CHAPTER 1 - Border Roads Organisation

RESTRICTED
SETTLEMENT OF DISCREPANCIES IN IRLA
1. Quarterly Statement of Accounts of GREF Personnel are regularly forwarded by PAO
(GREF) to the individuals through their respective units. These accounts reflect the position of
last day of Feb May, Aug and Nov each year and generally reaches in the unit one month
thereafter. The statement gives a clear picture of state of account of individuals and their
entitlements. The procedure contained in succeeding paragraphs be adhered to for settlement of
discrepancies.
2. On receipt of the QSA, the units must check its correctness from IRLA register
maintained by them and note down the discrepancies wherever exist. The following points may
also be kept in view while scrutinising QSA :-
(a) Whether entitlements/deductions like GPF, CGEGIS, Leave, CGHS, Licence fee,
Fest Adv, HBA, Motor Car Adv etc, are correctly reflected.
(b) DO Pt II pertaining to Ist two months of the quarter to which the statement of
accounts pertains are adjusted.
(c) DO Pt II pertaining to last month of previous quarter and not found adjusted in
QSA of the current quarter should be adjusted in subsequent QSA.
(d)
Any omission exists in debiting the amount drawn on Acquittance Roll.
3. The QSA then handed over to the individual concerned and details of discrepancies also
reconciled from them. Thereafter, a consolidated statement of item-wise and individual-wise
discrepancies to be prepared and sent to PAO (GREF) in duplicate for their verification and
adjustment of discrepancies in ensuing QSAs. The discrepancy statement will invariably be
supported by connected documents for ready reference and immediate action by PAO. While
corresponding with PAO, do not forget to quote Group and Task No of PAO‟s office dealing
with IRLA account of concerned Unit/Formation alongwith GO/GS No with check digit.
4. Receipt of one copy of discrepancy statement duly endorsed with remarks by PAO office
be watched and a reminder issued after reasonable interval to expedite it. Whenever the same is
received, the adjustment proposed to be watched in subsequent QSAs.
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RESTRICTED