Post office guide part i - India Post

week to see that they are being properly maintained. He will furnish a certificate
about meter reading as on the last working day of each month.
14. The licencee must at all reasonable times allow the authorized officer of
the department of Posts to inspect the machine and connected records
without notice.
15. The main Post Office shall maintain the following records :-
(i)
(ii)
(iii)
(iv)
Register showing list of licencees of Franking Machines
authorized to post their articles in the Post Office. (This should
be maintained in the 2 nd Office also).
The register showing payments of advance rentals. The
register will have a separate page allotted to each licensee.
Franking Machine record book.
Franking Machine ledger.
Payments setting/Re-setting and sealing of the Machine.
16. The licensee will pay in advance the amount of annual rental. The
licensee will also pay the sum in advance representing the amount of
postage for which he wishes the machine to be set at the time of hire and
on subsequent occasions. This sum must not be less than Rs. 100/- or
more than Rs. 9900/-.
17. The payments including those of advance rentals should be either by
cheque or by bank draft.
18. The Post Office shall grant a receipt for any money paid by licencee in
form ACG-67.
19. The entries in respect of advance payments should be made by the
setting/re-setting official in the Franking Machine Record Book. He will
also make entries thereof in the connected records of the Post Offices and
these entries should be got attested by the PM/DPM/SPM.
20. The entry regarding advance payments should also be made by the
setting/re-setting official in the body of the Franking Machine register of
Postings. Before doing so he will check the entries in the said register
with reference to the entries in the said register with reference to the
entries in the F.M. Ledger and re-concile the discrepancy, if any.