The Public Procurement Rules 2008 - LGED

(4) Framework Contracts may take several forms, namely –
(a) Procurement of definite quantities from a sole Supplier for successive deliveries
over a defined period of time and where necessary, be combined with an option
to purchase additional quantities;
Example
A Procuring Entity purchases a definite quantity of stationery and copying
paper for its estimated requirements over a 12 month period.
(b) Procurement of approximate quantities from a sole Supplier for successive
deliveries over a defined period of time with or without an option for extension
of period;
Example
Several Government agencies form a group to buy an indefinite quantity of
office appliances t, over a 12-month period, using one lead agency to manage
procurement and giving all members of the group the right to place orders
under the Framework Contract.
(c)
Procurement of approximate quantities from several Suppliers, on item-by-item
basis, for successive deliveries within a defined period of time, with or without
an option for extension of period. ;
Example
The Government decides, on an annual basis to procure furniture (chairs, tables,
file cabinets etc.), office equipment (computer printers, fax machines, photocopiers
etc. ) and vehicles (cars, microbuses, buses etc.), through standardized
specifications for all Government offices. It may delegate any Government
department to procure such Goods through framework contracts, executed with
different manufacturers or distributors or agents of the manufacturers of the
Goods. Each Government department may issue a Purchase Order directly to
manufacturers or distributors or agents of the manufacturer for supply of specific
Goods at the same terms and conditions of the Framework Contract and on
receipt of the same shall effect payment to the manufacturers or the distributors or
(d) Procuring Entities may also procure approximate quantities of one (1) item or
more items from a sole or a number of Suppliers for successive deliveries over
a shorter period of time without an option for extension of period.
.(e) Framework Contracts may be used to procure transportation Services by
inviting Contractors to tender on item-by-item or lot-by-lot basis within a definied
period of time not exceeding two (2) years and in such case the following
procedures shall be followed -
(i) the items shall be prepared based on defined transportation ”routes”
specified by location, region or districts as appropriate and the unit of the
item could be “per metric ton” or ”per metric ton per km”;
(ii) distances shall be based on the actual distances between the dispatching
and receiving centres or on defined transportation routes.
(iii) lots may include a number of small items on district basis from the point
of origin to the local depot;
(iv) a delivery or transportation schedule shall be provided indicating the peak
periods with the highest expected quantities;
(v) the Procuring Entity shall include in the qualifying criteria of the Tenderers
the minimum number of trucks or transportation capacity calculated on the
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