The Public Procurement Rules 2008 - LGED
The Public Procurement Rules 2008 - LGED
The Public Procurement Rules 2008 - LGED
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THE PUBLIC PROCUREMENT RULES, <strong>2008</strong><br />
Key<br />
Action<br />
Key Time<br />
Table<br />
Part-D : [See Rule 62 (2)]<br />
TWO STAGE TENDERING METHOD<br />
Main Activity Approving Authority Optional Activity Notes<br />
<strong>Procurement</strong><br />
Plan<br />
FIRST<br />
STAGE<br />
Two Stage Tendering Method (TSTM) approved in<br />
<strong>Procurement</strong> Plan<br />
Yes<br />
Conditions of TSTM fulfilled<br />
Yes<br />
No<br />
No<br />
Choose OTM or<br />
other methods<br />
Discuss with<br />
HOPE or an<br />
authorized officer<br />
STDs issued by the<br />
CPTU shall be used<br />
Tender Preparation<br />
Tender Opening &<br />
Evaluation<br />
Minimum<br />
days as<br />
specifided in<br />
this Rule<br />
PrepareTender Document on the basis of Conceptual<br />
design and/or stipulated performance specification<br />
using (STDs)<br />
Prepare Invitation for Tender<br />
Advertise for unpriced technical proposals<br />
Receive, Open and Process un-priced Tenders<br />
Examine and Evaluate Tenders<br />
Retain responsive Tenders<br />
As per<br />
Delegation of<br />
Financial<br />
Powers<br />
No responsive Tender<br />
Reject all<br />
Tenders<br />
Technical Sub-<br />
Committee may be<br />
required<br />
- TOC to be formed<br />
- Minutes to be taken<br />
- Opening in presence<br />
of at least one<br />
member of TEC<br />
- Open in one location<br />
- No Tender security<br />
is required<br />
<strong>Procurement</strong><br />
Processing and<br />
Approval<br />
Tender Adjustment<br />
TEC consult with each responsive Tenderer on any<br />
aspect of the proposal except price<br />
TEC prepare individual Minutes of Tender<br />
Adjustment<br />
Approve Minutes of Tender Adjustment<br />
Yes<br />
Approved Tender Adjustment should be signed by<br />
all members of TEC<br />
Review<br />
As per<br />
Delegation of<br />
Financial<br />
Powers<br />
Individual Minutes of<br />
Tender adjustment sent<br />
to respective responsive<br />
Tenderers<br />
- Only one TEC will<br />
evaluate<br />
- Process to be<br />
confidential<br />
Consultation be<br />
confidential and not be<br />
disclosed to competing<br />
Tenderers<br />
Should be kept<br />
confidential<br />
Final Tender<br />
Preparation<br />
SECOND<br />
STAGE<br />
Modify final Tender Document based on 'Minutes of<br />
Tender Adjustment'<br />
Distribute Tender Document to all responsive<br />
Tenderers to submit 'best & final' Tender<br />
Review Tender<br />
Documents and /<br />
or go for retender<br />
under<br />
Should be specific with<br />
detail specification &<br />
evaluation criteria<br />
STDs issued by CPTU<br />
shall be used<br />
Tender Examination, Evaluation and<br />
Approval<br />
Contract Management<br />
Receive Tenders<br />
Open and Process Tenderers<br />
Examine and Evaluate Tenders<br />
Post-qualify the successful Tendere<br />
Approve Contract Award<br />
Yes<br />
Notify Award of Contract<br />
Contractor/Supplier accept the offer<br />
Yes<br />
Sign the Contract<br />
Yes<br />
Procure the object<br />
Maintain the Record of <strong>Procurement</strong><br />
No<br />
No responsive Tenders<br />
Queries<br />
As per<br />
Delegation of<br />
Financial<br />
Powers<br />
As per<br />
Delegation of<br />
Financial<br />
Powers<br />
Repeat the<br />
process to next<br />
lowest<br />
Priced ' best and final'<br />
Tenders<br />
- TOC to be formed<br />
- Minutes to be taken<br />
- Opening in presence<br />
of at least one<br />
member of TEC<br />
- Open in one location<br />
- Check for Tender<br />
Security<br />
<strong>Procurement</strong><br />
Processing and<br />
Approval<br />
- Only one TEC will<br />
evaluate<br />
- Process to be<br />
confidential<br />
- Use Standard<br />
Contract Form<br />
- No Negotiation is<br />
allowed<br />
- Performance<br />
Security to be<br />
taken as specifided in this<br />
Rule<br />
117