The Public Procurement Rules 2008 - LGED
The Public Procurement Rules 2008 - LGED The Public Procurement Rules 2008 - LGED
Table of Contents Section Page LIST OF ABBREVIATIONS................................................................................................. 7 CHAPTER ONE................................................................................................................... 9 PRELIMINARY .................................................................................................................... 9 1. Short Title and Commencement........................................................................................ 9 2. Definitions ......................................................................................................................... 9 3. Scope and Application of the Rules................................................................................. 13 CHAPTER TWO ................................................................................................................ 14 PREPARATION OF TENDER OR PROPOSAL, COMMITTEE, ETC............................... 14 PART – 1 ...........................................................................................................................14 PREPARATION................................................................................................................14 4. Preparation of Procurement Related Documents and their Contents .............................. 14 5. Provisions Relating to Determination of Tender Price ..................................................... 16 6. Maintaining Records Relating to Issue of Procurement Related Documents................... 17 PART – 2 ...........................................................................................................................17 COMMITTEES..................................................................................................................17 7. Constitution of Tender or Proposal Opening Committee ................................................. 17 8. Constitution of Evaluation Committee ............................................................................. 17 9. Eligibility for Appointment of External Members .............................................................. 19 10. Chair of the Evaluation Committee.................................................................................. 20 11. Approval of Tender or Proposal....................................................................................... 20 12. Approval of Delegated Procurement ............................................................................... 21 CHAPTER THREE ............................................................................................................ 22 PRINCIPLES OF PUBLIC PROCUREMENT .................................................................... 22 PART – 1 ...........................................................................................................................22 GENERAL GUIDELINES ................................................................................................22 13. Public Accessibility of Procurement Act........................................................................... 22 14. Forms of Communications .............................................................................................. 22 15. Procurement Planning..................................................................................................... 22 16. Preparation of Procurement Plan, Etc ............................................................................. 23 17. Splitting of an Object of Procurement.............................................................................. 24 18. Competition in Procurement............................................................................................ 25 PART – 2.................................................................................................................................. 25 TENDER VALIDITIES AND SECURITY DEPOSITS ................................................................ 25 19. Determination of Validities............................................................................................... 25 20. Time Limit for Evaluation of Tenders............................................................................... 25 21. Extension of Validity........................................................................................................ 26 22. Tender Securities ............................................................................................................ 26 23. Extension of Validity........................................................................................................ 27 24. Verification of the Authenticity of Tender Security ........................................................... 27 25. Forfeiture of Tender Security........................................................................................... 27 26. Return of Tender Securities. - ......................................................................................... 27 27. Performance Security...................................................................................................... 28 28. Retention......................................................................................................................... 28 PART – 3 ...........................................................................................................................29 PREPARATION OF SPECIFICATIONS AND MAINTAINING CONFIDENTIALITY ............................................................................................................................................29 29. Procedure for Preparation of Technical Specifications .................................................... 29 30. Procedures for preparing Terms of Reference ................................................................ 30 31. Restrictions on the Disclosure of Information Relating to the Procurement Process. - .... 30 32. Safe Custody................................................................................................................... 31 PART – 4 ...........................................................................................................................31 REJECTION OF TENDERS, PROPOSALS ETC............................................................31 ii
33. Rejection of all Tenders, Proposals or Quotations........................................................... 31 34. Actions to be taken Following Rejection.......................................................................... 31 35. Informing Reasons for Rejection ..................................................................................... 32 PART – 5 ...........................................................................................................................32 APPROVAL PROCEDURE, NOTIFICATION OF AWARD AND PUBLICATION....32 36. Procurement Approval Procedure. .................................................................................. 32 37. Publication of Notification of Award of Contract............................................................... 35 PART – 6 ...........................................................................................................................35 CONTRACT ADMINISTRATION AND MANAGEMENT...........................................35 38. Contract Administration and Management ...................................................................... 35 39. Works Contract Administration and Management ........................................................... 37 40. Administration of Goods Contracts. - (1) – ...................................................................... 39 41. Administration of ............................................................................................................. 39 42. Termination of Contracts ................................................................................................. 40 PART 7 ..............................................................................................................................40 MAINTAINING RECORDS OF PROCUREMENT........................................................40 43. Maintaining Records of Procurement .............................................................................. 40 44. Making available records of Procurement Proceedings................................................... 41 PART- 8.............................................................................................................................42 PROCUREMENT POST REVIEW ..................................................................................42 45. Procurement Post Review............................................................................................... 42 46. Procurement Post Review............................................................................................... 42 PART- 9.............................................................................................................................43 QUALIFICATION OF PERSONS....................................................................................43 47. Non-discrimination. ......................................................................................................... 43 48. Qualification of Persons .................................................................................................. 43 49. Qualification documents needed by the Procuring Entity. - ............................................. 44 50. Amendments of Requirements for Specific Tenders. ...................................................... 45 51. Pre-Qualification Procedure ............................................................................................ 46 52. Maintaining Lists of Qualified Potential Suppliers or Contractors .................................... 47 53. Appointment of a Subcontractor ...................................................................................... 47 PART- 10...........................................................................................................................48 JOINT VENTURES...........................................................................................................48 54. Joint Ventures ................................................................................................................. 48 PART - 11..........................................................................................................................50 CONFLICTS OF INTEREST............................................................................................50 55. Conflict of Interest. - ........................................................................................................ 50 PART - 12..........................................................................................................................50 COMPLAINTS AND APPEALS......................................................................................50 56. Right to Complain............................................................................................................ 50 57. Submission of Complaints............................................................................................... 52 58. Formation of Review Panels ........................................................................................... 53 59. Suspension of Notification of Award. -............................................................................. 54 60. Disposal of Appeal by Review Panels ............................................................................. 54 CHAPTER FOUR .............................................................................................................. 56 METHODS OF PROCUREMENT FOR GOODS AND RELATED SERVICES, WORKS, PHYSICAL SERVICES AND THEIR USE................................................................... 56 PART – 1 ...........................................................................................................................56 NATIONAL PROCUREMENT- OPEN TENDERING ...................................................56 61. Use of Open Tendering Method in the Procurement of Goods, Works, Etc..................... 56 62. Use of Other Methods for Procurement of Goods, Works, Etc. - .................................... 56 PART – 2 ...........................................................................................................................57 NATIONAL PROCUREMENT - LIMITED TENDERING METHOD ..........................57 63. Use of the Limited Tendering Method. - .......................................................................... 57 64. Procedures for the Limited Tendering Procurement Method ........................................... 57 PART – 3 ...........................................................................................................................58 NATIONAL PROCUREMENT- TWO-STAGE TENDERING METHOD ....................58 iii
- Page 1: GOVERNMENT OF THE PEOPLE’S REPUBL
- Page 5 and 6: PART - 1 ..........................
- Page 7 and 8: LIST OF ABBREVIATIONS ADB - Asian D
- Page 9 and 10: The Government of the People's Repu
- Page 11 and 12: (26) "Framework Contract" means a c
- Page 13 and 14: 3. Scope and Application of the Rul
- Page 15 and 16: (a) the description of the Works an
- Page 17 and 18: Provisional Sums for payments to no
- Page 19 and 20: “I (name of the Evaluation Commit
- Page 21 and 22: 12. Approval of Delegated Procureme
- Page 23 and 24: (j) (k) capacity of beneficiary sto
- Page 25 and 26: 18. Competition in Procurement |—
- Page 27 and 28: specified in Schedule II, except un
- Page 29 and 30: PART - 3 PREPARATION OF SPECIFICATI
- Page 31 and 32: 32. Safe Custody of Received Tender
- Page 33 and 34: (b) Entity for necessary action; (i
- Page 35 and 36: 37. Publication of Notification of
- Page 37 and 38: (15) The Procuring Entity shall pro
- Page 39 and 40: (b) The Procuring Entity shall dedu
- Page 41 and 42: (2) The Procurement record shall be
- Page 43 and 44: PART- 9 QUALIFICATION OF PERSONS 47
- Page 45 and 46: or trade organizations registered i
- Page 47 and 48: (6) The Procuring Entity, for its s
- Page 49 and 50: for Proposal Document. (7) If there
- Page 51 and 52: (a) in the case of invitations for
Table of Contents<br />
Section<br />
Page<br />
LIST OF ABBREVIATIONS................................................................................................. 7<br />
CHAPTER ONE................................................................................................................... 9<br />
PRELIMINARY .................................................................................................................... 9<br />
1. Short Title and Commencement........................................................................................ 9<br />
2. Definitions ......................................................................................................................... 9<br />
3. Scope and Application of the <strong>Rules</strong>................................................................................. 13<br />
CHAPTER TWO ................................................................................................................ 14<br />
PREPARATION OF TENDER OR PROPOSAL, COMMITTEE, ETC............................... 14<br />
PART – 1 ...........................................................................................................................14<br />
PREPARATION................................................................................................................14<br />
4. Preparation of <strong>Procurement</strong> Related Documents and their Contents .............................. 14<br />
5. Provisions Relating to Determination of Tender Price ..................................................... 16<br />
6. Maintaining Records Relating to Issue of <strong>Procurement</strong> Related Documents................... 17<br />
PART – 2 ...........................................................................................................................17<br />
COMMITTEES..................................................................................................................17<br />
7. Constitution of Tender or Proposal Opening Committee ................................................. 17<br />
8. Constitution of Evaluation Committee ............................................................................. 17<br />
9. Eligibility for Appointment of External Members .............................................................. 19<br />
10. Chair of the Evaluation Committee.................................................................................. 20<br />
11. Approval of Tender or Proposal....................................................................................... 20<br />
12. Approval of Delegated <strong>Procurement</strong> ............................................................................... 21<br />
CHAPTER THREE ............................................................................................................ 22<br />
PRINCIPLES OF PUBLIC PROCUREMENT .................................................................... 22<br />
PART – 1 ...........................................................................................................................22<br />
GENERAL GUIDELINES ................................................................................................22<br />
13. <strong>Public</strong> Accessibility of <strong>Procurement</strong> Act........................................................................... 22<br />
14. Forms of Communications .............................................................................................. 22<br />
15. <strong>Procurement</strong> Planning..................................................................................................... 22<br />
16. Preparation of <strong>Procurement</strong> Plan, Etc ............................................................................. 23<br />
17. Splitting of an Object of <strong>Procurement</strong>.............................................................................. 24<br />
18. Competition in <strong>Procurement</strong>............................................................................................ 25<br />
PART – 2.................................................................................................................................. 25<br />
TENDER VALIDITIES AND SECURITY DEPOSITS ................................................................ 25<br />
19. Determination of Validities............................................................................................... 25<br />
20. Time Limit for Evaluation of Tenders............................................................................... 25<br />
21. Extension of Validity........................................................................................................ 26<br />
22. Tender Securities ............................................................................................................ 26<br />
23. Extension of Validity........................................................................................................ 27<br />
24. Verification of the Authenticity of Tender Security ........................................................... 27<br />
25. Forfeiture of Tender Security........................................................................................... 27<br />
26. Return of Tender Securities. - ......................................................................................... 27<br />
27. Performance Security...................................................................................................... 28<br />
28. Retention......................................................................................................................... 28<br />
PART – 3 ...........................................................................................................................29<br />
PREPARATION OF SPECIFICATIONS AND MAINTAINING CONFIDENTIALITY<br />
............................................................................................................................................29<br />
29. Procedure for Preparation of Technical Specifications .................................................... 29<br />
30. Procedures for preparing Terms of Reference ................................................................ 30<br />
31. Restrictions on the Disclosure of Information Relating to the <strong>Procurement</strong> Process. - .... 30<br />
32. Safe Custody................................................................................................................... 31<br />
PART – 4 ...........................................................................................................................31<br />
REJECTION OF TENDERS, PROPOSALS ETC............................................................31<br />
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