CHAPTER 1 - Border Roads Organisation

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Holding of ACR
31. ACRs are confidential documents and will be handled as per instructions contained in
pamphlet “Classifications and handling of classified documents 1966”. Steps will be taken to
ensure that ACR is not accessible to any unauthorised person including the individual whose
own ACR is involved. ACR once initiated and received in the Record Office will, under no
circumstances be allowed to be revised.
Despensing with Initiation of ACR
32. When the initiation of ACR has been much/abnormally delayed and IO/RO cannot be
located/traced physically for finalisation of ACR duly endorsed with remarks of IO/RO, a
suitable action for dispensing with ACR by OIC Records is to be contemplated through chain of
Command duly recommended by CE/DDG(Pers). A copy of such order be maintained in
original/duplicate copy of ACR.
Refusal to Sign and Accept Extract of ACR
33. GREF personnel are not permitted to write any remarks on the extract of ACR being
communicated to them. Refusal on the part of the individual not to sign/accept or endorsing
remarks thereon will render him liable to disciplinary action. This fact may be clearly made
understood to the individual and even the individual keeps on insisting on this plea as well as
action, the RO will endorse it suitable in the ACR. The extract of ACR is to be despatched to
ratee on present address under Registered cover.
Exercise of Check
34. Proper attention to exercise a thorough check by dealing staff before submission to
Records Office is to be carried out to check personal data filled in Part-I and all columns have
been remarked suitably as per requirement thereof.
35. Check list to this effect must be attached with each ACRs duly signed by IO and RO as
per format given at Appendix „AAM‟.
Loss of ACRs
36. As and when the loss of ACR (by any means) comes to light immediately it should be
brought to the notice of competent authority by the OC Unit where it is being maintained for
order to convene a Court of Inquiry to investigate circumstances of loss and advise as to what
further steps to be taken and the proceedings to be finalised by the competent authority. The
orders of the authority to be fully implemented. On finalisation of C of I proceedings, OC Unit
will approach Record office for getting a duplicate/Photostat copy of ACR duly supported with
a copy of C of I proceedings. Record Office will initiate the case with HQ DGBR to obtain their
approval for re-constructing the copies of lost ACRs.
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