CHAPTER 1 - Border Roads Organisation

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IMPORTANT REQUIREMENTS CONNECTED WITH THE PAYMENT
OF ADVANCES TO GREF PERSONNEL
1. The advances paid shall in no case exceed the net entitlement of the individual.
Advances in excess of net entitlement can be paid only if covered by special rules/orders viz
authorised advances payable on transfer or leave. Credits covered by Part II Orders granting
allowances, City Compensatory allowances, or on receipt of credit intimation from the PAO.
2. Particular care will be taken to ensure that all standing recoveries like GPF fund
subscription, PLI premium, FRMO, CGEGIS, installments of cycle/festival and other types of
authorised advances (e.g. leave advance, advances of pay book) are taken into account in
working out the net entitlements. Special demands (e.g. TA DA/LTC advance, etc) when
intimated, will also likewise be noted in the pay book to ensure their recovery at the time of
making next payment. Omission to do so is one of the chief factors contributing to the
emergence of debit balance in the account of individuals.
3. The entries in the pay book regarding rates of pay and allowances will be checked with
the quarterly statement of accounts and necessary corrections/addition carried out where
necessary. The entries in the credit/debit portions of Part II of the pay book should be an exact
relics of the entries in the IRLA maintained by the PAO. It will be ensured that debit balances
are noted in the pay book promptly and cash issues restricted in all cases, irrespective of the
amount of debtor balance involved. The unit authorities will :-
(a) Note in the pay book, the credit/debit balance shown in statement of accounts just
beneath the entry of the last cash payment in the following manner :-
Bal Credit/Debit for Q/E ____________Rs ___________
PB Srl No ___________ adjusted .
(b) Keep a suitable note in the pay book of the amount due for recovery to ensure
that recoveries are affected by the paying officer at the time of next payment.
4. No Payment shall be made in anticipation of credits. Where the grant of an allowance is
required to be notified in Part II Orders (e.g. HRA allowances, compensatory allowances, etc.),
the allowance shall not be paid unless and until the grant has actually been notified. However, if
a Part II Order is placed under objection by the PAO for one or the other reason and the fact of
the same has been brought to the notice of the unit, the allowance so objected in audit should not
also be paid till the settlement of the objection. An increase in the rate of pay shall like wise be
paid only after publication of necessary Part II Order and noted in the pay book.
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