The Public Procurement Rules 2008 - LGED

114. Opening of Expressions of Interest. |— (1) Expressions of Interest may be
submitted by courier, mail, fax or e-mail.
(2) There shall be no public opening for the Expressions of Interest.
(3) A Procuring Entity shall, immediately after the deadline specified in the advertisement
for Expressions of Interest, convene a meeting of the Proposal Opening Committee (POC),
constituted under Rule 7, for the purpose of opening the Expressions of Interest and recording the
names of all Applicants and any other pertinent details thereof.
(4) The POC, having completed the record of opening, shall send the Expressions of
Interest received and the opening record to the Proposal Evaluation Committee.
115. Assessment of Expressions of Interest and Approval of Short-List, Etc.|— (1) A
Proposal Evaluation Committee (PEC) constituted under Rule 8 shall, on the basis of the
information specified in the Request of Expressions of Interest, review and assess the Expressions
of Interest received, in order to prepare a short-list composed of Applicants who are considered to
be best qualified to undertake the assignment.
(2) The assessment of an Applicant’s qualifications shall review the following information
requested in the Expressions of Interest to determine appropriateness for the assignment, using a
qualification scale (not marking) of Excellent, very Good, Good and poor to determine the best
combination of qualified Applicants -
(a) brochures submitted by the Applicants summarising their facilities and areas of
expertise;
(b) descriptions of similar assignments;
(c) experience in similar operating environments and conditions;
(d) availability of appropriate experience and professional qualifications among
Applicant’s staff and adequate resources to carry out the assignment; and
(e) managerial strength and financial capacity.
(3) Following the assessment, the PEC shall prepare a short-list, composed of the
number specified in Schedule II, not less than four (4) and not more than seven (7) Applicants
which have met the requirements of the EOI and who in the opinion of the PEC indicate sufficient
and adequate capacity to perform the assignment under consideration, and submit its report with
recommendations to the Head of the Procuring Entity for approval.
(4) If it is intended by the Procuring Entity that the RFP shall be issued on an
international basis, then the short-list shall include not more than two (2) firms from the same
country and at least one (1) firm from a developing country.
(5) If after assessment the number of short-listed Applicants is less than four (4), the
PEC shall review the assignment to verify that -
(a) the format of the Request for Expressions of Interest was correct;
(b) it met the requirements of the Procuring Entity; and
(c) it was properly advertised as per Rule 90.
(6) If the process under Sub-Rule (5) was found to be in compliance with these Rules,
then a short-list with less than four (4) Applicants can be recommended by the PEC for the
approval of the Head of the Procuring Entity.
(7) If greater competition is sought, the Head of the Procuring Entity may give direction
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