The Public Procurement Rules 2008 - LGED

THE PUBLIC PROCUREMENT RULES, 2008
Part-E : [See Rule 62 (2)]
REQUEST FOR QUOTATION METHOD
Key
Action
Key Time
Table
Main Activity Approving Authority Optional Activity Notes
Procurement Plan
Request for Quotation Method (RFQM) approved
in Procurement Plan
Yes
Conditions of RFQM fulfilled
Yes
No
No
Choose OTM or other
methods
Discuss with HOPE or
an authorised officer
Reasons to be stated &
approval of the HOPE is
required
Prepare Quotation with details on quality, quantity
and delivery time
Prepare Quotation
as
specifid
ed in
this
Rule
Send Quotations to prospective Tenderers
Receive priced Quotation
If less than 3
Quotation verify with
others as specifided
in this Rule
Standard Quotation
Document issued by the
CPTU shall be used
Request Tenderers
as specifided in this
Rule
Quotation Evaluation
Examine & Evaluate Quotations
Recommend lowest evaluated Tender along with
comparative statements
Approve Contract Award
Yes
No
Queries
As per Delegation of
Financial Powers
As per Delegation of
Financial Powers
Procurement
Processing and
Approval
- Only one TEC will
evaluate
- Process to be
confidential
Give the purchase order or work order
Choose OTM or other
methods
Contract Management
Tenderer confirm purchase order in writing
Yes No
Procure the object
Repeat with Second
lowest Tenderer
Maintain the Record of Procurement
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