CHAPTER 1 - Border Roads Organisation

RESTRICTED
ALLOTMENT OF GREF NUMBER
Introduction
1. To obviate delay in accounting and indentification, GREF Number was introduced in the
Organisation. Every individual recruited in the GREF service is allotted GREF number in
numerical order commencing from 000001 based on recruitment date as per information
submitted by GREF Centre.
AIM
2. The aim of this ROI is to streamline the procedure to be followed by all concerned for
allotment of GREF number to the new appointees.
Procedure
3. Allotment of GREF numbers to the new appointees (GREF subordinates) is made by the
GREF Records (ER Group) in numerical order based on recruitment as per information
submitted by GREF Centre (Rtg Section). The detailed instructions for allotment of GREF
number to the new appointees are as given below :-
(a) As soon as a person is appointed by the Appointing Authority (Commandant
GREF Centre), his particulars are submitted to GREF Records on the format as per
Appendix „C‟ in duplicate. The Record Office returns one copy of the format to the
GREF Centre duly allotted with GREF number followed by suffix letter, strictly as per
numerical order, based on the date of appointment of publication of DO Part II as per
format given in the Manual of Documentation-GREF personnel-1985 as amended.
(b) A register for allotment of GREF Number to the new appointees is maintained by
Record Office as per format at Appendix „D‟
(c) GREF number once allotted will be recorded in individual‟s documents and used
in all official correspondence of the individual. It will be ensured by all concerned that
alphabetic suffix with personal number is recorded in all documents.
4. The procedure for allotment of GREF number in respect of serving GREF personnel on
re-appointment and ex-GREF personnel will be as under :-
(a) SERVING GREF PERSONNEL. On re-appointment, they are allowed to
continue the existing GREF number.
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