The Public Procurement Rules 2008 - LGED

specified in Schedule II.
(20) The RFP shall indicate the time periods whereby the Procuring Entity can entertain
any request by an Applicant for clarification as well as the timing of the issue of the corresponding
response.
(21) The Request for Proposal may be sent to the short-listed Applicants by e-mail or by
courier.
(22) Considering the nature of a clarification requested it may become necessary to
extend the deadline for submission of Proposals and such clarification shall also be issued to all
short-listed Applicants.
(23) If a pre-Proposal meeting is intended to clarify any issues, the time and date of the
pre-Proposal meeting shall be specified in the PDS.
(24) The RFP for QCBS shall consider the following when defining the evaluation criteria -
(a) Cost, as a criterion of selection, shall be considered judiciously and shall be of
lesser importance in the evaluation of Proposals than the quality of the
Proposals and the qualifications of the Applicant;
(b) the relative weight to be given to quality and cost shall be determined on a caseby-case
basis depending upon the nature of the assignment and could be
divided between quality and price as high as eighty percent and twenty percent
(80% and 20%) respectively where, in cases like multidisciplinary, feasibility and
management studies, the intellectual and professional quality of the Consultant
is overriding;
(c) the minimum point to be achieved in the Technical Proposal evaluation shall be
seventy (70);
(d) Technical Proposals not achieving the minimum technical points required shall
be considered not suitable and their Financial Proposals shall be returned
unopened to the Applicant;
(e) for standard types of Services such as pre-shipment and other inspection
Services, Procurement Services, training of students in universities, and the like,
where adequate quality is normally guaranteed by business or regulatory
standards, the weighting between quality and price could be sixty-five percent
and thirty-five percent (65% and 35%,) sixty percent and forty percent (60% and
40%,) fifty-five percent and forty-five percent (55% and 45%) or even as low as
fifty percent and fifty percent (50% and 50%), whereby the LCS Method can
also be relevant; and
(f) since cost is a criterion in the evaluation of Proposals, the RFP shall not state
the budget or official estimate for the assignment that has been allocated by
either the Procuring Entity or user or beneficiary entity, but it shall indicate the
estimated or expected level of inputs of key professional staff, staff time being
expressed in person-months or weeks or days, that is considered necessary to
undertake the assignment in order to enable the Applicant to prepare its own
cost estimate to carry out the assignment.
(25) The following five (5) general criteria may be used to evaluate Technical Proposals -
(a) Specific experience of the Applicants;
(b) Adequacy of the proposed methodology and work plan in response to the TOR;
(c) Key staff’s qualifications and competence for the assignment;
(d) Suitability of the transfer of knowledge programme, i.e. training, where there is,
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