the unit line in a
vehicle which unfortunately was involved in ….. (nature of accident). Your …. was
in the front/rear seat and sustained serious injuries as a result of which he became
unconscious. He was subsequently evacuated to Hospital, where despite all efforts,
he succumbed to injuries at…….... hours following day without regaining
consciousness ( may be amended suitably depending upon the nature of accident etc).
He has displayed good discipline, loyalty and courage during his service with this
unit. His death leaves a gap which will be difficult to fill.
May the God keep his departed soul in peace and may He also give you the
strength to bear this loss bravely”.
Officer Commanding
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