CHAPTER 1 - Border Roads Organisation

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5. When authorised advance are paid, a clear indication of the nature of the advance will be
given in the relevant acquittance rolls. It must be ensured that these advances are recovered
subsequently in the manner prescribed in the rules.
6. Leave advances will not be paid more than ten days before the commencement of leave
and even then, only after ensuring that the leave is not likely to be cancelled. If the leave is
cancelled, the advance paid will be recovered immediately and credited to the Govt. It will be
the responsibility of the OsC Unit to ensure that this is done.
7. Not more than one payment is made to any one on any one date.
8. Identity of individuals is established with reference to identity card and Pay Book before
making any payment.
9. Advance are strictly within the net entitlements as recorded in pay books and not against
any anticipated credits. In the case of men whose accounts are in debit, the scale of restricted
cash issue will be strictly observed.
10. Advance paid are recorded in pay book serially at the time of payment and that each
entry is signed personally by the paying officer.
11. The total amount paid on each acquittance roll is entered in the appropriate place by the
Paying Officer in his own handwriting, both in words and figures, on the spot, in such a way that
any interpolation becomes impossible.
Acquittance Roll
12. (a) Acquittance rolls will be prepared in duplicate only. Separate acquittance rolls
will be prepared in respect of payments made to individuals belonging to different
Units/Formations. An indication will be made at the top of each acquittance roll of the
unit to which the payees belong.
(b) Payee‟s name will be in block capitals and will be in order of GREF Numbers, as
far as possible.
(c) Personal/GS numbers, ranks and name are correctly recorded in acquittance rolls
and correspond with those in pay books.
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