CHAPTER 1 - Border Roads Organisation

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(d) Date of successful completion of probation period is checked from the Record
Set of service documents and entry made in the eligibility list against each individual.
(e) A certificate to the effect that the particulars mentioned in the eligibility list have
been verified from the MSL and are correct in all respects is annexed to other
certificates being furnished to the DPC Board.
(f) A check list as introduced is signed by all concerned for each category and kept
in the office copy of DPC proceedings
(g) The board proceedings (IAFD- 931) and panel are typed after marking serial
numbers as per ascending order of date of completion of probation period and got
signed from the board.
(h) Orders of Competent Authority is also typed and kept ready.
4. The Dte convenes DPC board comprising of Chairman not below the rank of Lt Col/SE
and one member of Major/EE/SAO rank as per R&P Rules 1982 and one member from outside
the Deptt for each year. The board verifies the entry regarding successful completion of
probation period in record set of service documents and reports from the Projects regarding
fitness based on the MSL centrally maintained and makes the recommendations for fitness for
confirmation on the proceedings. The instructions contained in G of I, Min of Pers, Public
Grievances & Pension( Deptt of Pers & Trg) OM No 18011/86 Estt (D) dt 28 Mar 88 are strictly
adhered to.
5. The Board Proceedings of the DPC are then submitted to competent authority for
approval. On receipt of approved copy of the proceedings, the confirmation order are finally
issued under the signature of CRO to all projects and HQ TFs for onward circulation to units
under their command for publication of casualty in the daily order Part II and thereby entry
recorded in the service documents of the individual concerned.
Action by Units.
6. Units are expected to ensure that entry regarding successful completion of probation
period is notified in DO Part II in time, besides initiating ACRs, where applicable, well in time
and rendition of certificates vide Para 3 above by due date. In the event of absence of the any of
the requirements, an employee is likely to be debarred from confirmation and his juniors
declared so.
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