The Public Procurement Rules 2008 - LGED

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65. Conditions and Procedures for Use of Two-Stage Tendering Method. -.......................... 58 66. Procedures for the Two-Stage Tendering Method. -........................................................ 58 67. Evaluation of the First Stage in the Two-Stage Tendering Method.................................. 58 68. The Second Stage in the Two-Stage Tendering Method................................................. 59 PART – 4 ...........................................................................................................................59 NATIONAL PROCUREMENT- REQUEST FOR QUOTATION METHOD ................59 69. Conditions and Procedures for Use of Request for Quotation Method (RFQ) ................. 59 70. Documentation Needed for the RFQ Method. - ............................................................... 60 71. Procedures for use of Request for Quotations Method Invitation. - ................................. 61 72. Submission of Quotations ............................................................................................... 61 73. Evaluation of Quotations ................................................................................................. 62 PART – 5 ...........................................................................................................................62 NATIONAL PROCUREMENT- DIRECT PROCUREMENT METHOD ......................62 74. Use of the Direct Procurement Method ........................................................................... 62 75. Forms of Direct Procurement. - ....................................................................................... 63 76. Use of Direct Contracting. - ............................................................................................. 63 77. Procurement of Additional Deliveries and Repeat Orders ............................................... 64 78. Issuance of Variation or Extra Work Orders .................................................................... 65 79. Preparation of a Variation or an Extra Work Order. ......................................................... 65 80. Costing of Variation or Extra Work. ................................................................................. 66 81. Use of Direct Cash Purchase .......................................................................................... 67 82. Use of Force Account...................................................................................................... 67 PART – 6 ...........................................................................................................................67 INTERNATIONAL PROCUREMENT ............................................................................67 83. Conditions and Procedures for Open Tendering with International Competition.............. 67 84. Conditions for Use of Two-Stage Tendering Method. - (Section 34 of the Act)................ 69 85. Conditions & Procedures for use of the Request for Quotation Method in International Procurement. .................................................................................................................. 69 86. Conditions and Procedures for Use of Limited Tendering Method with International Competition.....................................................................................................................70 87. Conditions and Procedures for Use of the Direct Procurement Method .......................... 70 88. Procurement by Embassies and in Special Cases by National Carriers. -....................... 70 PART – 7 ...........................................................................................................................70 FRAMEWORK CONTRACTS.........................................................................................70 89. Framework Contract........................................................................................................ 70 CHAPTER FIVE................................................................................................................. 73 PROCESSING OF PROCUREMENT ................................................................................ 73 PART – 1 ...........................................................................................................................73 ADVERTISEMENT..........................................................................................................73 90. Advertisement ................................................................................................................. 73 PART – 2 ...........................................................................................................................74 PRE-QUALIFICATION....................................................................................................74 91. Pre-Qualification for Procurement of Goods, Works, Etc................................................. 74 92. Opening of Pre-Qualification ........................................................................................... 75 93. Evaluation of Pre-Qualification Applications .................................................................... 75 PART 3 ..............................................................................................................................77 PROCESSING OF TENDERS..........................................................................................77 94. Issuance and Sale of Tender Document and Pre-Tender Meeting.................................. 77 95. Modifications to Tender Documents ................................................................................ 78 96. Preparation and Submission of Tenders ......................................................................... 78 97. Opening of Tenders ........................................................................................................ 79 98. Evaluation of Tenders ..................................................................................................... 80 99. No Negotiation or Tender Modification as a Pre-condition for Award .............................. 85 100. Post-Qualification ............................................................................................................ 86 101. Approval Process ............................................................................................................ 87 102. Notification of Award and Signing of Contract ................................................................. 87 CHAPTER SIX................................................................................................................... 89 PROCUREMENT OF INTELLECTUAL AND PROFESSIONAL SERVICES ................... 89 iv
PART – 1 ...........................................................................................................................89 METHODS AND PROCEDURES ...................................................................................89 103. Methods for Procurement of Intellectual and Professional Services ................................ 89 104. Other Methods for Procurement of Intellectual and Professional Services ...................... 89 105. Procedures for Selection under the Quality and Cost Based Selection (QCBS).............. 91 106. Procedures for Selection under a Fixed Budget .............................................................. 91 107. Procedures for Selection under Least Cost Selection (LCS) ........................................... 92 108. Procedures for Selection of Consultants Based on Consultant’s Qualifications (SBCQ) . 92 109. Procedures for Selection amongst Community Service Organisations (CSOs) ............... 92 110. Procedures for Selection under Single Source Selection (SSS)...................................... 93 111. Procedures for Selection of Consultants by a Design Contest (DC) ................................ 93 112. Selection of Individual Consultants (SIC) ........................................................................ 94 PART -2.............................................................................................................................95 PROCESSING OF EXPRESSIONS OF INTEREST AND PROPOSALS ......................95 113. Submission of Expressions of Interest (EOI) ................................................................... 95 114. Opening of Expressions of Interest ................................................................................. 96 115. Assessment of Expressions of Interest and Approval of Short-List, Etc .......................... 96 116. Preparation of the Terms of Reference (TOR) ................................................................ 97 117. Preparation and Issue of Request for Proposal (RFP) Document ................................... 97 118. Submission and Opening of Proposals.......................................................................... 101 PART -3...........................................................................................................................102 EVALUATION OF PROPOSALS, NEGOTIATIONS AND COMPLETION OF THE PROCESS ........................................................................................................................102 119. Evaluation of Technical Proposals ................................................................................ 102 120. Evaluation of Financial Proposals ................................................................................. 103 121. Combined Technical and Financial Evaluation.............................................................. 103 122. Negotiations .................................................................................................................. 104 123. Failure of Negotiations .................................................................................................. 105 124. Approval Process .......................................................................................................... 105 125. Signing of Contract........................................................................................................ 106 126. Completion of the Process ............................................................................................ 106 CHAPTER SEVEN .......................................................................................................... 107 PROFESSIONAL MISCONDUCT ................................................................................... 107 127. Professional Misconduct, Offences, Etc ........................................................................ 107 CHAPTER EIGHT............................................................................................................ 110 E-Government Procurement ......................................................................................... 110 128. E-Government Procurement ......................................................................................... 110 CHAPTER NINE .............................................................................................................. 110 MISCELLANEOUS.......................................................................................................... 110 129. Concession contracts – related provisions .................................................................... 110 130. Responsibilities of the Government Regarding Monitoring, Etc..................................... 110 SCHEDULE I .................................................................................................................. 112 Times and Values................................................................................................................... 115 SCHEDULE II .................................................................................................................. 134 Guidance Notes on Preparation of Procurement Plans................Error! Bookmark not defined. A. Total Procurement Plan for Development Project / Programme .................................... 134 B. Annual Procurement Plan for Development & Revenue BudgetsError! Bookmark not defined. C. Annual Procurement Plan ............................................................................................. 137 D. Annual Procurement Plan ............................................................................................. 138 E. E. Annual Procurement Plan ....................................................................................... 139 E. E. Annual Procurement Plan ....................................................................................... 139 SCHEDULE III ............................................................................................................... 126 CHECK-LISTS........................................................................................................................ 126 A. Procurement Processing and Approval Procedure for Goods or Works ........................ 126 B. Procurement Processing and Approval Procedure for Services (Firms)........................ 128 C. Procurement Processing and Approval Procedure for Services (Individuals) ................ 130 D. Steps for Opening Tenders ........................................................................................... 132 SCHEDULE IV................................................................................................................. 141 v
Page 1 and 2: GOVERNMENT OF THE PEOPLE’S REPUBL
Page 3: 33. Rejection of all Tenders, Propo
Page 7 and 8: LIST OF ABBREVIATIONS ADB - Asian D
Page 9 and 10: The Government of the People's Repu
Page 11 and 12: (26) "Framework Contract" means a c
Page 13 and 14: 3. Scope and Application of the Rul
Page 15 and 16: (a) the description of the Works an
Page 17 and 18: Provisional Sums for payments to no
Page 19 and 20: “I (name of the Evaluation Commit
Page 21 and 22: 12. Approval of Delegated Procureme
Page 23 and 24: (j) (k) capacity of beneficiary sto
Page 25 and 26: 18. Competition in Procurement |—
Page 27 and 28: specified in Schedule II, except un
Page 29 and 30: PART - 3 PREPARATION OF SPECIFICATI
Page 31 and 32: 32. Safe Custody of Received Tender
Page 33 and 34: (b) Entity for necessary action; (i
Page 35 and 36: 37. Publication of Notification of
Page 37 and 38: (15) The Procuring Entity shall pro
Page 39 and 40: (b) The Procuring Entity shall dedu
Page 41 and 42: (2) The Procurement record shall be
Page 43 and 44: PART- 9 QUALIFICATION OF PERSONS 47
Page 45 and 46: or trade organizations registered i
Page 47 and 48: (6) The Procuring Entity, for its s
Page 49 and 50: for Proposal Document. (7) If there
Page 51 and 52: (a) in the case of invitations for
Page 53 and 54: stage, then the Person has the righ
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(3) Unless it dismisses the complai
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PART - 2 NATIONAL PROCUREMENT:- LIM
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consideration. (3) The Evaluation C
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(5) Procuring Entities shall use th
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estricted to the circumstances spec
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(a) contract values must not exceed
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81. Use of Direct Cash Purchase. |
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Tender in a combination of local an
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(4) Framework Contracts may take se
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CHAPTER FIVE PROCESSING OF PROCUREM
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(b) the response to a clarification
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PART 3 PROCESSING OF TENDERS 94. Is
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Entity, that officer on request fro
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Tender Documents. (3) The TEC shall
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up the average prices offered by ot
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(27) If, after completing a Tender
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101. Approval Process. |— (1) The
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CHAPTER SIX PROCUREMENT OF INTELLEC
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the initial work shall not be exclu
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110. Procedures for Selection under
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autonomous and semi-autonomous bodi
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to make appropriate amendments to t
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esponsive Proposals and to make the
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such a programme; and (e) National
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(b) if his justification has convin
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(h) Proposed Contract price. (4) A
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CHAPTER SEVEN PROFESSIONAL MISCONDU
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Example 2 If an officer or a member
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and value of Contracts awarded, the
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Procurement Equipment (STD) [Applic
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RPP Rule # Procedures for Procureme
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payment exists . • Five percent (
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57 (1 ) Time for Administrative Rev
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71(4) 74(4) 76(1)(J) 76(1)(K) 77(a)
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elapsed. 95(6) 96(11)(a) 101(4) 102
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Approving Authority Approval Projec
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THE PUBLIC PROCUREMENT RULES, 2008
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SCHEDULE IV Part-A : [See Rule 16]
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Part-B : [See Rule 8(18)] Procureme
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Part-C : [See Rule 8(18)] Procureme
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Part-D : [See Rule 97(4)(C )] Steps
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SCHEDULE V Part-A : [ See Rule 16(8
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11 Advertising Tender Always show
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Ministry / Division Agency Procurin
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SCHEDULE VI [See Rule 37(1) and 126
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SCHEDULE VIII Part-A : [See Rule 43
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Part-B Records and Documents to be
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Part-B: [See Rule 112 (8)] General
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Part -C: [See Rule 112(8)] General
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Part-D : [See Rule 112(9)] Terms an
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Category of Consultant Conflicts Su
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Part-B : [See Rule 90 (5)] Invitati
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Part-D : [See Rule 90 (5)] Invitati
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Part-F : [See Rule 90(5)] Request f
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SCHEDULE XI Part-A : [ See Rule 96]
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(l) (m) (n) We, including as applic
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(q) (r) (s) (t) if our Tender is ac
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Part -C : [See Rule 96] Financial P
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SCHEDULE XII The Code of Ethics for
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of such interest to the public serv
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The Public Procurement Rules 2008 - LGED

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