The Public Procurement Rules 2008 - LGED

THE PUBLIC PROCUREMENT RULES, 2008
Key
Action
Key Time
Line
Part-C : [See Rule 62 (2)]
LIMITED TENDERING METHOD
Main Activity Approving Authority Optional Activity Notes
Procurement Plan
Limited Tendering Method (LTM) approved
in Procurement Plan
Yes
Conditions of LTM fulfilled
Yes
No
No
Discuss with
HOPE or an authorized
officer
Reasons to be stated
and approval of the
HOPE is required
Prepare specification of object of
Procurement
Choose OTM or
other methods
Tender Preparation
Prepare an official cost estimate of the
object of Procurement
Develop Tender Document on the basis of
Standard Tender Documents (STDs)
HOPE or an
authorized
officer
To be kept confidential
for opening by TEC
during evaluation
Standard Tender
Document issued by
the CPTU shall be used
Tender Issue, Receipt & Process
Minimum days
for Goods and
Works as
specifided in
this Rule
Prepare Invitation for Tender
Identify limited Suppliers/ Prepare a list of
qualified potentialTenderers
Send Invitation to limited
Suppliers/Enlisted qualified Tenderers
Receive Tenders
Open and process Tenders
- Advertise
annually to seek
new potential
Tenderers
- Reassess
enlisted
Tenderers on
annual basis
Selection should be in
a non-discriminatory
manner and number
should be sufficient to
ensure effective
competition
- TOC to be formed
- Minutes to be taken
- Opening in presence
of at least one
member of TEC
- Open in one
location
- Check for
Tender security
Tender Examination, Evaluation & Approval
Examine and Evaluate Tender
Extension of Tender validity period is
necessary
No
Forfeit Tender Security is needed
No
Post-qualify the successful Tenderer
Approve Contract Award
Yes
Yes
As per Delegation of
Financial Powers
As per Delegation of
Financial Powers
Extend Tender Validity
Forfeit Tender Security
- As per procurement
Processing and
Approval Procedure
- Only one TEC will
evaluate
- Process to be
confidential
Contract Management
Within days
as specifided
in this Rule
Notify Award of Contract
Sign the Contract
Procure the object
Maintain the Record of Procurement
If successful
Tenderer fails to sign
the contract, select
from remaining
responsive Tenderer
- Use Standard
Contract Form
- No
Negotiation
is allowed
- Performance
Security to be
taken as pecifided in
this Rule
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