The Public Procurement Rules 2008 - LGED

to make appropriate amendments to the assignment to make it more attractive to the consulting
industry and then re-advertise the Request, but ensuring a wider publicity, provided that Procuring
Entities shall not resort to the practice of re-advertisement as a routine matter, but instead should
always make efforts to invite Requests for Expressions of Interest that will enable them to finalise
adequate short-lists in the first round of advertisement.
(8) If after re-advertising under the proviso to Sub-Rule (7) , the number of re-assessed
and short-listed Applicants is still less than four (4), the short-list should be considered as final and
the Request for Proposal shall be issued to the lower number of short- listed Applicants.
(9) Following the approval of the EOI Assessment Report by the Head of the Procuring
Entity or an officer authorised by him or her or an Approving Authority, all Applicants participating
in the EOI shall be informed whether or not they have been short-listed by the Procuring Entity.
116. Preparation of the Terms of Reference (TOR). |— (1) In preparing the TOR, the
Procuring Entity shall generally provide the following information in order to assist Applicants in the
preparation of their Proposals -
(a) background information on the Procuring Entity and about the broader project
environment within which the assignment will take place;
(b) objectives and scope of the assignment;
(c) the duration of the assignment;
(d) services and surveys necessary to carry out the assignment and the expected
outputs;
(e) details of the number of staff to be trained, the training timetable and the topics,
if already known, shall be specifically outlined where transfer of knowledge, or
training is an objective to enable Applicants to estimate the required level of
resources;
(f) the facilities and support to be provided to the Consultant by the Procuring
Entity or user or beneficiary entity during the assignment; and
(g) Institutional arrangements;
(h) details of existing relevant studies and basic data and their availability and
location of the data;
(2) The TOR should not be too detailed or inflexible so that Applicants are able to
propose their own methodology and staffing, and they shall be encouraged to comment on the
TOR in their Proposals.
(3) The respective responsibilities of the Procuring Entity or beneficiary entity and the
Consultant shall be clearly defined in the TOR.
(4) The scope of the Services described in the TOR shall be consistent with the available
budget.
117. Preparation and Issue of Request for Proposal (RFP) Document.|— (1) A
Procuring Entity shall prepare a Request for Proposal (RFP) Document using the applicable
standard RFP Documents issued by the Government and distribute such Documents to the shortlisted
Applicants.
(2) The RFP shall have, as a minimum the following information -
(a) the name and address of the Procuring Entity;
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