The Public Procurement Rules 2008 - LGED
The Public Procurement Rules 2008 - LGED
The Public Procurement Rules 2008 - LGED
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
THE PUBLIC PROCUREMENT RULES, <strong>2008</strong><br />
Part-B : [See Rule 61 (7)]<br />
OPEN TENDERING METHOD<br />
Key<br />
Action<br />
Key Time Line Main Activity Approving Authority Optional Activity Notes<br />
<strong>Procurement</strong><br />
Plan<br />
Open Tendering Method approved in<br />
<strong>Procurement</strong> Plan Rule 16 (4)<br />
Yes<br />
Follow Open Tendering Method<br />
No<br />
Discuss with<br />
HOPE or an<br />
authorized officer<br />
Prepare specification of object of<br />
<strong>Procurement</strong><br />
Prepare an official cost estimate of the<br />
object of <strong>Procurement</strong><br />
HOPE or an<br />
authorized<br />
officer<br />
To be kept confidential<br />
for opening by TEC<br />
during evaluation<br />
Tender Preparation<br />
Pre-qualification necessary<br />
No<br />
Develop Tender Document on the basis<br />
of Standard Tender Documents (STDs)<br />
Yes<br />
Prepare Pre- qualification<br />
Document<br />
Standard Prequalification<br />
Document issued by<br />
the CPTU shall be used<br />
Prepare Invitation for Prequalification<br />
STDs issued by the<br />
CPTU shall be used<br />
Prepare Invitation for Tender<br />
Advertise Invitation for Prequalification<br />
Advertise Invitation for Tender<br />
Tender Issue, Receipt & Process<br />
Tender Examination, Evaluation and<br />
Approval<br />
Minimum days<br />
for National<br />
and<br />
International<br />
as specifided<br />
in this Rule<br />
Modification of Tender Document<br />
necessary<br />
Yes<br />
Modify Tender Document<br />
Receive Tenders<br />
Open and Process Tenders<br />
Examine and Evaluate Tender<br />
Extension of Tender validity period is<br />
necessary<br />
No<br />
Forfeit Tender Security is needed<br />
No<br />
Post-qualify the successful Tenderer<br />
Approve Contract Award<br />
No<br />
Yes<br />
Yes<br />
As per<br />
Delegation of<br />
Financial<br />
Powers<br />
No<br />
Clarification of Prequalification<br />
Document needed<br />
Yes<br />
Clarification on Prequalification<br />
Documents<br />
Receive and Evaluate Prequalification<br />
Documents<br />
Notify to Pre-qualified<br />
Applicants<br />
Modification of Tender<br />
Documents, if any<br />
Send Invitation for Tender to<br />
Pre-qualified Tenderers<br />
Extend Tender Validity period<br />
Forfeit Tender Security<br />
Minimum<br />
days as<br />
specifided in<br />
this Rule<br />
- TOC to be formed<br />
- Minutes to be taken<br />
- Opening in presence<br />
of at least one<br />
member of TEC<br />
- Open in one location<br />
- Check for Tender<br />
Security<br />
- As per<br />
<strong>Procurement</strong><br />
Processing and<br />
Approval<br />
Procedure<br />
- Only one TEC will<br />
evaluate<br />
- Process to be<br />
confidential<br />
Contract Management<br />
Within days<br />
as<br />
specifided in<br />
this Rule<br />
Notify Award of Contract<br />
Sign the Contract<br />
Procure the object<br />
Maintain the Record of <strong>Procurement</strong><br />
As per<br />
Delegation of<br />
Financial<br />
Powers<br />
If successful Tenderer fails to<br />
sign the Contract, select from<br />
remaining responsive<br />
Tenderer<br />
- Use Standard<br />
Contract Form<br />
- No Negotiation is<br />
allowed<br />
- Performance<br />
Security to be taken<br />
as specifided in this<br />
Rule<br />
115
Change language