CHAPTER 1 - Border Roads Organisation

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RESTRICTED Holding of ACR 31. ACRs are confidential documents and will be handled as per instructions contained in pamphlet “Classifications and handling of classified documents 1966”. Steps will be taken to ensure that ACR is not accessible to any unauthorised person including the individual whose own ACR is involved. ACR once initiated and received in the Record Office will, under no circumstances be allowed to be revised. Despensing with Initiation of ACR 32. When the initiation of ACR has been much/abnormally delayed and IO/RO cannot be located/traced physically for finalisation of ACR duly endorsed with remarks of IO/RO, a suitable action for dispensing with ACR by OIC Records is to be contemplated through chain of Command duly recommended by CE/DDG(Pers). A copy of such order be maintained in original/duplicate copy of ACR. Refusal to Sign and Accept Extract of ACR 33. GREF personnel are not permitted to write any remarks on the extract of ACR being communicated to them. Refusal on the part of the individual not to sign/accept or endorsing remarks thereon will render him liable to disciplinary action. This fact may be clearly made understood to the individual and even the individual keeps on insisting on this plea as well as action, the RO will endorse it suitable in the ACR. The extract of ACR is to be despatched to ratee on present address under Registered cover. Exercise of Check 34. Proper attention to exercise a thorough check by dealing staff before submission to Records Office is to be carried out to check personal data filled in Part-I and all columns have been remarked suitably as per requirement thereof. 35. Check list to this effect must be attached with each ACRs duly signed by IO and RO as per format given at Appendix „AAM‟. Loss of ACRs 36. As and when the loss of ACR (by any means) comes to light immediately it should be brought to the notice of competent authority by the OC Unit where it is being maintained for order to convene a Court of Inquiry to investigate circumstances of loss and advise as to what further steps to be taken and the proceedings to be finalised by the competent authority. The orders of the authority to be fully implemented. On finalisation of C of I proceedings, OC Unit will approach Record office for getting a duplicate/Photostat copy of ACR duly supported with a copy of C of I proceedings. Record Office will initiate the case with HQ DGBR to obtain their approval for re-constructing the copies of lost ACRs. 264 RESTRICTED
RESTRICTED Responsibility of Record Office 37. It will be ensured by Record Office that on receipt duplicate copy of ACRs from the Project/Units, these are checked 100% as per the check list and discrepancies, if any, will be brought to the notice of concerned formation/Unit. Adverse remarks/below average grading , where given, should invariably be pasted on the ACR form. Conclusion 38. Instructions contained on the respective CRs forms are attached as per Appendix „AAK‟ & „AAL‟ BRDB forms 22A and 22B respectively which may be strictly followed while writing the CRs. DOs and DONTs are also enclosed as per Appendix „AAN‟. Auth : DGBR letter No 16801/P/57/DGBR/EG2 dated 25 Sep 90, Govt of India, Min of Home Affairs Deptt of Pers and AR letter No 21001/5/76-Estt(A) dt 31 May 78, HQ DGBR letter No 25002/Policy/Vol-II/185/DGBR/E1D of 25211/ACR/DGBR/EG2 dated 09 Jun 82, No 69564/IRCC/Policy/DGBR/EG2 dated 18 Aug 84, No 25002/P/Gen/46/DGBR/EID dated 27 Jan 88, No 25001/P/Gen/FR1/DGBR/EID, dt 11 Jan 85, No. 12622/ACR/DGBR/EG2 dt 05 Feb 03, 12622/ACR/DGBR/33/EG2 dt 13.8.2004, 12622/ACR/DGBR/EG2 dt 23 June 2004, and 12622/DGBR/54/EG2 at 11.11.2004. 265 RESTRICTED
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CHAPTER 1 - Border Roads Organisation

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