CHAPTER 1 - Border Roads Organisation

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RESTRICTED Procedure 9. The following procedure will be followed by Projects :- (a) Application will be forwarded to Borrowing Department directly by HQ Project, except those vacancies sponsored by this Dte, after thorough scrutiny as per the guiding principles laid down in the preceding paras. In case of shortage of time, HQ TF can forward the application with copy to concerned HQ Project. Copies of forwarding letter, Newspapers cuttings and its enclosures except copy of ACRs will invariably be sent to DGBR/EG2. However, applications are to be routed through Dte only when Dte circulates the vacancies. (b) Projects will ensure that while sponsoring names for deputation, personal biodata, ACRs and Vigilance clearance certificates are only to be sent to the borrowing department. Other additional undertaking/certificates prescribed by this HQ will only be forwarded against the vacancies notified by this HQ. (c) On selection CE will submit case to this Dte. Individuals will be relieved only after sanction accorded by this Dte. While requesting for sanction Projects should categorically confirm that :- (i) Person for whom sanction for deputation is being sought for is fully eligible as per DGBR policy and other instructions issued from time to time. (ii) Department to which the individual is proceeding on deputation is a Central/State Government Department. (iii) Individual is not proceeding to take up job in an Autonomous <strong>Organisation</strong>/Public Sector Undertaking. (d) Departure report of each individual will invariably be rendered to all concerned, including this Dte. (e) Service documents of the individual duly completed in all respects will be forwarded to the borrowing department for maintenance. (f) The individual will hold GREF Identity Card while on deputation and in the event of permanent absorption the same will be returned to the unit for their action similar to that of retirement. Necessary endorsement in the Movement order be made and in addition an undertaking be obtained from the individual to this effect before proceeding on deputation. (g) GREF Personal Book [Pay Book] be completed/closed in all respect and sent to PAO [GREF] for their record/retention. 269 RESTRICTED
RESTRICTED (h) GREF Clothing Cards be got finally audited and kept by the concerned unit till the completion of prescribed life term as applicable to other auditable documents. Conditions to be fulfilled by the Candidates/Units 10. Following conditions will be accepted by the candidates/units while considering case of deputation. (a) Once selected, individuals will have to move and they will not be allowed to withdraw their names. Necessary undertaking in this regard be obtained and kept on record while forwarding the application. In case of refusal, their cases for deputation will not be considered in ensuing three years. (b) The period of deputation should not normally exceed three years. Undertaking to the effect that the individual will submit an application to the borrowing department expressing his request to be repatriated to his parent department showing his unwilling for extension of term of deputation will be obtained from the individual while processing the application. “However, inspite of unwillingness from the individual should a request that the individual‟s service on deputation are required for fourth year in public interest received from the borrowing departments with approval of their Secretary, such request will be considered on merit”. (c) Overstayal with the borrowing department beyond the approved deputation term will be treated as “dies-non”. This provision will be explained to the affected individual and an undertaking obtained before sending on deputation. (d) Individual selected will be advised to undertake that in case he is promoted while on deputation, he will report back within 60 days from the date of receipt of information failing which he will have no claim over the promotion/seniority etc. However, benefits under Next Below Rule will be granted on receipt of request from the borrowing department. (e) Deputatioinsts are not permitted to apply for further deputation while on deputation without the approval of this Dte. However, the overall absence from the parent department at a stretch will not exceed three years. (f) DGBR/EG2/GREF Records will watch the deputation term of each individual and ensure timely action for extension of term up to three years or for reversion on due date. (g) An individual posted from MAS and wants to come on deputation to MAS will require a cooling off period of six years after posting out from MAS. 270 RESTRICTED
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CHAPTER 1 - Border Roads Organisation

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