National Project Implementation Plan - NVBDCP
National Project Implementation Plan - NVBDCP
National Project Implementation Plan - NVBDCP
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11.2 Financial Management at the Central level<br />
Budgets and funds flows: At GOI level, <strong>NVBDCP</strong> funding requirements are<br />
projected within the budget of the MOHFW. <strong>NVBDCP</strong> has a separate budget<br />
head (minor head). At the national level, the budget is operated by the<br />
Directorate, <strong>NVBDCP</strong> and adequate provision form the proposed project on<br />
malaria control and Kala-azar elimination has been made in the budget for the<br />
year 2008-09. Funds for procurement by the procurement agent will be made<br />
available by the Directorate by drawing on the non-plan budget and based on<br />
actual utilization/submission of settlement documents, the expenditure is<br />
charged to the plan budget. Need based funds will be provided to the Research<br />
Institutions for specific activities for which utilization certificate and SOEs duly<br />
signed by appropriate authority will be submitted to Directorate of <strong>NVBDCP</strong>.<br />
11.2.1 Accounting, Internal control and Financial Reporting<br />
The accounting for expenditures at the central level is done by the Pay and<br />
Accounts Office (PAO) headed by the Chief Controller of Accounts within the<br />
MOHFW. The NVBDC Directorate maintain cash book and other subsidiary<br />
records (including advances to and settlements by the procurement agent etc),<br />
the balances in which are periodically reconciled with the PAO. Grants provided<br />
to States against approved actions plans are recorded as expenditure in the<br />
books of account of MOHFW. All sanctions for expenditures/ release of funds<br />
are required to be approved by the Financial Advisor in MOHFW. These<br />
financial records will form the basis of preparation of the Interim and Annual<br />
Financial reports for submission to IDA, the formats of which have been agreed<br />
to. Until such time as the procurement and supply management capacities of<br />
the <strong>NVBDCP</strong> are developed to the satisfaction of IDA, all ICB/LIB and NCB<br />
procurement above US$ 100,000 will be carried out by a qualified procurement<br />
agent or through a UN agency hired to do so on turn-key basis (viz. from<br />
receipt of the indent till the delivery of the goods to consignees). The<br />
procurement of services at the central level will also be handled by the<br />
procurement agent till the Directorate of <strong>NVBDCP</strong> develop in-house capacity.<br />
However, in procurement of services, the role of the procurement agent will be<br />
limited up to the contract award recommendation stage, while the contract<br />
shall be signed and managed by MOHFW. Under this project a specific<br />
delegation of power to <strong>Project</strong> Director i.e Director, <strong>NVBDCP</strong> upto Rs. 50 lakhs<br />
shall be obtained from MOH for effective implementation of certain activities<br />
like training, operational research, workshop, seminar publication of guidelines<br />
and day to day project office expenditure.<br />
11.2.2 Finance Staffing<br />
The existing accounts cell in the directorate of <strong>NVBDCP</strong> will strengthen by<br />
contracting in two finance consultants, of which one is already in position and<br />
the second will contracted by September 2008. The finance consultants will<br />
have responsibility for liaison with procurement agent (fund transfer, collection<br />
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