CHAPTER 1 - Border Roads Organisation

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Submission of Nominal Roll
10. In order to watch the progress of receipt of ACRs from Projects/TFs/units, a nominal
roll of GREF personnel, whose ACRs are to be initiated and who are borne on the effective
strength as on 01 Oct of each year should be prepared and submitted to GREF Records in the
form at Appendix „AAH‟. While preparing the nominal roll, the dispatching unit will ensure
that the individuals, who have been moved out to other units on permanent posting during the
month of Sep but could not physically report there by Ist Oct will be included in the dispatching
unit nominal roll with suitable remarks against them. The individuals, who are not likely to
complete 90 days physically service in the new units, their ACRs will invariably be initiated by
the dispatching units.
Computing Physical Service of 90 Days
11. It has been clarified by the Department of Personnel and Training that the primary
propose of 90 days experience required for initiation of ACRs by Officer is to ensure that the
reporting officer is capable for forming an opinion about the official reported upon. This
physical service of 90 days mentioned above need not be continuous. Any temporary absence
due to leave or temporary duty beyond a maximum of 10 days at a time either by the Initiating
Officer or the officer reported upon will be deducted while computing the physical service. The
stipulation of 90 days experience applies to assessment by Reviewing Officer as well. In case
the individual reported upon has not served under Reviewing Officer for 90 days, the report will
be reviewed by next superior officer upto the level of CE. In case the report cannot be reviewed
upto the level of CE, a certificate as under will be pasted against the column meant for
Reviewing Officer :-
“The report for the period from _________to_________ could not be reviewed
as the individual reported upon has not served atleast for 90 days under
Reviewing Officer”.
12. Where a person not completing 90 days physical service under any Initiating Officer
during the period under report, his ACR may be initiated by Reviewing Officer as an Initiating
Officer provided such ratee completes 90 days physical service under him and RO is in a
position to complete Part III of the ACR form. In such cases the ACR/ICR will be reviewed by
next Superior Officer in the chain of command upto the level of CE. In case the ACR cannot be
reviewed upto the level of CE, necessary certificate as given below Para 11 above will be pasted
and overall grading of initiating officer will be treated as final.
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