The Public Procurement Rules 2008 - LGED

THE PUBLIC PROCUREMENT RULES, 2008
Key
Action
Key Time
Table
Part-D : [See Rule 62 (2)]
TWO STAGE TENDERING METHOD
Main Activity Approving Authority Optional Activity Notes
Procurement
Plan
FIRST
STAGE
Two Stage Tendering Method (TSTM) approved in
Procurement Plan
Yes
Conditions of TSTM fulfilled
Yes
No
No
Choose OTM or
other methods
Discuss with
HOPE or an
authorized officer
STDs issued by the
CPTU shall be used
Tender Preparation
Tender Opening &
Evaluation
Minimum
days as
specifided in
this Rule
PrepareTender Document on the basis of Conceptual
design and/or stipulated performance specification
using (STDs)
Prepare Invitation for Tender
Advertise for unpriced technical proposals
Receive, Open and Process un-priced Tenders
Examine and Evaluate Tenders
Retain responsive Tenders
As per
Delegation of
Financial
Powers
No responsive Tender
Reject all
Tenders
Technical Sub-
Committee may be
required
- TOC to be formed
- Minutes to be taken
- Opening in presence
of at least one
member of TEC
- Open in one location
- No Tender security
is required
Procurement
Processing and
Approval
Tender Adjustment
TEC consult with each responsive Tenderer on any
aspect of the proposal except price
TEC prepare individual Minutes of Tender
Adjustment
Approve Minutes of Tender Adjustment
Yes
Approved Tender Adjustment should be signed by
all members of TEC
Review
As per
Delegation of
Financial
Powers
Individual Minutes of
Tender adjustment sent
to respective responsive
Tenderers
- Only one TEC will
evaluate
- Process to be
confidential
Consultation be
confidential and not be
disclosed to competing
Tenderers
Should be kept
confidential
Final Tender
Preparation
SECOND
STAGE
Modify final Tender Document based on 'Minutes of
Tender Adjustment'
Distribute Tender Document to all responsive
Tenderers to submit 'best & final' Tender
Review Tender
Documents and /
or go for retender
under
Should be specific with
detail specification &
evaluation criteria
STDs issued by CPTU
shall be used
Tender Examination, Evaluation and
Approval
Contract Management
Receive Tenders
Open and Process Tenderers
Examine and Evaluate Tenders
Post-qualify the successful Tendere
Approve Contract Award
Yes
Notify Award of Contract
Contractor/Supplier accept the offer
Yes
Sign the Contract
Yes
Procure the object
Maintain the Record of Procurement
No
No responsive Tenders
Queries
As per
Delegation of
Financial
Powers
As per
Delegation of
Financial
Powers
Repeat the
process to next
lowest
Priced ' best and final'
Tenders
- TOC to be formed
- Minutes to be taken
- Opening in presence
of at least one
member of TEC
- Open in one location
- Check for Tender
Security
Procurement
Processing and
Approval
- Only one TEC will
evaluate
- Process to be
confidential
- Use Standard
Contract Form
- No Negotiation is
allowed
- Performance
Security to be
taken as specifided in this
Rule
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