CHAPTER 1 - Border Roads Organisation

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Initiation of ACRs of Pers Placed under Suspension
13. No ACR will be initiated on individuals for the period of their suspension since such
individuals are not assigned any responsibility during the period of their suspension. However
ACR/ICR as the case may be initiated for the period (excluding of suspension period) during
which the individual has served but only when the official reported upon has physically served
for a period of 90 days under any reporting offr. In case any individual is not entitled for an
ACR due to the reason that he is under suspension, a certificate to this effect stating that he is
under suspension from…….to…….is to be rendered to Record Office.
Initiation of ICR
14. “Interim confidential Reports in respect of Group ”B” (Non Gazetted ) categories
carrying the pay scale of Rs 5500-175-9000 will be initiated whenever the ratee or the initiating
officer is transferred/posted out during the reporting year. In such cases the Annual Confidential
Report/Interim Confidential Report for the longest period will be considered final. In case of
other categories carrying the pay scale of Rs. 5000-150-8000 and below the Annual
Confidential Report will be initiated by the Formation/Unit where the individual has served for
a longer period after 15 May of the year”.
Auth : HQ DGBR letter No.12622/ACR/DGBR/33/EG2 dt 13.8.2004.
15. Henceforth a certificate to the effect that ACR/ICR/NIC has been initiated for the period
from……….to …….will also be endorsed by dispatching unit in their movement orders.
Writing of ACRs by the Officer under Suspension
16. If the IO/RO is under suspension when the confidential report in respect of subordinates
working under him has become due, it may be got written/reviewed by the officer concerned
within two months from the date of his having been placed under suspension or within one
month from the date on which the report was due whichever is later. An officer under
suspension shall not be asked to write/review confidential reports after the time limit specified
above as per Deptt of Pers AR OM No 21011/2/78-Estt (A) dated 01 Aug 78.
Confidential Reports on Retired and Deceased Officers and their Disposal
17. Confidential Report or copies thereon should not be given to a retired officer or
anybody who has otherwise relinquished Government service. However, on request from such a
person, there should be no objection to the issue of an objective testimonial based on his work
and conduct.
18. Confidential reports relating to a deceased officer may be destroyed after a period of two
years from the date of his death and that of a retired Govt servant, five years after his date of
retirement.
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