CHAPTER 1 - Border Roads Organisation

Introduction
RESTRICTED
DESTRUCTION OF PART II ORDERS AND NE DOCUMENTS
1. A Board of Officers will be assembled in every Unit/Formations for the purpose
of recommending documents including Part II Orders for destruction. The board will as
far as possible be composed of three officers but a JCO/Supvr or a senior NCO with an
intimate knowledge of records may be detailed as member.
Procedure
2. All DOs Part II will be treated like other pension documents and retained for
twenty five years. In addition, the procedure outlined in pamphlet “Classification and
Handling of Classified Documents” will be followed regarding the destruction of
classified documents.
Auth :
Para 595 (i) of Defence Service Regs (Rev) 1987 and HQ DGBR
letter No. 23076/DGBR/E2A (Procedure) dt 24 Nov 86.
Destruction of Documents of NE Officers and GREF Personnel
3. Service documents (ATC-4) of Govt servant are to be destroyed after 10 years of
the Govt servant ceased to be in service and the ACRs of non effective Govt servants are
to be retained for a period of 5 years after the date of retirement.
4. Obsolete service documents/ACRs of Ex GREF personnel will not be destroyed
without taking clearance from DGBR/E1E section dealing with discipline and Court
cases on service matters and Vigilance Directorate dealing with disciplinary cases. While
asking for the clearance, concerned unit will submit a certificate that the individual is
not involved in any Court case/no representation of the individual is pending for
disposal.
5. Therefore, it is incumbent on part of Unit/Project forwarding the service
documents of non-effective GREF Officers and personnel to GREF Records, to endorse
a certificate on the similar lines on every service documents.
Auth : HQ DGBR letter No. 23076/DGBR/E2A (Procedure) dated 24 Nov 86, Govt of
India, Min of Deptt of pers OM No 51/5/72-Estt(A) dt 20 May 72 & DGBR
letter No. 17101/P/DGBR/E1E of 31 May/28 Jun 91.
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