CHAPTER 1 - Border Roads Organisation

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Initiation of ACRs of Subordinates by Close Relative Officers
27. The following points will be strictly adhered to when an individual is placed under the direct
charge of an official who happens to be his close relative :-
(a) The administrative authority may take care that to the extent possible a close relative
of an official is not placed under the direct charge of that official where the latter has to
write his ACR.
(b) Should such a situation become inescapable, it should not be allowed to continue
beyond barest minimum time possible.
(c) In such a situation, the employee should abstain from writing the Annual confidential
report of the employee who is his close relative and instead, the Reviewing Officer should
take on the roll of the Reporting Officer.
(d) If a similar relationship exist between officer on one hand and the officer reported
upon on the other, the same would apply in respect of Reviewing Officer also and the role
of the Reviewing Officer would be transferred to the authority next higher up.
(e) In cases of this nature, where there is any doubt, it would be incumbent upon the
reporting officer to consult the next higher authority before he writes confidential report.
Initiation of NICs
28. (a) If the gap of two intervening reports is less than 90 days, no NIC is required to be
initiated.
(b) If the gap period of two intervening reports is more than 90 days, but the ratee does
not completed minimum 90 days physical service under IO, NIC is required to be
initiated in this case, explaining the reasons thereof viz Ratee/ IO on lve / course /temp
duty/ hospitalisation etc with period of absence.
Auth : HQ DGBR letter No.12622/DGBR/54/EG2 dt 11.11.2004.
Disposal of ACRs
29. The original copy of the ACRs, will be forwarded to the Records Office immediately
after the GREF personnel become non–effective.
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