The Public Procurement Rules 2008 - LGED

(b) a description of the assignment required, normally by means of a “Terms of
Reference” (TOR);
(c) a requirement in respect of QCBS, SFB and LCS Methods that Proposals be
submitted in two (2) sealed inner envelopes, each appropriately marked and
placed together into one (1) single outer envelope that is sealed and marked as
described in the RFP; and that one (1) inner envelope shall contain the
Applicant’s Technical Proposal without any reference to price and the second
inner envelope shall contain the Applicant’s Financial Proposal;
(d) a clear indication in the text of the RFP that failure to follow the instructions on
sealing and marking of the envelope may result in pre-disclosure of price for
which the Applicant shall be solely and entirely liable and may also constitute
grounds for declaring the Proposal non-responsive;
(e) a reminder that Consultants for current consultancy assignments, which may
involve potential future conflicts of interest, shall exclude themselves from
participating in the Procurement of Goods and related Services and Works and
physical Services which may follow as a result of or in connection with the
consultancy assignment;
(f) a reminder that an Applicant who has carried out an earlier related assignment,
whereby a potential conflict of interest may reasonably be considered to exist,
then the Applicant shall also exclude itself from participation in the subsequent
assignments;
(g) the place and deadline for the submission of Proposals;;
(h) the Evaluation Criteria; and
(i) the Contract format to be used in which the respective obligations of both the
Consultant and the Procuring Entity shall be stated.
(3) The RFP shall consist of -
(i) Letter of Invitation (LOI) including the short-list;
(ii) Instructions to Applicants or Consultants (ITA or ITC) as the case may be;
(iii) Proposal Data Sheet (PDS);
(iv) General Conditions of Contract (GCC);
(v) Particular Conditions of Contract (PCC);
(vi) Standard Contract Form;
(vii) Terms of Reference (TOR); and
(viii) Appendices.
(4) The Procuring Entity shall use only the applicable standard RFPs most suitable for
each case.
(5) The Procuring Entity shall normally not change the standard RFP Document and any
specific issues shall be addressed in the Proposal Data Sheet and in the Particular Conditions of
Contract.
(6) The LOI shall state the intention of the Procuring Entity to enter into a Contract for the
provision of consulting Services, the source of funds, the details of the beneficiary entity, the list of
short-listed Consultants and the date, time and address for submission of Proposals.
(7) The Procuring Entity shall list in the LOI all the Documents to be included in the RFP.
(8) The ITA or ITC shall contain all necessary information to help Applicants prepare
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