The Public Procurement Rules 2008 - LGED

esponsive Proposals and to make the selection procedure as fair and as transparent as possible
by providing information on the Proposal submission process and the evaluation criteria.
(9) If a short-listed Consultant could derive a competitive advantage from having
provided consulting Services related to the assignment in question, the Procuring Entity shall
make available to all short-listed Consultants together with the RFP all information that would in
that respect give such Consultant any competitive advantage over competing Consultants such as
designs, study reports, strategy papers.
(10) The ITA or ITC shall specify the Proposal validity, within the period specified in
Schedule I, depending on the complexity of the assignment,
provided that to suit the requirements of a particular Procurement transaction shorter or
longer periods may be authorised by the Head of a Procuring Entity or an officer authorised by him
or her.
(11) The Procuring Entity shall prepare a realistic cost estimate in order to allocate an
accurate budget to the assignment.
(12) The Procuring Entity may break down the assignment into its composite tasks
(activities), if applicable, with each task showing the professional fees required and corresponding
Reimbursables and a contingency, if desired, to provide for both physical and financial
contingencies.
(13) The cost estimate prepared by the Applicant shall be based on the Procuring Entity’s
assessment of the resources needed to carry out the assignment including staff-months, logistical
support and physical inputs.
(14) Costs shall be generally divided into two (2) broad categories -
(a) fees or remuneration according to the type of Contract used; and
(b) Reimbursables, in the case of time-based contracts, which are amounts
payable against Documentary evidence for expenses such as air tickets, per
diems, visa costs, medical expenses, transportation costs, office rental costs,
purchase of vehicles, office equipment, office furniture, etc.
(15) The cost of staff-months shall be estimated on a realistic basis in accordance with
the level of expertise required and the desired proportion of international and national Consultants.
(16) The items listed in Sub-Rule (14)(b) as reimbursable expenditures are examples only
and shall vary according to the TOR and, in particular, the facilities to be provided to the
Consultant by a Procuring Entity or user or beneficiary entity;
Example
If a Procuring Entity or user or beneficiary entity can provide office equipment,
vehicles or both then there shall be no need for an Applicant to include those items
in its estimate of costs.
(17) The only actual fixed cost quoted by an Applicant in its Proposal is the fee rate or
remuneration to be charged for its personnel to undertake the assignment.
(18) For certain specific Services, such as for pre-shipment inspection, Procurement
Agency Services, training of students in institutes or universities, advertising activities in
privatisation or twinning, the Procuring Entity may need to adjust the formats or tables in the
Standard RFP Document issued by the CPTU.
(19) Applicants shall be given at least the minimum time for preparation of Proposals
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