CHAPTER 1 - Border Roads Organisation

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30. While initiating ACRs, the following points may be borne in mind so as to obviate
numerous difficulties :-
(a) GREF number is the only source to identify an individual. Hence it is needless to
say that proper attention is paid while typing the GREF number. The GREF number,
trade and Name of the individual and Unit/Project should be superscribed on the top side
left corner of the ACR forms.
(b) Alternations, if any, are to be authenticated.
(c) No column will be left blank.
(d) Name and designation of reporting, Reviewing and Accepting Officer will be
written/typed or affixed with seal thereof.
(e) ACRs once submitted to Record Office will not be returned to any formation/unit at
any cost. Additions/deletions, if any, found after despatching duplicate copy of ACR to
Record Office, will be made in a separate sheet of paper in each case and forwarded to
Record Office for pasting the same in the appropriate place of duplicate copy after
making corresponding entries in the original copy. Such sheets should bear the GREF
Number, Trade and Name of the individual and the signatures of reporting officer,
reviewing officer and the accepting officer wherever necessary.
(f) All sheets of individual ACR will be neatly stapled/stitched so as to ensure that no
sheet is left clubbed with each other. Also each page should bear the initial in addition to
GREF Number, Trade and Name of the individual.
(g) All IOs and ROs are duty bound to initiate and review the ACRs by due date as
stated in para 4 above. However, where delay has been caused beyond 15 Apr necessary
approval to be obtained from the competent authority ie. CE and the same to be fwd to
Record Office alongwith delay report.
(h) Meticulous care to be taken to communicate the adverse remarks to ratee within
stipulate period of time i.e. one month from the date of acceptance/countersigning by
Next Superior Officer of Confidential Reports. However in exceptional cases, where
delay has been caused, necessary approval of the competent authority to be obtained i.e
CE and the same to be submitted alongwith ACRs to Records Office.
(j) ACR is a confidential document. The loss of ACR is invariably required to be
investigated by means of conducting C of I at appropriate level. Under no circumstances,
copies of the ACRs for lost cases will be supplied to units until unless the loss is
regularised through C of I proceedings which are to be submitted to this office for
obtaining further approval from DGBR to construct the duplicate copies of such ACRs.
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