CHAPTER 1 - Border Roads Organisation

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Training/Course
19. Whenever an individual attends an approved course of study or training, the fact of his
having done so should be entered in his confidential report with the grading obtained.
20. No ACR is required to be initiated on GREF Officers/personnel attending long duration
course at CME Pune or elsewhere if they have not physically served under any of the Reporting
Officer for minimum period of 90 days. In such cases only NIC/No ACR certificate is to be
prepared indicating reasons for non-initiation of ACR as per HQ DGBR letter No
25001/P/Gen/FRI/DGBR/EID dated 11 Jan 85.
21. In case assessment of the RO is widely at variance with the assessment of the IO i.e.
difference of more than three points in the figurative assessment and more than two steps in
overall grading the RO will elaborate the variation and endorse full justification for his
assessment in the pen picture. If the assessment is “Average NR or Lower” full justification
supported by periodical warning (s) performance counseling (s) given to the individual will be
recorded in ACR.
Auth : HQ DGBR letter No.12622/ACR/DGBR//EG2 dt 23.6.2004.
ADVERSE ENTRIES AND REPRESENTATION THEREOF
22. A letter communicating the adverse entries in the CR be made out by the Reviewing
Officer and sent to the Accepting Officer alongwith the ACR for his perusal. In case, the
countersigning/Accepting Authority accepts the adverse entries made in the CR by the IO/RO,
the letter containing the remarks will be communicated to the concerned individuals by the RO
within one month of the completion of CR i.e. after endorsement of remarks by the Accepting
Authority. The letter No and date under which the adverse remarks are to be communicated will
be entered in the CR form against item No. 31 by the Accepting Authority. In case, the adverse
remarks made in the CR are not acceptable by him, the letter communicating the adverse
remarks will be cancelled. Where there is no Reviewing Officer, the adverse entries will be
communicated by the Reporting Officer himself. In all such cases, the substance of the entire
report, including what may have been said in praise of the official should also be
communicated. Time limit of six weeks for making representation against adverse remarks, if
any, should also be brought to the notice of Government servant reported upon. While
communicating adverse remarks to the Government servant reported upon, the grading and the
identity of the reporting officer should not be disclosed.
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