The Public Procurement Rules 2008 - LGED
The Public Procurement Rules 2008 - LGED
The Public Procurement Rules 2008 - LGED
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to make appropriate amendments to the assignment to make it more attractive to the consulting<br />
industry and then re-advertise the Request, but ensuring a wider publicity, provided that Procuring<br />
Entities shall not resort to the practice of re-advertisement as a routine matter, but instead should<br />
always make efforts to invite Requests for Expressions of Interest that will enable them to finalise<br />
adequate short-lists in the first round of advertisement.<br />
(8) If after re-advertising under the proviso to Sub-Rule (7) , the number of re-assessed<br />
and short-listed Applicants is still less than four (4), the short-list should be considered as final and<br />
the Request for Proposal shall be issued to the lower number of short- listed Applicants.<br />
(9) Following the approval of the EOI Assessment Report by the Head of the Procuring<br />
Entity or an officer authorised by him or her or an Approving Authority, all Applicants participating<br />
in the EOI shall be informed whether or not they have been short-listed by the Procuring Entity.<br />
116. Preparation of the Terms of Reference (TOR). |— (1) In preparing the TOR, the<br />
Procuring Entity shall generally provide the following information in order to assist Applicants in the<br />
preparation of their Proposals -<br />
(a) background information on the Procuring Entity and about the broader project<br />
environment within which the assignment will take place;<br />
(b) objectives and scope of the assignment;<br />
(c) the duration of the assignment;<br />
(d) services and surveys necessary to carry out the assignment and the expected<br />
outputs;<br />
(e) details of the number of staff to be trained, the training timetable and the topics,<br />
if already known, shall be specifically outlined where transfer of knowledge, or<br />
training is an objective to enable Applicants to estimate the required level of<br />
resources;<br />
(f) the facilities and support to be provided to the Consultant by the Procuring<br />
Entity or user or beneficiary entity during the assignment; and<br />
(g) Institutional arrangements;<br />
(h) details of existing relevant studies and basic data and their availability and<br />
location of the data;<br />
(2) <strong>The</strong> TOR should not be too detailed or inflexible so that Applicants are able to<br />
propose their own methodology and staffing, and they shall be encouraged to comment on the<br />
TOR in their Proposals.<br />
(3) <strong>The</strong> respective responsibilities of the Procuring Entity or beneficiary entity and the<br />
Consultant shall be clearly defined in the TOR.<br />
(4) <strong>The</strong> scope of the Services described in the TOR shall be consistent with the available<br />
budget.<br />
117. Preparation and Issue of Request for Proposal (RFP) Document.|— (1) A<br />
Procuring Entity shall prepare a Request for Proposal (RFP) Document using the applicable<br />
standard RFP Documents issued by the Government and distribute such Documents to the shortlisted<br />
Applicants.<br />
(2) <strong>The</strong> RFP shall have, as a minimum the following information -<br />
(a) the name and address of the Procuring Entity;<br />
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