The Public Procurement Rules 2008 - LGED

THE PUBLIC PROCURMENT RULES, 2008
Part-H: [See Rule 106 (2)]
PROCUREMENT OF SERVICES BY SFB METHOD
Key
Action
Key Time Table Main Activity Approval Optional Activity Notes
Finalise TOR
Preparation
Short listing
At least the
days to
submit
written
interest by
national
applicants
and in case
of
involving
foreign
applicants
not less
than the
days as
specified in
this Rule
Finalise Cost Estimate and
Budget
Call for Expressions of
Interest (EOI)
Receipt of EOI
Evaluate EOI by PEC
Prepare Shortlist
If shortlist is less than four
(4)
Review the assignment and
found correct
Yes
Properly advertised
Yes
Finalise Shortlist
No
No
Approval by Head of a
Procuring Entity or an
officer authorized by
him/her or an
approving authority
under the Delegation of
Financial Powers(If
approving athority is
below the level of
HOPE)
Amend the
assignment or
associated EOI
Re-advertise
Receipt of EOI
Prepare Shortlist
If suitable proposal
is again less than
four (4)
Finalise Shortlist
To be kept confidential
Format as per Part-F
of Schedule-X
Not less than four (4)
Not more than seven
(7)
All applicants
Participating in the
EOI must be
informed whether or
not they have been
short-listed by the
Procuring Entity
Proposal, Evaluation, Approval and Contract Award
Time to
prepare
not less
the days
and in case
of
involving
foreign
firms not
less than
the days as
specified
in this Rule
Prepare RFP & Define
Evaluation criteria and
Minimum Qualilfying Mark
(MQM)
Send RFP to the short listed
consultants
Receive proposals from
consultants
Evaluate Technical Proposal
by PEC
Public Opening of Financial
Proposals
Evaluate Financial Proposal
by PEC
Reject Proposals Whose Eval.
Price Exceeds budget
Negotiate with Highest
Ranking Technical Proposal
Approval by Head of
Procuring Entity or
an officer authorized
by him/her or an
approving authority
under the Delegation
of Financial
Powers(if approving
athority is below the
level of HOPE)
No
Approval by
approving authority
under the Delegation
of Financial Powers
Invite the next
highest ranked
consultant and
so on
Follow standard RFP,
issued by CPTU
Minutes of the public
opening must be
distributed to all
shortlisted
consultants
Yes
Contract Sign
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