CHAPTER 1 - Border Roads Organisation

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(n) Watch receipt of basic documents from the GREF Centre and expedite the
authorities concerned in case of undue delay.
(o) Thoroughly scrutinise basic documents on receipt from GREF Centre. In case of
discrepancies, action taken to get them rectified in conjunction with the controlling office
or other Competent Authority.
(p) Enter in the Record set of documents and attest all recordable entries pertaining
to personal occurrences published in the unit or Record Office DO Part II.
(q)
Ensure that supporting documents of DO Part II are correctly received.
(r) Raise observations on inaccurate, incomplete and missing DO Part II and
progress rectifications of discrepancies till finally settled.
(s) Prepare and maintain registers and documents required in connection with
promotions, appointments, postings and transfer, courses, electoral rolls, honours and
awards, medals dealt with by the Record Office.
(t) Maintain and keep in safe custody basic and other documents in respect of noneffective
personnel for such periods as are prescribed from time to time.
(u)
Visits to Units of GREF.
Precedence and Authority of Record Office
3. The misunderstanding regarding the duties and responsibilities of Record Office quite
often creates differences of opinion between Record Office and CEs Projects/TF Commanders
particularly regarding postings, promotions and documentation. As a result the smooth and
efficient functioning of the administration of CEs (P)/TFs/Units is thus hampered.
4. To ensure the smooth and efficient administration of the CEs Projects/TFs/Units, it is
imperative for CEs Projects/TFs/Units Commanders to accept and comply with orders,
instructions and circulars issued by the Record Office on record matters without procrastination.
OIC GREF Records is responsible direct to HQ DGBR for all matters connected with Records
and thus functions as the representative of the DGBR. His decisions are final subject only to
they are being reversed on appeal to HQ DGBR on all record matters i.e. Posting, Promotions
and so on.
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