The Public Procurement Rules 2008 - LGED

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CHAPTER TWO PREPARATION OF TENDER OR PROPOSAL, COMMITTEE, ETC. PART – 1 Preparation of Tender or Proposal 4. Preparation of Procurement Related Documents and their Contents |— (1) Documents needed for Pre-Qualifications, Tenders and Proposals shall be prepared by the Procuring Entity following the Standard Documents issued by the CPTU listed in ScheduleI . (2) The Documents for Goods and related Services, Works and Physical Services shall, depending on the context, among others include— (a) instructions for the preparation and submission of an Application or a Tender; (b) information concerning the deadline and location(s) for receipt of Applications; or (c) information concerning the date, hour (local time) and location of the receipt and public opening of the Tender(s); (d) a Tender Submission Sheet and sample formats for Tender Security; Performance Security and manufacturers’ authorisation, where applicable; (e) the number of copies to be submitted with the original Application or Tender; (f) Conditions of Contract, general and particular; (g) detailed specification of requirements of goods and works; (h) documentary evidence to be provided by the Tenderer to demonstrate its qualifications for purposes of post–qualification verifications to be conducted by the Tender Evaluation Committee; (i) the period during which the Tender must remain valid; (j) the qualifications and other criteria to be taken into account in the evaluation of Applications for Pre-Qualification or Tenders and the basis of its evaluation; (k) a requirement that a Tenderer or an Applicant must, in the form specified in the Application or Tender Document, pledge not to engage in any corrupt, fraudulent, collusive or coercive practices as specified in Section 64 of the Act; (l) a statement to the effect that the Procuring Entity may reject any or all Applications, Tenders or Quotations; (m) a provision for holding a Pre-Tender meeting with potential Tenderers, where appropriate, in order to provide clarifications about the conditions of the Tender Documents; (n) (o) an indication in the Tender Data Sheet (TDS) or Application Data Sheet (ADS) as to whom a Tenderer or Applicant shall address any complaint under Rule 57; a provision to the effect that a Tenderer shall be permitted to modify, substitute or withdraw its Tender at any time prior to the deadline for the submission of Tenders. (3) The Procuring Entity shall set out clearly the following information and conditions in the Tender or Proposal Documents 14
(a) the description of the Works and Physical Services to be carried out; (b) the drawings and location of the Works; (c) the description of the Goods and related Services to be supplied; (d) the location of delivery or installation; (e) the schedule for delivery and completion; (f) the minimum performance requirements; (g) the warranty, defects liability and maintenance requirements; (h) the currency(ies) the tenderers shall quote in the tenders and the applicable and the applicable date of its exchange rate; (i) the amount(s) and currency(ies) of Tender security and performance security; (j) the terms and mode of payment of the Contract price; (k) the presence or absence of Advance Payment, in line with the government orders and agreements with development partners; (l) the minimum insurance coverage; and (m) any other relevant terms and conditions. (4) Tender Documents, where appropriate, shall define the tests, standards and methods that shall be used to determine the compliance of the Goods or equipment to be delivered or Works to be performed with technical specifications. (5) Technical specifications shall be prepared in a non-restrictive manner so that a fair and open competition is possible and shall be consistent with drawings included in the Tender Documents. (6) The Procuring Entity may, if necessary seek the assistance of external specialists from outside the Procuring Entity at the time of for preparing the Tender Document. (7) The Documents forming the Contract shall be in the following order of precedence, namely :- (a) The signed Contract Agreement; (b) The Notification of Award; (c) The Tender and the appendices to the Tender; (d) Particular Conditions of Contract; (e) General Conditions of Contract; (f) Technical specifications; (g) General specifications; (h) Drawings; (i) Price Schedule and schedule of requirements for Goods or Priced Bill of Quantities for works; (j) Other Documents including correspondences. r. (8) The Documentation needed for consultancy Services (i.e. Request for Proposal and Terms of Reference) shall be prepared following provisions in Chapter Six of these Rules. (9) Where Tenders based upon alternative designs, materials, completion schedules, payment terms and other conditions are permitted, the conditions for their acceptability and the method for their evaluation shall be stated in the Tender Document. 15
Page 1 and 2: GOVERNMENT OF THE PEOPLE’S REPUBL
Page 3 and 4: 33. Rejection of all Tenders, Propo
Page 5 and 6: PART - 1 ..........................
Page 7 and 8: LIST OF ABBREVIATIONS ADB - Asian D
Page 9 and 10: The Government of the People's Repu
Page 11 and 12: (26) "Framework Contract" means a c
Page 13: 3. Scope and Application of the Rul
Page 17 and 18: Provisional Sums for payments to no
Page 19 and 20: “I (name of the Evaluation Commit
Page 21 and 22: 12. Approval of Delegated Procureme
Page 23 and 24: (j) (k) capacity of beneficiary sto
Page 25 and 26: 18. Competition in Procurement |—
Page 27 and 28: specified in Schedule II, except un
Page 29 and 30: PART - 3 PREPARATION OF SPECIFICATI
Page 31 and 32: 32. Safe Custody of Received Tender
Page 33 and 34: (b) Entity for necessary action; (i
Page 35 and 36: 37. Publication of Notification of
Page 37 and 38: (15) The Procuring Entity shall pro
Page 39 and 40: (b) The Procuring Entity shall dedu
Page 41 and 42: (2) The Procurement record shall be
Page 43 and 44: PART- 9 QUALIFICATION OF PERSONS 47
Page 45 and 46: or trade organizations registered i
Page 47 and 48: (6) The Procuring Entity, for its s
Page 49 and 50: for Proposal Document. (7) If there
Page 51 and 52: (a) in the case of invitations for
Page 53 and 54: stage, then the Person has the righ
Page 55 and 56: (3) Unless it dismisses the complai
Page 57 and 58: PART - 2 NATIONAL PROCUREMENT:- LIM
Page 59 and 60: consideration. (3) The Evaluation C
Page 61 and 62: (5) Procuring Entities shall use th
Page 63 and 64: estricted to the circumstances spec
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(a) contract values must not exceed
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81. Use of Direct Cash Purchase. |
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Tender in a combination of local an
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(4) Framework Contracts may take se
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CHAPTER FIVE PROCESSING OF PROCUREM
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(b) the response to a clarification
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PART 3 PROCESSING OF TENDERS 94. Is
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Entity, that officer on request fro
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Tender Documents. (3) The TEC shall
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up the average prices offered by ot
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(27) If, after completing a Tender
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101. Approval Process. |— (1) The
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CHAPTER SIX PROCUREMENT OF INTELLEC
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the initial work shall not be exclu
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110. Procedures for Selection under
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autonomous and semi-autonomous bodi
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to make appropriate amendments to t
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esponsive Proposals and to make the
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such a programme; and (e) National
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(b) if his justification has convin
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(h) Proposed Contract price. (4) A
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CHAPTER SEVEN PROFESSIONAL MISCONDU
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Example 2 If an officer or a member
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and value of Contracts awarded, the
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Procurement Equipment (STD) [Applic
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RPP Rule # Procedures for Procureme
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payment exists . • Five percent (
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57 (1 ) Time for Administrative Rev
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71(4) 74(4) 76(1)(J) 76(1)(K) 77(a)
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elapsed. 95(6) 96(11)(a) 101(4) 102
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Approving Authority Approval Projec
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THE PUBLIC PROCUREMENT RULES, 2008
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Page 131 and 132:
Page 133 and 134:
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SCHEDULE IV Part-A : [See Rule 16]
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Part-B : [See Rule 8(18)] Procureme
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Part-C : [See Rule 8(18)] Procureme
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Part-D : [See Rule 97(4)(C )] Steps
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SCHEDULE V Part-A : [ See Rule 16(8
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11 Advertising Tender Always show
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Ministry / Division Agency Procurin
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SCHEDULE VI [See Rule 37(1) and 126
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SCHEDULE VIII Part-A : [See Rule 43
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Part-B Records and Documents to be
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Part-B: [See Rule 112 (8)] General
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Part -C: [See Rule 112(8)] General
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Part-D : [See Rule 112(9)] Terms an
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Category of Consultant Conflicts Su
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Part-B : [See Rule 90 (5)] Invitati
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Part-D : [See Rule 90 (5)] Invitati
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Part-F : [See Rule 90(5)] Request f
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SCHEDULE XI Part-A : [ See Rule 96]
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(l) (m) (n) We, including as applic
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(q) (r) (s) (t) if our Tender is ac
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Part -C : [See Rule 96] Financial P
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SCHEDULE XII The Code of Ethics for
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of such interest to the public serv
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The Public Procurement Rules 2008 - LGED

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