The Public Procurement Rules 2008 - LGED

the said object of Procurement in the Procurement Plan approved under Rule 16(7).
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(4) In deciding or justifying the use of the RFQ Method, the following shall be considered
(a) Procuring Entities shall not use the RFQ Method as means to either bypass
more competitive methods of Tendering or split large potential contracts into
smaller ones solely to allow the use of this method.
(b) the RFQ Method should not require complex Documentation or all the
formalities of a full Tendering process.
(5) Quotations for low value simple Works or physical Services may be requested in the
form of -
(a) unit rate prices, provided quantities can be estimated with a reasonable degree
of accuracy; or
(b) “cost plus fee” arrangements, when quantities cannot be reasonably determined
or estimated in advance; or
(c) a lump sum, if the Procuring Entity has prepared an accurate cost estimate for
the Works or physical Services.
(6) A Procuring Entity may engage in Procurement by means of RFQ Method for
Procurement of Goods and related Services required for maintenance and urgent repairs to -
(a) ; procurement by Procuring Entity of any spare parts or related Services for the
maintenance or repair of any public sector utility workshops (buses,
locomotives, rolling stock, ferries, power stations or installations,
telecommunication installations, gas installations, water installations, etc), so
long as the value does not exceed the amount specified in Schedule II ;
(b) procurement of Goods and related services required for the maintenance and
urgent repairs of national carriers not exceeding the amount specified in
Schedule II;
(c) procurement of any spare parts or related Services for the urgent maintenance
or repair of any processing or production plant of public manufacturing
industries (fertilizer, chemicals, steel & engineering, cement, petroleum, small
and cottage industries, etc) if it is maintaining or repairing the equipment in its
own workshops so long as value does not exceed the threshold specified in
Schedule II.
70. Documentation Needed for the RFQ Method. |— (1) The Request for Quotations
shall contain a clear statement concerning the Procuring Entity’s requirements in respect of the
Goods and related Services and low value simple Works or physical Services, such as quality,
quantity or volume of Goods, scope of physical Services and their duration, terms and time of
delivery or completion, and payment terms and invoicing procedures, including special
requirements.
(2) Tenderers may be required to furnish documentary evidence(s) demonstrating its
eligibility by providing a valid trade license, Tax Identification No. (TIN), VAT registration and Bank
solvency certificate.
(3) Tenderers shall be requested to quote prices or rates in a process similar to those in
Open Tendering Method.
(4) The evaluation criteria to be used shall be stated in the requests for quotations
considering type and value of Goods and related Services and low value simple Works or physical
Services to be procured using the RFQ Method.
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