Tender documentation for awarding a public procurement contract ...

Republic of Macedonia
MINISTRY OF TRANSPORT AND COMMUNICATIONS
No: 23/2011
TENDER DOCUMENTATION
FOR AWARDING A PUBLIC PROCUREMENT CONTRACT FOR
15 NEW MANUFACTURED LOW-FLOOR DOUBLE-DECKER BUSES OF OPEN TYPE
INTENDED FOR SIGHTSEEING
Skopje, Republic of Macedonia
April, 2011

Invitation for submission of bid
- CONTENT OF THE TENDER DOCUMENTATION -
PART I. INSTRUCTIONS TO ECONOMIC OPERATORS
1. GENERAL INFORMATION
1.1. Contracting Authority
1.2. Subject of the public procurement contract
1.3. Manner of communication
1.4. Manner of obtaining the tender documentation of the public procurement contract - Electronic Auction
1.5. Detailed information about using of the electronic devices
1.6. Detailed information about the electronic auction
1.7. Language in which the tender documentation is available
1.8. Corruptive and fraudulent behavior
1.9. Source of funds
1.10. Definitions
2. INSTRUCTIONS REGARDING THE LEGAL DEADLINES AND NECESSARY REQUIREMENTS FOR
PARTICIPATION IN THE CONTRACT AWARD PROCEDURE
2.1. Deadlines
2.2. Compulsory guarantee period
2.3. Eligibility
2.4. Criteria for establishment of the capacity of economic operators
2.5. Proof of the capacity of the economic operators
3. MINIMAL CRITERIA FOR ESTABLISHMENT OF THE CAPACITY OF ECONOMIC OPERATORS
4. QUALITY SYSTEMS’ STANDARDS
5. CRITERIA FOR AWARDING THE CONTRACT
6. INSTRUCTIONS FOR ELABORATION AND SUBMISSION OF THE FINANCIAL BID
6.1. Price of the bid
6.2. Currency in the bid and payment
6.3. Guarantee for the bid
7. DEVELOPMENT AND SUBMISSION OF THE BIDS
7.1. Manner of elaboration of the bids
7.2. Format and signing of the bids
7.3. Submission of the bids
7.4. Costs for submission of the bid
7.5. Elements of the bid
7.6. Confidential information
7.7. Clarification of the tender documentation
7.8. Modifications of the tender documentation
7.9. Language of the bid
7.10. Validity period of the bid
7.11. Single bid principle
7.12. Modification, replacement or withdrawal of bids

8. OPENING AND EVALUATION OF THE BIDS
8.1. Opening of the bids
8.2. Confidentiality of the evaluation process
8.3. Clarifying of the bids
8.4. Changes in the bid
9. AWARDING OF THE PUBLIC PROCUREMENT CONTRACT
9.1. Selection of the best bid
9.2. Unusually low price
9.3. Notification for selection or rejection
9.4. Signing of the contract
9.5. Guarantee for quality realization of the contract
9.6. Advance payment and guarantee for the advance payment
9.7. Guarantee that the deficiencies shall be removed in the guarantee period
10. INSTRUCTION FOR LEGAL PROTECTION
11. CANCELLATION PROCEDURE
12. INFORMATION ON THE RELEVANT INSTITUTIONS FROM WHICH THE ECONOMIC OPERATORS
COULD OBTAIN DATA ON THE CURRENT PROVISIONS IN THE AREA OF TAXES AND OTHER PUBLIC
TAXES, WORKING RELATIONS AND SAFETY AT WORK
13. INFORMATION ABOUT THE COMPULSORY PROVISIONS FROM THE PUBLIC PROCUREMENT
CONTRACT
PART II. TECHNICAL SPECIFICATIONS
PART III: CONTRACT TEMPLATE
PART IV: FORMS
1. Form of the bid (Form No.1)
2. Form of the guarantee for the bid (Form No. 2)
3. Form of the quality realization of the contract (Form No. 3)
4. Form of the guarantee for the removal of the deficiencies in the guarantee period (Form No. 4)
5. Form for the acceptance statement whereby the economic operator accepts the conditions from the
announcement (Form no. 5)
6. Statement that there is no valid court verdict for participating in a criminal organization, corruptive or
fraud activities or money laundry in the last 5 years (Form No. 6)
7. General information (Form No. 7)
8. Statement for provision of servicing of the subject vehicles and spare parts in the guarantee period, as
well as after the expiry of the guarantee period. (Form No. 8)
9. List of Confidential informations (Form No. 9)

Republic of Macedonia
MINISTRY OF TRANSPORT AND COMMUNICATIONS
Invitation for submission of bid
To Whom It May Concern:
The Ministry of Transport and Communications, "Crvena Skopska Opstina" Str. No. 4, 1000 Skopje, contact tel.:
3 145 517/579, Fax: 3 226 392, E-mail: elena.atanasovska@mtv.gov.mk hereby announces the need of
procuring:
15 NEW MANUFACTURED LOW-FLOOR DOUBLE-DECKER BUSES OF OPEN TYPE
INTENDED FOR SIGHTSEEING
For this purpose, the Contracting authority shall implement a public service contract award procedure
through an open procedure, which shall end with implementation of electronic auction, as a last phase of the
public procedure, by using electronic devices through the Electronic system of public procurement (ESPP) that
is available on the following web address: https:/www.e-nabavki.gov.mk in accordance with the Articles 21 and
22 of the Law on Public Procurement (“Official Journal of the Republic of Macedonia” no. 136/07, 130/08 and
97/10), and for which it announced in advert no.23/2011.
Your bid for the abovementioned subject of procurement may be submitted not later than 26.05.2011, at
12:00pm (local time) only through ESPP (https:/www.e-nabavki.gov.mk), following the instructions given in
“The Manual for using of the ESPP”, announced on the same web address in the part “Economic Operators”,
and it is enclosed to this Tender documentation.
The offer sent trough ESPP shall be electronically signed by the economic operator by using the
digital certificate 1 . The accompanying documentation shall be submitted in original form or in scanned electronic
form. Economic operators may to submit required documentation for determination of capability in hard copy,
before the deadline for submitting the bids, if the same are not available in electronic form, on the manner
described in sub-point 7.3.
Please find enclosed the tender documentation containing all the information necessary for the
elaboration of the offer.
The tender documentation consists of the following parts: instructions for the economic operators,
minimal criteria for determination of economic operator’s capability, compulsory provisions that the public
procurement contract shall contain, i.e. a model of contract, Project programme with technical specifications
and a form for the offer.
1 Electronic device in which the electronic signature appears and which replace the manual signature.

The opening of bids will be public and will be held on 26.05.2011 at 12:00 p.m. (local time) at the
Ministry of transport and communications, address: Crvena Skopska Opstina street No.4, Skopje,
Republic of Macedonia.
Thank you in advance for your kind cooperation.
In Skopje,
PRESIDENT OF THE COMMISSION
04.04.2011 ______________________

PART I. INSTRUCTIONS TO ECONOMIC OPERATORS
1. GENERAL INFORMATION
The present tender documentation has been drafted in accordance with the following acts:
1. Law on Public Procurement (Official Gazette of the Republic of Macedonia No. 136/2007,
130/2008 and 97/2010);
2. Rulebook on the procedure for opening of bids and the register maintenance form for opening of
bids (Official Gazette of the Republic of Macedonia No. 154/2007)
3. Rulebook on the form and content of announcements and notifications in public procurement
contract award (Official Gazette of the Republic of Macedonia Nos. 154/2007 and 36/2008)
4. Rulebook on the content of tender documentation (Official Gazette of the Republic of Macedonia
No. 19/2008) and
5. Methodology for expression of criteria for public procurement contract award in points (Official
Gazette of the Republic of Macedonia No. 35/2008).
The Contracting Authority shall consider that the economic operators have carefully read and are familiar with
the legal regulations for implementation of public procurement procedures.
1.1. Contracting Authority
The Contracting Authority is the Ministry of Transport and Communications, "Crvena Skopska Opstina" Str. No.
4, 1000 Skopje, Contact tel.: +389 (0) 2 3 145 516/579, e-mail: elena.atanasovska@mtv.gov.mk, contact
person: Mrs. Elena Angelovska Atanasovska.
1.2. Subject of the public procurement contract
Subject of the contract is Procurement of 15 new manufactured low-floor double decker- buses of open
type intended for sightseeing.
The subject of the contract is not divisible.
Detailed description of the subject of procurement and the requested quantities is provided in Part II. –
TECHNICAL SPECIFICATIONS, as integral part of the tender documentation.
The economic operator should submit technical drawings for the offered buses.
1.3. Manner of communication
All requests, information, notification and other documents shall be sent in electronic form through ESPP
(https://www.e-nabavki.gov.mk). Every document shall be registered in the moment of sending, i.e. receipt.
The offer and the accompanying documentation shall be sent in electronic form through ESPP, except the
bank guarantee for participation in procedure, which compulsory shall be submitted in original at least
until the day and the time determined as a deadline for submitting the bids.
1.4. Type of procedure for awarding a public procurement contract-Electronic auction
The public procurement contract shall be assigned by using the public procedure, which shall finish with
electronic auction as a last phase of the procedure.
This procedure shall be implemented by using electronic devices through Electronic system for public
procurements (https://www.e-nabavki.gov.mk).

1.5. Detailed information about the usage of the electronic devices:
In order to participate in the procedure, you should register in ESPP and possess digital certificate. The
registration in ESPP is free of charge. The economic operator shall be registered in ESPP by completing a
registration form, which is the integral part of ESPP 2 . After the registration, ESPP automatically processes the
data obtained from the registration forms, generates a code, and send that code to registered economic
operator’s electronic mail. More details about the manner of registration and usage of the system, you will find
in the Manual for usage of ESPP intended to economic operators, which can be overtaken from the ESPP front
page, in the part “Economic operators”.
This procedure shall finish by implementation of the ELECTRONIC AUCTION.
1.6. Detailed information about the electronic auction:
The contracting authority shall use an electronic auction as a last phase of the opened public procedure. Subject
of the auction is the total price of the public procurement contract subject, i.e. the lowest price of the acceptable
bids submitted in the initial phase of the procedure. The invitations for participation in the auction shall be
submitted electronically through ESPP, after the initial bids total evaluation, to all economic operators which
submitted acceptable bids in the first phase of the procedure.
The invitation for participation in the auction shall consists of the following information: initial price of the auction,
i.e. the lowest price of the initially submitted bids; the date and the time of the opening and closing the auction;
the interval in which the negative bidding shall be performed (minimal and maximal difference in the offered
prices); as well as the current rank of the economic operator made according to the initially submitted price.
1.7. Language in which the tender documentation is available
The tender documentation is available in Macedonian and English language.
The valid language for interpretation of the announcement and the tender documentation shall be Macedonian.
1.8. Corruptive and fraudulent behavior
The Contracting Authority and the economic operators shall respect and observe the legal regulations governing
this matter as well as the highest standards of ethical behavior during the implementation of the public
procurement procedure and the realization of the contract.
In order to prevent conflict of interests in the procedure for public procurement contract award, the relevant
provisions from the Law on Prevention of Conflicts of Interest shall be applied.
1.9. Source of funds
The Contracting authority shall finance the project for Procurement of 15 new manufactured low-floor, double
decker- buses of open type intended for sightseeing from the foreseen funds within the Budget if the Ministry of
Transport and Communications of the Republic of Macedonia, subject to this Tender Documentation.
The funds of the Contracting authority shall not be used for realizing payments to certain entities or for import of
goods, since such payments are forbidden with a Decision adopted by the UN Security Council and pursue to
Chapter 7 of the UN Charter.
1.10. Definitions
- “Procedure for awarding a public procurement contract”- is a procedure conducted by one or more
contracting authorities, whose goal is buying or acquiring goods, services or works.”
- “Open procedure”- is a procedure in which each economic operator is entitled to submit an offer.
- “Economic operator” shall mean every natural or legal entity or a group of such entities offering goods,
services or works on the market.
2 Link, “To register” in the part “Electronic operators” on the ESPP front page

- “Group of economic operators”- is each merge of economic operators in order to submit an offer jointly,
without being legally connected.
- “Economic operator” shall mean an economic operator which submitted a bid.
- “Bid” shall mean a proposal elaborated by the economic operator on the basis of the tender documentation
and shall represent a basis for public procurement contract award.
- “Tender documentation”- is a set of documents, information and conditions that constitute the basis for the
preparation, submission and evaluation of the bid
- “Evaluation of the bid” shall mean the assessment of submitted bids in the public procurement contract
award procedure.
- “Eligible bid” shall mean an bid submitted within the established deadline and for which it has been
established that it fulfills all the necessary requirements in the tender documentation and technical specifications
and is in compliance with all the criteria, conditions and eventual requests for proof of the capacity of economic
operators.
2. INSTRUCTIONS REGARDING THE LEGAL DEADLINES AND NECESSARY CONDITIONS FOR
PARTICIPATION IN THE CONTRACT AWARD PROCEDURE
2.1. DEADLINES
2.1.1. Deadline for submission of bids:
The deadline for submission of the bids is 26.05.2011 till 12 00 pm (local time).
The bids shall be submitted through ESPP available on the following web address: https://www.enabavki.gov.mk
The bid submitted after the expiration of the deadline for submission of the bids, shall not be accepted in ESPP,
i.e. it will be automatically rejected, and the contracting authority and the economic operator will be informed
about this. This offer will not be accepted in opening the bids.
2.1.2. Deadline, manner and conditions for payment:
The economic operator is consent with the following manner of payment:
The Contracting Authority shall realize the payment regarding the 15 new manufactured low-floor double
decker- buses intended for sightseeing in the year 2013 but not earlier than March.
The procurement shall be considered completed after signing the Protocol for delivery of all buses, the receipt of
the last invoice and submission of the guarantee for the guarantee period for the last bus delivery.
2.1.3 Place, deadline and manner of delivery of the subject of the public procurement contract:
The place of delivery of the subject contract of public procurement is CIP Skopje at a location that shall be
further on determined.
Economic operator is obliged, by the end of 2012, but not before July, to deliver all 15 new
manufactured low-floor, double decker- buses of open type intended for sightseeing.
Economic operator is obliged to provide dynamics for the delivery of the subject of public procurement that will
meet the minimum deadlines specified by the contracting authority.
The economic operator may give dynamic which is shorter than the established deadline by the contracting
authority.
Delivery will be conducted according to the temporal dynamics submitted in the offer.

For any delay in the above proposed dynamic, the economic operator agrees to pay penalties totaling 0.1% of
the value of non-delivered buses, for each day of delay.
Penalties will be calculated up to 30 days from the expiry date for delivery.
After the expiry of this period, the contracting authority shall activate the bank guarantee.
The economic operator is obliged with the shipment to submit evidence for the provided service center in the
country of the contracting authority and spare parts for servicing buses.
2.2. COMPULSORY GUARANTEE PERIOD
2.2.1 General guarantee (guarantee of quality functioning of power system, management system, braking,
cooling the engine, automatic transmission and changing gears, lighting and signaling, power supply with fuel,
for diagnostics, air conditioning) - at least 24 months
2.2.2 Guarantee for parts of the chassis and bodywork - at least 5 years
NOTE: The offer of an economic operator that shall not adhere to minimum requirements and conditions
stipulated in the tender documentation will be assessed as unacceptable and the economic operator will
not be invited to the electronic auction.
2.3. ELIGIBILITY
All economic operators are entitled to participate independently or as members of a group of economic
operators in the public procurement contract award procedure.
Economic operators may associate and create a group of economic operators in order to submit a joint
application for participation or a group bid without being legally bound.
After the selection of the best bid, the contracting authority may ask from the economic operators to associate in
a relevant legal form in order to execute the contract.
If, during the public procurement contract award procedure, the economic operator hires sub-contractors, in that
case the economic operator shall state the part of the contract which shall be delivered by sub-contractors in the
bid.
The economic operator shall be accountable to the Contracting Authority for execution of the public procurement
contract, regardless of the number of sub-contractors.
The economic operator may participate with only one bid within the same public procurement contract award
procedure.
All bids shall be rejected if the economic operator:
- Participates with more than one independent bid and/or as member of a group bid or
- Participates as sub-contractor in another independent and/or member of a group bid.
Economic operators may participate as sub-contractors in more than one bid.
2.4. CRITERIA FOR ESTABLISHMENT OF THE CAPACITY OF ECONOMIC OPERATORS
In order to participate in the contract award procedure, economic operators must comply with the following
criteria for establishment of their capacity:
2.4.1. Personal status
Criteria for establishment of the personal status of economic operators are:
- In the last 5 years, an effective court decision for participation in a criminal organization, act of
corruption, fraud or money laundering has not been stated against the economic operator
- The economic operator is not subject to bankruptcy procedure;
- The economic operator is not subject to liquidation procedure;
- The economic operator has paid all taxes, contributions and other public fees;

- The economic operator is not sentenced with a minor penalty for imposed ban on participation in public
announcement procedures, the award of contracts for public procurement and public private partnership
contracts;
- The economic operator is not sentenced with a minor penalty for imposed temporary or permanent
prohibition of certain activity and
- No sanction for misdemeanor with an effective court decision has been stated against the economic
operator, resulting in prohibition for performing professional activity or duty, i.e. temporary prohibition for
performing professional activity.
The economic operator shall provide correct data and shall submit the information required by the Contracting
Authority.
2.4.2. Ability to pursue professional activity
The criterion for establishment of the economic operator’s ability to pursue professional activity is:
- The economic operator should be registered as physical or legal entity for the performance of an
activity related to the subject of procurement or to belong to a relevant professional association in accordance
with the country in which it has been established.
2.4.3. Economic and financial status
Criteria for establishment of the economic and financial status of economic operators are:
- Balance Sheet of the economic operator in the last financial year
- Extract from the overall turnover of the company in the last financial year
2.4.4. Technical or professional capacity
Criteria for establishment of the technical or professional capacity of economic operators are:
- List of main deliveries of the economic operator made in the last three years, with values, dates, buyers,
by providing certificate for realized deliveries issued by the receiver or if such certificates cannot be
provided, for reasons outside the control of the economic operator, only a Statement of his own for the
realized deliveries
- Description of the technical equipment which the economic operator has at disposal for the delivery of
the service and measures for quality maintenance, and
- Elements of the contract which the economic operator intends to be realized by sub-contractors.
2.5. PROOF OF THE CAPACITY OF ECONOMIC OPERATORS
In order to prove their capacity, economic operators shall provide and submit along with the bid, the
following documents:
2.5.1. For personal status:
- Statement by the economic operator that in the last 5 years, an effective court decision for participation
in a criminal organization, act of corruption, fraud or money laundering has not been stated against it;
- Certificate that it is not subject to bankruptcy procedure issued by a competent authority in the country
where the economic operator has been registered;
- Certificate that it is not subject to liquidation procedure issued by a competent authority in the country
where the economic operator has been registered;
- Certificate for paid taxes, contributions and other public fees issued by a competent authority in the
country where the economic operator has been established;
- Certificate from the Register of penalties for criminal acts of legal persons that has not been imposed
with a minor penalty ban on participation in procedures for public announcement, the award of contracts
for public procurement and public private partnership contracts
- Certificate from the Register of penalties for criminal acts of legal persons that have been imposed with
minor penalty for temporary or permanent prohibition of activity

- Certificate that no sanction for misdemeanor with an effective court decision has been stated against
the economic operator, resulting in prohibition for performing professional activity or duty, i.e. temporary
prohibition for performing professional activity issued by a competent authority in the country where the
economic operator has been established.
The documents proving the personal status shall not be older than 6 (six) months, and shall be submitted as
originals or copies certified by the economic operator.
In case the Contracting Authority has doubts regarding the documents for establishment of the personal status
of the economic operator, it may ask for information directly from the competent authorities having issued the
documents for personal status.
In case the country in which the economic operator has been established does not issue the documents stated
in item 2.5.1 lines 2,3,4, 5, 6 and 7 the economic operator shall submit a Statement, certified by a competent
authority, claiming that it is not subject to bankruptcy or liquidation procedure, that it has paid all taxes,
contributions and other public fees towards the state, has not been imposed with minor penalty for prohibition in
participation in public announcement procedures, awarding of public procurement contracts and conclusion on
contracts for public-private partnership, has not been imposed minor penalty for temporary or permanent ban on
the activity and that it is not subject to a ban on performing professional activity or duty, and shall also submit
other relevant documentation issued by a competent authority in the country where the economic operator has
been established.
The contracting authority shall exclude from the further contract award procedure all economic operators under
bankruptcy or liquidation procedure, economic operators which have not settled all taxes, contributions or other
public fees, has not been imposed with minor penalty for prohibition in participation in public announcement
procedures, awarding of public procurement contracts and conclusion on contracts for public-private
partnership, has not been imposed minor penalty fortemporary or permanent ban on the activity are subject of a
ban on performing professional activity or duty, i.e. a temporary ban on performing professional activity.
The contracting authority shall exclude from the contract award procedure all economic operators providing
false information or not providing the requested information.
2.5.2. For proving the ability to pursue professional activity:
The economic operator shall submit a document for registered activity as proof that it has been registered as a
physical or legal entity for the performance of an activity related to the subject of procurement or that it belongs
to a relevant professional association in accordance with the country in which it has been established.
2.5.3. For proving the economic and financial status:
- Balance Sheets certified by competent authority, i.e. audited Balance Sheets or extracts from the
Balance Sheets, where publication of the Balance Sheet is required under the law of the country in
which the economic operator is established in the last financial year and
- Statements regarding the overall turnover of the company (information from the Income Statement
issued by a Competent Authority, i.e. audited Income Statement) for the last financial year
2.5.4. For proving the technical or professional capacity:
- List of main deliveries of the economic operator made in the last 3 (three) years, with values, dates,
buyers, by providing certificate for realized deliveries issued by the receiver or if such certificates cannot
be provided, for reasons outside the control of the economic operator, only a Statement of his own for
the realized deliveries
- Description of the technical equipment which the economic operator has at disposal for the delivery of
the service and measures for quality maintenance, and
- Elements of the contract which the economic operator intends to be realized by sub-contractors.

If the economic operator is not the producer of the subject of procurement, it is obliged to submit a document
that the manufacturer of the subject of procurement confirms is ready to follow the economic operator in all the
provisions of its offer in terms of quantity, quality and pace of delivery, and document that the economic operator
is authorized by the manufacturer for the sale of the subject of procurement.
2.5.5. Support by another entity
The technical and professional capacity of economic operators may be supported by another entity, regardless
of the legal relations between the economic operator and the entity.
If the economic operator proves its technical or professional capacity by calling upon the support of another
entity, in that case the economic operator shall prove this support by providing a valid proof that the
abovementioned entity shall make available the relevant technical and professional resources to the economic
operator. The entity providing financial support shall not be subject to an effective court decision for participation
in a criminal organization, act of corruption, fraud or money laundering.
In case economic operators submit a group bid, the economic and financial status, as well as the technical and
professional capacity shall be proven by taking into consideration the resources of all members of the group. If
the group of economic operators receives the support of a third entity/entities, the economic and financial status,
as well as technical and professional capacity shall be established and proven in accordance with Articles 151,
Paragraph 2 and 154 Paragraph 2 of the Law on Public Procurement.
3. MINIMAL CRITERIA FOR ESTABLISHMENT OF THE CAPACITY OF ECONOMIC OPERATORS
In order to participate in the procedure the economic operator shall have to comply with the following
minimal criteria for establishment of the capacity of economic operators:
3.1. Minimal criteria for establishment of the economic and financial status of economic operators:
- Positive financial report
3.2. Minimal criteria for establishment of the technical and professional capacity of economic operators:
- Original or copy of the contract certified by the economic operator and statement of the buyer for confirmation
of at least one realized purchase contract for same or similar goods (buses) in the last 3 years.
4. STANDARDS FOR QUALITY SYSTEMS
- In order to prove the established quality system, the economic operator with the bid (technical part) is required
to submit a document issued by a verified institution for possessing a valid certificate for the introduced quality
system - ISO 9001:2000.
- If the economic operator is not the producer of the subject of procurement, it is obliged to submit the document
for the implemented quality system - ISO 9001:2000 for the manufacturer.
5. CRITERIA FOR AWARDING THE PUBLIC PROCUREMENT CONTRACT
The criterion for public procurement contract award shall be:
Lowest price…………………….100 points.
The criterion for awarding of the public procurement contract is the lowest price. The economic operator that will
offer the lowest price during the electronic bidding, and the bid of which has been initially evaluated as
acceptable, shall be selected as carrier of the procurement. In the procedure which ends with the
implementation of the electronic bidding no scoring of the bids is done but only ranking of the economic
operators in accordance with the prices offered.

6. INSTRUCTIONS FOR ELABORATION AND SUBMISSION OF THE FINANCIAL BID
6.1. Price of the bid
Economic operators are required to offer to provide single and total price CIP Skopje for subject of public
procurement contract, according to point 1.2.
The price in the offer is expressed in Denars.
Customs duties in the offer submitted by a foreign entity are specifically expressed.
The price of the bid shall be stated in words and numbers.
The price will be fixed and will apply until the full implementation of the agreement.
The price should include all fees and discounts of the economic operator with the duties involved and to be
expressed without value added tax, which is expressed differently.
The economic operator necessarily presents the offered price in the ESPP via web form "Submit bid /
application for participation, panel “offer data " in the box for presenting the price.
The form of the electronic procurement system (ESPP) the price is expressed in numbers and in Denars.
The price to be filled in in the electronic form should be the total price of the subject of the public procurement
contract for which the bid is submitted (total bid price+ customs duty)
Value added tax in the bid submitted by a domestic entity is specifically expressed.
No alternative bids are allowed.
In cases with an unusually low price of the bid in relation to the estimated value of the buses, the contracting
authority shall act in accordance with Article 163 and Article 164 of the Law on Public Procurement.
6.2. Currency of the bid and manner of payment
The currency in the bid shall be expressed in Denars.
The calculation in Euros shall be done by using the average exchange rate of the National Bank of the Republic
of Macedonia on the day of the actual payment.
6.3. Guarantee for the bid
As part of the bid, the economic operator shall provide a Guarantee for the bid in the form of a bank guarantee
in the amount of 1% of the value of the bid*, issued by a first class bank with a good ranking and at least "B"
credit rating, irrevocable, unconditionally payable, upon first written request, nontransferable, indivisible and
issued for the benefit of the Contracting authority - User (Form No. 2).
The contracting authority may cash the guarantee in case the economic operator:
- Withdraws its bid before the expiry of the validity period;
- Does not accept the correction of arithmetic mistakes by the Committee;
- Does not sign the public procurement contract; or
- Does not provide a guarantee for quality performance/ realization of the contract.
The validity of the guarantee shall not be less than 14 days as of the day of expiry of the validity period of the
bid.
In exceptional cases, the contracting authority may ask from the economic operators an extension of the validity
period of the guarantee.

The guarantee shall be returned to economic operators which have not been selected as most advantageous
within its validity period.
The guarantee shall be returned to the selected best economic operator after the signature of the public
procurement contract and the submission of a guarantee for quality performance of the contract.
* Pursuant to Article 47 of the Law on Public Procurement, the guarantee of the offer in the form of bank
guarantee amounting to 1% of the total value of the offer, the economic operator must calculate within
the total price of the offer including all costs and discounts and customs duties, value added tax (VAT)
excluded.
The bank guarantee for participation in the procedure is submitted in original and It should be submitted
to the archives of the Ministry of Transport and Communications no later than the deadline established
as final for opening of the bids.
7. DEVELOPMENT AND SUBMISSION OF THE BIDS
7.1. Manner of elaboration of the bids
The bid must be prepared on the basis of the original tender documentation, in electronic form, except those
elements which, in accordance with the rules of the tender documentation, can be also submitted in paper
originals.
The economic operator shall use the electronic forms provided in this tender documentation. In the development
of these documents he must not deviate from the content of the forms provided in the tender documentation.
The bid shall be binding for the entire validity period established by the Contracting Authority.
7.2. Format and signing of the bids
The bid is submitted electronically through the ESPP and it should be electronically signed by using the digital
certificate by the responsible person of the economic operator or person authorized by him. If the bid is signed
by a person authorized by the responsible person, it is also necessary to provide an authorization for signing of
the bid, signed by the responsible person.
The bid is signed electronically by using the digital certificate which is issued by registered issuer of certificates
in the Ministry of Finance of the Republic of Macedonia (presently these are only KIBS and the Macedonian
Telecom Company).
A foreign economic operator can electronically sign the bid by using qualified digital certificate which is issued
by registered issuer of certificates in the European Union. In the case of use of qualified certificate issued by
third-country issuer, the certificate can be accepted as valid only one of the following three conditions are met:
‐ The issuer meets the requirements for qualified certificate prescribed by the Law on Data in Electronic
Format and Electronic Signature (“Official Gazette of the Republic of Macedonia” No.34/01, 6/02 and
98/08) and is voluntarily accredited in the European Union, or
‐ Locally registered issuer guarantees for the foreign certificate like he is the one who issued the specific
certificate, or
‐ There is bilateral or multilateral agreement signed between the Republic of Macedonia and other
country or international organization.

The Committee retains the right during the evaluation process, in the case of doubt in the validity of the
certificate used or in the issuer of such certificate, to ask for additional information or documents that will be
used to prove the validity of the certificate.
7.3. Submission of the bids
Bids may only be submitted by economic operators who obtained the tender documentation from the ESPP. The
Contracting Authority can also accept a bid by an economic operator who did not obtain the tender
documentation through the ESPP but it is not obliged to submit the eventual changes and amendments in the
tender documentation also to these economic operators.
The economic operator submits his bid electronically through the ESPP.
The bid submitted through the ESPP must be electronically signed by the economic operator by using digital
certificate issued by registered issuer of certificates in the Republic of Macedonia or reputed and recognized
international issuer.
Clarification:
The annex documentation (i.e. the documentation for proving the personal standing and capacity, capacity
ability to perform the professional activity, economic and financial capacity, technical capacity, minimum criteria,
team members` CV, catalogues, etc.) is provided in original or in scanned electronic format.
The economic operators are free to submit, in paper form, the required annex documentation before the final
deadline for electronic submission of the bids, if the required annex documentation is not available in electronic
format, by providing it in sealed inner envelope which reads the full name and address of the economic
operator. This sealed envelope is than put into larger, external envelope, and closed. This larger envelope
reads:
- the exact address of the Contracting Authority;
- includes the reference number of the Announcement for Awarding of Public Procurement Contract
and the date when the Announcement was published;
- In the upper left corner it reads the following warning: “Do Not Open!” in order to avoid the eventual
opening before the actual time and date of opening of the bid
7.4. Costs for submission of the bid
The economic operator shall bear all costs related to the preparation and submission of bids, and the
contracting authority shall not be responsible for such costs, regardless of the management and result of the
tender procedure.
Costs related to the preparation and submission of bids shall be born by the economic operator and shall not be
recognized.
The economic operator shall bear all risks related to the submission of bids, including Force Majeure.
7.5. Elements of the bid
The bid shall be composed of the following elements and in the following order:
- Documents for establishment of the personal, economic and financial status of economic operators,
capacity for performing professional activity and technical and professional capacity.
- Dynamic plan for delivery of the buses
- Form of bid (Form No. 1.)
- Form of guarantee of the bid (form no. 2)
- Form quality realization of the contract (Form No. 3.)
- Form of Guarantee for removal of deficiencies in the warranty period (Form No.4)
- Form for the acceptance statement whereby the economic operator accepts the conditions from the
announcement (Form no. 5)

- A statement that there is no valid court verdict on participation in criminal organization, corruption, fraud
or money laundering in the past 5 years (Form No. 6)
- General Information (Form No. 7)
- Statement for the provision of servicing of vehicles and spare parts in the guarantee period, and after
the guarantee period (Form number 8)
- List of confidential information (Form No. 9)
- Initialed contract model
7.6. Confidential information
Contracting authority shall protect the information which the economic operator has marked as confidential,
especially when it comes to business secrets or intellectual property rights, except in cases where the Law
obliges the contracting authority to submit this information to the competent authorities (in case of complaints
procedure, initiating an administrative dispute, etc.). For this purpose, the economic operator should make a list
of confidential information using the Form of a list of confidential information, which is integral part of this tender
documentation, and to submit it along with its bid.
If the economic operator does not submit the list of confidential information along with its bid, the contracting
authority will consider that the bid in question does not contain confidential information.
The price of the Bid is not considered confidential information in any case.
7.7. Clarification of the tender documentation
Economic operators may ask for clarification of the tender documentation by the Economic Operator only in
electronic format, through the ESPP, by using the “Questions and Answers” module, no later than 6 days before
the final deadline for submission of the bids.
The Contracting Authority shall provide the clarification through the ESPP, in the “Questions and Answers”
module, after which all economic operators who obtained the tender documentation will receive automatic
electronic notification that answer was provided to question and they will be able to read the clarification, without
disclosing the name of the economic operator who asked for the clarification.
7.8. Modifications of the tender documentation
The Contracting Authority may introduce modifications or supplements to the tender documentation, not later
than six days before the expiry of the deadline for submission of bids.
The Contracting Authority may extend the deadline for submission of bids in accordance with the modifications
and supplements to the tender documentation.
The Contracting Authority shall send all modifications or supplements to the tender documentation to all
economic operators having obtained the tender documentation, not later than six days before the expiry of the
deadline for submission of bids and free of charge.
In the case of extension of the final deadline, the Contracting Authority is obliged to sent electronic notification,
through the ESPP, to all economic operators who obtained the tender documentation till the moment when the
change was made, and publish the change in the ESPP.
7.9. Language of the bid
The bid, as well as the entire correspondence and documents related to the bid exchanged with the economic
operators, shall be written in Macedonian language and Cyrillic alphabet. Supporting documents and
standardized texts which are part of the bid may be submitted in a language different than Macedonian,
provided that they are accompanied by a correct translation into Macedonian language.
Foreign economic operators may submit the bid and complete documentation in English language with a
mandatory translation into Macedonian by a certified court translator.
The language of interpretation of the bid and other documents shall be Macedonian.

7.10. Validity period of the bid
The validity period of the bid shall be 90 days as of the day of public opening during which the bid and all its
elements shall be binding for the economic operator. Bids having a validity period shorter than the one
established in this item of the tender documentation shall be rejected as ineligible.
7.11. Single bid principle
One legal or natural entity may submit only one bid, regardless of whether it is submitted individually or as a
member of a group of economic operators. In the contrary, all bids in which the concerned legal or natural entity
appears shall be rejected.
7.12. Modification, replacement or withdrawal of the bids
The economic operator can change, alter or withdraw his bid before the expiry of the final deadline for
submission of the bids.
The economic operators can change, alter or withdraw their bids after the submission of the bid, under condition
that such changes, amendments or withdrawals were received by the Contracting Authority before the final
deadline for submission of the bids.
The changes, amendments and withdrawals of the bids are done through the ESPP in the “Submit a Bid”
module, by adding, deleting or withdrawing of the already submitted documents.
The bid can not be changed, altered or withdrawn after the deadline for submission of the bids has expired.
The withdrawal of the bid in the period between the final deadline for submission of the bids and expiry of the
validity period of the bid will result in collection of the guarantee of the bid.
8. OPENING AND EVALUATION OF THE BIDS
8.1. Opening of the bids
The opening of bids will be public and will be held on 26.05.2011 at 12:00 p.m. (local time) at the Ministry
of transport and communications, address: Crvena Skopska Opstina street No.4, Skopje, Republic of
Macedonia, within presence of authorized representatives of the bidders.
The bids submitted are opened in accordance with the Law on Public Procurements, as follows: one by one, by
reading the name of the economic operator whereas it is ascertained whether the bids were submitted in
accordance with item 7.3 of the tender documentation and whether the bids are electronically signed. Then the
bids are read in the same order as they were opened. Those economic operators that do not meet the
requirements from the tender documentation will be excluded from the further procedure i.e. they will not be
invited to the electronic bidding.
The condition to use the electronic bidding is only if minimum two acceptable bids were received in the
procedure.
The public procurement Committee will start the public opening of the bids even if only one bid has been
received. In that case no electronic bidding shall be used.
During the opening and evaluation of the initially submitted bids minutes are made in accordance with the
Regulation on the Procedure for Opening of the Bids and the Form for Making Minutes from the Opening
(Official Gazette of the Republic of Macedonia No.154/07), as well as Report from the Implemented Procedure.
Prior to the evaluation of bids, the Committee shall verify the completeness and validity of the documentation to
determine the capacity of the economic operator.
Unacceptable bids shall not be evaluated by the Committee.
Evaluation of bids will be made in accordance with the criteria specified in the tender documentation published
in the announcement for the award of public procurement contract.

8.2. Confidentiality of the evaluation process
At the evaluation process, the commission and the external professional are obliged to keep secret the content
of the bids and any other information submitted by the economic operators.
8.3. Clarifying of the offers
At the check of the completeness and the validity of the documentation for determining the capability of the
economic operator and in the process of evaluation of the bid, the commission can ask the economic operators
to clarify or supplement the documents, if these are not significant exceptions of the requested documentation.
The contracting authority shall not favor certain economic operator more than others by using the requested
clarifications or additional documents.
The request by the Contracting Authority for clarification and the actual response are in electronic format,
through the ESPP, “Clarification/ supplementing of the submitted documents” module.
Every clarification submitted by the economic operator regarding his bid, which is not feedback in reference to
the initial request submitted by the Contracting Authority, shall not be considered.
8.4. Changes in the bid
No changes in the bid, except the correction of the arithmetical mistakes, can not be requested, sought or
allowed by the Committee or by the economic operator.
9. AWARDING OF THE PUBLIC PROCUREMENT CONTRACT
9.1. Selection of the best bid
The Contracting Authority, after the electronic bidding has been implemented, as a final phase in the open
procedure, will award the contract to the economic operator who offered the lowest price during the negative
bidding.
If only one acceptable bid has been submitted in the first phase of the procedure i.e. no conditions for realization
of the electronic bidding are met, the Contracting Authority can award the public procurement contract to the
only economic operator who submitted acceptable bid.
In the case there is no negative bidding during the auction i.e. reduction of the initial price, the Contracting
Authority can award the public procurement contract to the economic operator who offered the lowest price in
the initial phase of the procedure.
9.2. Unusually low price
If the price in the bid is unusually low and to a large extent does not comply to the estimated value of the
procurement, the Contracting Authority will request from the economic operator explanation of the reasons for
such price in the bid. If the economic operator was unable to explain in electronic format, through the ESPP –
the “Clarification/ Supplementing of the filed documents” what the reasons for such price are within 7 days from
the day of submission of the request, or if the Committee does not accept his explanation, his bid will be
rejected.
9.3. Notification for selection or rejection
The Contracting Authority shall notify the candidates – economic operators regarding the decision for public
procurement contract award or the eventual cancellation of the contract award procedure.
After the expiry of the electronic bidding, there will automatic announcement in the public part of the ESPP (and
sent automatically to all economic operators) a notification about the economic operator who submitted the
minimum price during the negative bidding. The notification is for information purposes and does not yield any
legal effect. The outcome from the electronic bidding is the basis for adoption of the decision for selection of the
best bid.

Before the expiry period of the bid validity, and not later than 3 days from the day of adoption of the decision for
selection of the best bid, the selected economic operator will be notified in electronic format, through the ESPP,
that his bid was accepted. In the same time, all other economic operators will be also informed about the results
of the tender, about the decision which economic operator was the best economic operator and the reasons why
their bid was not selected.
9.4. Signing of the contract
The contracting authority shall conclude the public procurement contract with the economic operator whose bid
has been selected as most advantageous.
In case the economic operator does not succeed in finding all the necessary information that will influence the
realization of the agreement, it shall not be freed from any liability or risk.
It shall be considered that the economic operators have successfully examined the current conditions and
obtained the necessary information for fulfillment of all conditions required for delivery of the service.
Economic operators shall abide by the legal regulations governing the import, customs and conditions
for homologation.
The economic operator whose bid has been selected as most advantageous shall be provided with a Service
contract for signature. The economic operator shall sign and return the Service contract to the Contracting
Authority within 5 days.
If the selected best economic operator does not sign the contract within the period specified in Item 9.4 point 5
of the tender documentation, the contracting authority reserves the right to believe that the selected best
economic operator waives the signing of the contract and to activate the guarantee of the bid.
9.5. Guarantee for realization of the contract
The economic operator is obliged, if his bid has been selected as most advantageous bid, to provide a
guarantee for the bid in the form of a bank guarantee issued by a first class bank with a good ranking and at
least "B" credit rating, irrevocable, unconditionally payable, upon first written request, untransferable, indivisible
and issued for the benefit of the Contracting authority, for quality realization of the contract in the amount of 5 %
of the value of the public procurement contract and to submit to the Contracting Authority within a period of 5
days from the date of signing the Contract for sale of buses. (Form No.3)
The guarantee for quality performance of the contract shall be submitted with the contract in original.
The validity period of the guarantee for quality performance of the contract shall be until the full realization of the
contract.
The guarantee for quality performance of the contract shall be returned to the contractor within 14 days as of the
day of full realization of the contract.
In case the deadline for realization of the contract has been extended or its value has been increased, the
contractor shall respectively extend the validity and value of the guarantee.
9.6. Advance payment and guarantee for advance payment
Advance payment is not foreseen.
9.7 Guarantee for removal of deficiencies in the warranty period
The economic operator is obliged to name a guarantee to eliminate deficiencies in the guarantee period, within
5 days from the date of the full delivery of all buses, and before the expiry of the Guarantee of quality realization
of the Contract, to hand over to the contracting authority a bank guarantee (original), from first class bank with a
good classification with a minimum "B" credit rating, irrevocable, unconditional chargeable on first written call,
nontransferable, indivisible and issued in favor of the Contracting authority for removal of deficiencies in the
guarantee period in amount of the 5% of the total value of bid, subject to the procurement, of the validity period
until the final expiry of the general guarantee referred to in bid (Form no. 4).

10. INSTRUCTION FOR LEGAL PROTECTION
10.1 Every economic operator having a legal interest in obtaining the public procurement contract and which
suffered or may suffer damages from potential breach of the provisions from the Law on Public Procurement,
may ask for legal protection against the decisions, activities or failure to act by the contracting authority in the
public procurement contract award procedure, in accordance with the Law on Public Procurement.
10.2 Appeal is filed within eight days from the day of:
- Publishing of the Announcement for awarding of public procurement contract regarding the data,
actions or omissions to undertake actions in reference to the Announcement,
- The receiving of the decision for selection of the best bid or decision for cancellation of the
procedure, or
- Leads for illegal actions during the procedure for awarding of the public procurement contract, no
later than one year from the day of finalization of the implemented procedure.
10.3 The economic operators who missed the chance to file an appeal in reference to the provisions from item
10.2, does not have a right to appeal in the later phase of the procedure for the same legal grounds.
10.4 The appeal should include the following elements:
- Information about the filer of the appeal (name, surname, name of the economic operator,
residential address and registered address),
- Information about the proxy or authorized representative,
- Name and registered address of the Contracting Authority,
- Number and date of the procedure for awarding of the public procurement contract and information
about the Announcement for awarding of the public procurement contract,
- Number and date of the decision for selection of the best bid, cancellation of the procedure or any
other decision made by the Contracting Authority,
- information about the actions or omissions to undertake acts by the Contracting Authority,
- The appeal request and/ or request for compensation of the procedure costs, and
10.5 The filer of the appeal is also obliged to enclose proof of payment of the procedure fee.
10.6 The filer of the appeal who does not have registered address in the Republic of Macedonia is obliged to
designate a representative who will receive all the correspondence.
10.7 The appeal is submitted to the State Committee. The appeal is filed in person or by registered mail
simultaneously to the Contracting Authority and to the State Committee. The day of filing of the appeal through
registered mail is considered the day for filing. In the case of delivery in person, the Contracting Authority is
obliged to issue receipt confirmation to the filer.
10.8 For the procedure to the State Committee, the filer of the appeal, beside the administrative fee, also pays a
procedural fee depending on the amount of the bid, as follows:
- Up to 20.000 euros, in Denars equivalent, a fee of 100 euros, in Denars equivalent,
- From 20.000 to 100.000 euros, in Denars equivalent, a fee of 200 euros, in Denars equivalent,
- From 100.000 to 200.000 euros, in Denars equivalent, a fee of 300 euros, in Denars equivalent, or
- Over 200.000 euros, in Denars equivalent, a fee of 400 euros, in Denars equivalent.
10.9 In the case there is no bid, the amount of the procedural fee is calculated on the basis of the estimated
value of the public procurement contract, whereas the State Committee notifies the filer of the appeal about the
amount of the fee and the deadline within which it should provide proof for its payment.
10.10 The procedural fee is considered as revenue in the Budget of the Republic of Macedonia.

11. CANCELATION PROCEDURE
Contracting authority can cancel the procedure for awarding public procurement contract if:
- The number of candidates is less than the minimum number foreseen for the procedures for awarding public
procurement contract under this law,
- There was not even one submitted offer or any reasonable offer at all
- Acceptable bids are submitted which can not be compared because of different approaches to technical and
financial bids,
- unforeseen changes Incurred in the budget of the contracting authority
- Economic operators offered prices and conditions for the execution of public procurement contract that is less
favorable than the actual market prices
- Estimated that the tender documentation contains huge errors or deficiencies,
- Due to unforeseen and objective circumstances the needs of the contracting authority have changed or
- Contracting authority cannot select the best bid because of major violations of the Law in accordance with
Article 210 of this Law
12. INFORMATION ABOUT THE COMPETENT AUTHORITIES FROM WHICH THE ECONOMIC
OPERATORS CAN OBTAIN DATA ON THE CURRENT REGULATION IN THE AREA OF TAXES AND
OTHER PUBLIC TAXES, WORKING RELATIONS AND SAFETY AT WORK
The interested economic operators can obtain data about the regulations in the area of:
- Taxes and other public duties may receive from the Ministry of Finance at the following address:
www.finance.gov.mk phone: + +389 (0) 2 3117288, fax: + +389 (0) 2 3117280;
- Working relations and safety at work can be obtained from the Ministry of Labor and Social Policy on the
following address: www.mtsp.gov.mk phone: + +389 (0) 2 3117288, fax: + +389 (0) 2 3117242;
13. INFORMATION ABOUT THE COMPULSORY PROVISIONS FROM THE PUBLIC PROCUREMENT
CONTRACT
The Contract template is provided in Part III of the tender documentation.
(The aim of the tender documentation is to provide the economic operators with the requirements, conditions,
criteria and other necessary information regarding the manner of implementation of the public procurement
contract award procedure and does not intend to replace the provisions of the Law on Public Procurement).
If the contracting authority in the future hands over the subject of procurement to a third party, the
selected economic operator by signing a purchase Contract is considered consensual, all rights and
obligations that the contracting authority has acquired, except the payment of the subject of
procurement, be transferred to third person.

PART II. TECHNICAL SPECIFICATIONS

II.TECHNICAL SPECIFICATIONS
PART B2
TECHNICAL SPECIFICATION – LIST OF REQUIREMENTS
Supply of 15 panoramic double-decker buses (without roof on the second deck) with maximum length of 12 meters, two double doors and
an engine that responds to the eco – standards, at least EURO 4
Approval and alignment to the laws and recommendations
THE BUSES MUST BE APPROVED IN THE REPUBLIC OF MACEDONIA ACCORDING TO THE TECHNICAL REQUIREMENTS THAT ARE IN FORCE ON THE DAY
WHEN THE PUBLIC APPEAL FOR ASSIGNING A CONTRACT FOR PUBLIC SUPPLY WAS PUBLISHED
Dangerous materials
All the materials used for manufacturing of the mini-bus must not impose danger to the health of the passengers and the people engaged for their steering and handling,
repairs and maintenance of the mini-bus. Those are the isolation material, colours, gaskets, fluids or friction materials. The materials that impose danger to the health or
environment should be used at very low level, especially if the release of such materials is a problem (depositing – recycling). The materials that contain asbestos are not
allowed. A list of dangerous materials that are recommended should be delivered, giving the following details: name of the material, supplier, in which places in the
minibus it is integrated, the type of included danger to the health and the quantity of each material.
The list will be given for approval to the contracting body – the orderer together with the proposed design. Where plastic is used it should be given advantage to PE
(polyethylene) in comparison to PVC.

DETAILED TECHNICAL DESCRIPTION OF THE PARAMETERS FOR A PANORAMIC DOUBLE DECKER
Explanation: 1. the requirements that have a number in the first column (are numerated) should obligatory be in
conformity (the response should be YES). The non-conformity will cause elimination of the economic
operator
1. the requirements that do not have a number in the first column (grey – not numerated), are informational
and the non-conformity does not cause elimination of the economic operator
I. DIMENSIONS AND WEIGHTS
No.
DESCRIPTION AND DETAILS
1 Length (external) from 10.500 to 12.000 mm
2 Width (external) max 2.550 mm (excluding the external mirrors)
3 Height max 4.200 mm
4 Doors 2 double doors
5 Minimum height in the isle on the lower deck 1.900 mm
6 Engine capacity min. 210 kW ( EURO4)
7 Seating capacity (without the driver) min. 63
8 Number of axles 2 axles
9 Maximum allowed weight of the vehicle 18 000 kg (maximum burden)
10 Color of body red RAL 3002
11 Approval of the buses in the Republic of Macedonia before the first delivery of the same
II. ENGINE
No.
DESCRIPTION AND DETAILS
1 emission of exhaustion gases at least EURO 4
2 sound and thermal isolation of the engine
3 power of the engine min. 105 kW
4 vertical four-tact diesel engine
type of engine (to be stated)
volume of the engine (to be stated)
in conformity
YES/NO
in conformity
YES/NO
tech. feature
(brand)
tech. feature
(brand)

III. ENGINE COOLING
No.
1 cooling with fluid that prevents freezing at -40 о С
DESCRIPTION AND DETAILS
2 cooling system – thermostatic with expansion container and indicator of the level of fluids
the pipes in the cooling system must be manufactured of material that is erosion-proof (copper, brass,
3
plastics...)
easy and immediate access to the cooling fluid expansion tank
IV. VACUUM SYSTEM
No.
DESCRIPTION AND DETAILS
dry type of filter with vacuum indicator and pre-expurgator
V. FUEL SYSTEM
No.
DESCRIPTION AND DETAILS
1 the gas tank and the fuel installation manufactured of material that is erosion proof
2 capacity of the gas tank at least 270 liters with installed separation filter
3 an entry for fast dismantling of the fuel tank
VI. ENGINE OILING SYSTEM
No.
VII. GEAR
No.
DESCRIPTION AND DETAILS
easy and immediate access to the meter and the oil pouring neck in the engine
DESCRIPTION AND DETAILS
1 automatic gear with an integrated retarder with at least for speeds for forward and one rear gear
2 speed limit of 85 km/h
in conformity
YES/NO
in conformity
YES/NO
in conformity
YES/NO
in conformity
YES/NO
in conformity
YES/NO
tech. feature
(brand)
tech. feature
(brand)
tech. feature
(brand)
tech. feature
(brand)
tech. feature
(brand)

VIII. FRONT AXLE
No.
front axle (type and mark to be stated)
IX. REAR AXLE
No.
X. RECLINING
No.
rear axle (type and mark to be stated)
DESCRIPTION AND DETAILS
DESCRIPTION AND DETAILS
DESCRIPTION AND DETAILS
1 air reclining with rubber balloons and valves for height control
continuous driving height independent of the burden
XI. STEERING SYSTEM
No.
DESCRIPTION AND DETAILS
1 hydraulic steering system – steering wheel on the left side of the vehicle
2 adaptable post of the steering wheel
XII. BRAKING SYSTEM
No.
DESCRIPTION AND DETAILS
1 pneumatic braking system
non-asbestos brake plates, automatic setting of the amortization of the plates, indicator of the
2
amortization of the plates
parking brake: acts aided with the springs on the engine axle, it is activated with the handgrip on the left
3
side console
4 disk brakes on the two axles
in conformity
YES/NO
in conformity
YES/NO
in conformity
YES/NO
in conformity
YES/NO
in conformity
YES/NO
tech. feature
(brand)
tech. feature
(brand)
tech. feature
(brand)
tech. feature
(brand)
tech. feature
(brand)

XIII. WHEELS AND TIRES
No.
DESCRIPTION AND DETAILS
1 steel wheels size 22,5 х 8,25, tires tubeless 275/70 Р 22.5 “
tires for city transport with enforced sides, with endings for valves of the inner tire
XIV. PNEUMATIC SYSTEM
No.
DESCRIPTION AND DETAILS
1 air compressor with central grease, wet cold, mechanically driven
2 the reservoirs for compressed air should be of material that is erosion proof with drainage valve
3 pneumatic pipes of material that is entirely erosion proof
4 air drier with an automatic separator of the condensate
5 hidden switch for opening of the front door
in conformity
YES/NO
in conformity
YES/NO
tech. feature
(brand)
tech. feature
(brand)
XV. OILING SYSTEM OF THE BUS
No.
DESCRIPTION AND DETAILS
in conformity
YES/NO
tech. feature
(brand)
1 central oiling system
XVI. ELECTRIC SYSTEM
No.
DESCRIPTION AND DETAILS
1 automatic fuses, relays and main control unit
2 starter with the minimum power of 4,5 kW/24V
3 alternator/s with minimum power of 81V/110A
4 2 (two) accumulators of 12 V, minimum 200 Ah, placed on sliding box erosion protected
5 switcher for start / stop in the engine space
switcher of the accumulator circle according to ECE R 107.02
in conformity
YES/NO
tech. feature
(brand)

XVII. LIGHTS AND LAMPS
No.
1 front fog-lamps
2 illumination of the engine space
DESCRIPTION AND DETAILS
turning on position lights when starting the engine and automatic turning off when stopping the engine
XVIII. CARRIAGE, BODY AND COLOURING
No.
DESCRIPTION AND DETAILS
1 protection of the chassis and the body against erosion at least 5 years
2 assembly plugs for pulling forward and backward with one pulling hook
3 four lifting points beneath the chassis (2 front and 2 rear)
4 external painting in red color RAL 3002, resistant to brush-washing and erosion-proof at least 2 years
XIX. GLAZING AND MIRRORS
No.
DESCRIPTION AND DETAILS
1 all the windows (on the lower deck) should be glued to the body
2 front windbreaks (lower and upper deck) – double of laminated safety glass
side windows on the left and right side of the lower deck with a possibility for partial opening – sliding or
3
with hinges (1/3 of the window should be opened)
4 external, two hung and easily removable mirrors with heaters
5 no side windows on the upper deck
in conformity
YES/NO
in conformity
YES/NO
in conformity
YES/NO
tech. feature
(brand)
tech. feature
(brand)
tech. feature
(brand)
XX. ENTERIER AND FLOORING
No.
DESCRIPTION AND DETAILS
1 the ceiling and the sides on the first and second floor should be isolated of noise and heat
the hand-holders should be protected with overlays; the borders should be with profiles in intense yellow
2
color
3 space for a wheel chair opposite the second door and equipment for its attachment
4 the floor manufactured of waterproof wooden overlays
in conformity
YES/NO
tech. feature
(brand)

thermal and sound isolation on the floor; on the rear end, between the engine and the transport space
5
there should be a sound protection
6 radio installation, radio appliance, CD MP3 player, at least 6 (six) speakers on the lower deck
the edges on the floor of aluminium in intense yellow colour; the signs in the vehicle should be written
7
into Macedonian
the ceiling overlay and the side overlays should be of a material that requires easy maintenance
the side and ceiling overlays should be aligned to the colour and design of the overlays on the seats
the height of the floor should not go beyond 350 mm, without stairs in the standing area
the colour of the floor and ceiling overlays will be additionally defined
XXI. PASSENGERS' SEATS
No.
DESCRIPTION AND DETAILS
1 the shells manufactured of hard plastics, ergonomically designed
2 low padded bottoms and stanchions
3 the chairs on the upper deck must have safety belts with a retractor on two points
the shells and the low padded bottoms and stanchions should be solar proof in view of the color
4
consistence
5 Ashtrays in front of every seat on the upper deck
6 Umbrellas – parasols positioned in front of every seat on the upper deck
in conformity
YES/NO
tech. feature
(brand)
XXII.INTERNAL MOVEMENT OF PASSENGERS
No.
1
DESCRIPTION AND DETAILS
Cameras on the lower and upper deck for monitoring of the passengers' condition with a recorder that
has capacity of at least 24 effective hours (automatic overlapping after the use of the memory)
Counter of passengers on the upper deck above the two stairs, with indicator of free seats
Two stairs for connection with the upper deck positioned in accordance with the position of the doors
in conformity
YES/NO
tech. feature
(brand)

XXIII. INTERNAL LIGHTING
No.
XXIV. DOORS
No.
DESCRIPTION AND DETAILS
two-level neon (fluorescent) lighting attached in 2(two) rows
DESCRIPTION AND DETAILS
1 two (2) double doors positioned on right side of bus with minimum width of 1200 mm
2 pneumatic opening towards inside
3 side boards on the door stairs
4 hand-holders on all the door wings, at least two on every wing
5 all the doors on the minibus and the door in the engine space should have possibility for locking
6 sound and signal system for door opening/closing
automatically operated ramp for entry and exit of a wheel chair or a baby wheel chair according to ECE
7
P107.02 on the second door
firm and safe closing and opening for max 3 seconds for each activity
type of doors (to be stated)
in conformity
YES/NO
in conformity
YES/NO
tech. feature
(brand)
tech. feature
(brand)
XXV. DRIVER'S SEATING AND WORKING AREA
No.
DESCRIPTION AND DETAILS
1 driver's seat placed in a partially closed driver's cabin with a door
2 the cabin in height of the roof manufactured of reinforced plastics in the rear and side part
3 the cabin should be provided with a curtain for sun protection, one in front and one on the left side
4 air reclining of the driver's seat with a safety belt on tri points and a head-back
5 sliding window on the left side of the driver
6 driver's seat ergonomically performed and with possibility to be set in height and longitude
in conformity
YES/NO
tech. feature
(brand)

XXVI. PANEL
No.
DESCRIPTION AND DETAILS
1 digital tachograph for city driving – one day/two drivers (max. 125 km/h)
2 Electronic RPM metar
3 two pressure meters for front and rear braking circle
4 pressure meters for the engine oil
5 temperature meter for the cooling fluid
6 sound signal for high temperature of the cooling fluid
7 blinking warning system
8 system of wipers, two speeds and simultaneous
9 light indicator for the fall of the pressures in the engine oil
10 light indicators for open/closed door
11 signal system for fire in the engine space
12 washing system for the windbreak on electric engine
13 closet for the driver and equipment closet with possibility for locking
14 plug-in for 24B in the driver's cabin
15 clock
in conformity
YES/NO
tech. feature
(brand)
XXVII. HEATING AND VENTIALTION
No.
DESCRIPTION AND DETAILS
1 efficient ventilation on the lower deck and the driver's space
2 the driver's space and the passenger's space should be aerated separately
3 efficient heating of the driver
in conformity
YES/NO
tech. feature
(brand)
XXVIII. GPS
No.
1
DESCRIPTION AND DETAILS
preparation of the electric installation for inserting GPS appliance for monitoring of the vehicle and
automatic announcement of the stations
in conformity
YES/NO
tech. feature
(brand)

XXIX. TICKET CHECK SYSTEM
No.
DESCRIPTION AND DETAILS
1 preparation of electric installation for inserting of the appliance and Smart ticketing equipment
XXX. PASSENGERS' INFORMATION SYSTEM
No.
DESCRIPTION AND DETAILS
1 installation with a microphone and equipment for passengers' information
outlets for speakers on the side walls in the passengers' spaces for a two-channeled system, left and
2
right next to each row of seats on the upper and lower deck and speakers for each seat
XXXI.PROTECTION EQUIPMENT ON THE UPPER DECK
No.
1
DESCRIPTION AND DETAILS
cover for sun/rain protection on the upper deck with electricity driven system for fast and simple setting
and collection
XXXII. SAFETY EQUIPMENT
No.
DESCRIPTION AND DETAILS
1 fire – extinguishers – 2 pieces (1x3 and 1x6), easily accessible for the driver and well marked
2 all the marks – tables in the driver's cabin must be into Macedonian language
3 the contents and the arrangement of the tables are defined when signing the contract
4 the emergency exits are marked and equipped with hammers
in conformity
YES/NO
in conformity
YES/NO
in conformity
YES/NO
in conformity
YES/NO
tech. feature
(brand)
tech. feature
(brand)
tech. feature
(brand)
tech. feature
(brand)
XXXIII. GUARANTEE
No.
DESCRIPTION AND DETAILS
1 total guarantee period of the minibus, at least 24 months
guarantee period of the aggregates (engine, gear, differential, wheel reducer, front axle, rear axle and the
2
steering box) at least 24 months
3 guarantee period for anti-erosion protection at least 5 years
4 period for supply with spare parts, at least 15 years
in conformity
YES/NO
tech. feature
(brand)

ANNEX B2-1
DOCUMENTATION AND SOFTWARE: IT IS DELIVERED WITH THE FIRST DELIVERY OF THE BUSES
technical documentation for repair, maintenance of the vehicle and the aggregates, translated into Macedonian (6 sets for the whole serial of
1
minibuses)
2 specification of the documents that will be delivered for each bus
3 manual for the drivers translated into Macedonian (1 set per bus)
4 catalogue of spare parts or program system for orders (x2)
5 catalogue of spare parts and technical documentation for the engine (x3)
6 catalogue of spare parts and technical documentation for the gear and the retarder (x3)
7 catalogue of spare parts and technical documentation for the axles (x3)
8 catalogue of spare parts and technical documentation for the air-conditioning (х3)
9 scheme of electric installation (х4)
10 scheme of air installation (х3)
11 scheme of heating and airing
12 directions and schemes for the necessary work for fuel use (x2)
13 leaflet material with presentation of the minibus and photographs of the interior and the exterior
The documentation is a comprising part of the buses.

ANNEX B2-2
LISTS OF SPARE PARTS: IT IS DELIVERED WITH THE FIRST DELIVERY OF THE BUSES
The economic operator will give a list with the spare parts and operating supplies for the foreseen regular maintenance of the
buses that responds to the requirements for normal use of spare parts, enough for two years of normal use.
For each part, its name, type, referent number at the manufacturer, the necessary quantity, the unit price and the overall
value should be stated.
List of parts and appliances prone to damages and accidents
No. Name of the part/appliance Quantity Unit price
1 front windbreak on the upper and lower floor
2 corner front windows (if applied)
3 set of mirrors
4 glasses for the entry doors
5 windows next to the driver
6 all the components of the front bumper
7 all the components of the rear bumper
8 front lights
9 single entry door
10 rear half-door (engine-barrier)
11 air-filter
12 fuel-filter
13 engine oil filter
14 filters for other systems
15 ABS sensors (if any)
16 overlay on the brakes (set)
17 measuring engine oil bar
18 fuses (set)
19 rear signalling (stop lamps, indicator of direction)
20 wiper's set
21 side glasses in all dimensions

The prices and the values referred to in annex B2-2 WILL NOT be added in the price of the offer and
will not be used when assessing; they will only serve as necessary information of the Contracting party –
the Orderer

ANNEX B2-3
INSPECTION OF THE VEHICLES:
THE BUYER CAN, WITH PREVIOUS NOTICE, PERFORM INSPECTION OF THE VEHICLES AT ANY STAGE OF THEIR
PREPARATION AND MANUFACTURING

PART III. CONTRACT TEMPLATE

PART III. CONTRACT TEMPLATE
CONTRACT
FOR PURCHASE AND SALES OF NEW MANUFACTURED BUSES
Signed in Skopje, pursuant to the Decision for Awarding of Contract No.____/__, ___/__, in accordance with the
Public Procurement for Awarding of Public Procurement Contract No. 23/2011, between:
1. Ministry of Transport and Communications, Crvena Skopska Opshtina No.4, represented by the
Minister, Mr. Mile Janakieski (hereinafter: the Buyer) from one side
2.. ____________________________________________________, represented by ___________________________,
(hereinafter: The Seller)
I. SUBJECT OF THE CONTRACT
Article 1
Subject of the Contract is management of the relations between the Buyer and the Seller in regards with the
purchase of 15 new manufactured low-floor double decker- buses of open type intended for sightseeing.
(hereinafter: Buses).
II. PRICE
Article 2
The total price of the Buses CIP Skopje is _______________________ (with words):
___________________________________________ Denars (VAT excluded) or ___________ Denars (VAT
included), (i.e. the single price is _________________ Denars, pursue to the Seller’s bid, which is constitute
part of the Contract) .
The price is fixed for the whole period of validity of the Contract.
The Buyer shall pay the customs duties and the VAT at the import of the double-decker, low-floor buses of open
type, intended for sightseeing.
Should there be a change of course of the Denar against the Euro of more or less than 2%, calculated
in terms of average exchange rate of NBRM on the date of conclusion of the Contract, the price expressed in
Euro will increase or decrease by the percentage of the change that is over 2% regarding the remaining part of
the unpaid amount of the contract price.
III. MANNER OF PAYMENT
Article 3
The payment shall be realized as follows: (Pursue to item 2.1.2. Manner of payment of the Tender
Documentation).
The procurement shall be considered completed after signing the Protocol for delivery of all minibuses,
the receipt of the last invoice and submission of the guarantee for the guarantee period for the last minibus
delivery.
The payment of the amount from the paragraph 1 of this Article will be done on the Seller account No.
_____ in ___________ Bank (please name both the bank and the account).

IV.
SELLER OBLIGATIONS
Article 4
The Seller will sell to the Buyer 15 new manufactured low-floor double decker- buses of open type intended for
sightseeing, (brand ____and type___) in accordance with the bid, which is integral part of this Contract.
Article 5
The Seller is obliged to provide the Buyer with the Technical documentation about the buses for
everything that is included in the description as Annex B2 as integral part of the bid.
The Seller obliges that he will provide for the Buses in this Contract a warranty service booklet that
will fully comply to the Technical Specifications, Part B2 – Detailed technical description of the parameters,
from the tender documentation of the bid. This warranty-service booklet is a document which includes the
compulsory instructions and procedures to be followed when servicing the buses during the warranty period
and in the post-warranty period.
The warranty period starts to be valid the following day after the signing of the Minutes for Handing Over
of a bus.
These Minutes will particularly include: the date and hour of handing over, the location, the engine and
chassis numbers and other necessary data which the parties deem should be included.
For the duration of the warranty period, the Seller is obliged, on his account and within the deadlines set
in this Contract, to remove the eventual problems/defects of the buses.
Article 6
The Seller is obliged that, during the validity of the warranty period, will remove the defects that will occur
in the systems for steering, brakes, engine cooling, transmission systems and automatic shifting of the
gears, lights and signalization, fuel supply, diagnostics, air conditioning – all on his account, within five
business days, counted from the day when he received a written request, if the defect was not caused
due to incorrect use and steering of the buses by the Buyer.
In the case of disagreement on the guilt for occurrence of the defect, the contracting persons will authorize an
expert person who will ascertain the guilt for the occurrence of the defect within 24 hours.
Article 7
The Seller is obliged that for every day being late, counted from the expiry of the deadline from Article 6 of this
Contract, will pay to the Buyer penalties in the amount of 300 euros (or equivalent in Denars) per day for each
bus that is not functioning.
Article 8
The contracting parties agree that the Seller will provide a proposal checklist of most commonly used
spare parts, with prices, all in accordance with Annex B2-2 of the Tender documentation.
Article 9
The Seller is obliged to deliver the Documentation and the Spare Parts List to the Buyer– all in accordance
with Annexes B2-1, B2-2 with the first shipment of buses, in accordance with the dynamics set in Article 11 of
the Contract.
Article 10
The Seller is obliged that with the first delivery of the buses he will provide a service center in the
country of the Contracting Authority and spare parts for servicing of the buses within the warranty
period, and after the warranty period has expired.
If the Bidder does not act in accordance with Paragraph 1 of this Article, the Buyer will activate the guarantee
for quality delivery of the Contract.

V. DYNAMICS OF DELIVERY
Article 11
The Seller is obliged to deliver all 15 new manufactured low-floor double decker- buses of open type intended for
sightseeing by the end of the year 2012, but not before July.
The Seller is obliged to follow the dynamics in the delivery of the buses, as it is stated in the bid, as
follows:______
For each delay of this dynamics, the remaining number of non-delivered buses shall be subject to penalties in
amount of 0,1% of the value of the non-delivered buses, for each day of delay.
The penalties should be counted 30 days after the expiry of the deadline for delivery, at latest.
After the expiry of this deadline, the Buyer shall activate the bank guarantee.
Article 12
The foreseen deadlines can be extended in the following cases:
- If the delay in the delivery was caused by the Buyer
- Because of Force Majeure (disasters, accidents, blockades, strikes, t.e. circumstances whose appearance
cannot be prevented, removed or avoided by the Contracted Parties)
VI. OBLIGATIONS OF THE BUYER
Article 13
The Buyer is obliged that, during exploitation of the Buses in relation to servicing within the warranty period, he
will fully comply to the instructions provided in the warranty-service booklet, with a due care of a good trader.
The servicing will be performed solely in the service center of the Seller.
VII. RECEIVING OF THE BUSES
Article 14
The Seller obliges to hand over the Buses to the Buyer in accordance with the deadlines and dynamics set in
Article 11 from the Contract, CIP location in Skopje which will be additionally determined, which would be
referred to as quantitative acceptance of the Buses. Handover Minutes will be signed for each and every bus,
including Protocol for Handing Over of the Buses which is signed after all Buses were delivered.
Article 15
The Contracting parties agree to consider the signing of the Protocol for handing Over of the Buses
and obtaining of warranty for remedy of the defects within the warranty period as a fact which will
mean final realization of the obligation to deliver and hand over all the buses.
Article 16
The contracting parties agree that the risk from eventual mechanical damages of the Buses due to collision,
vandalism, theft or similar will transfer to the Buyer after the Buses where handed over.

Article 17
The Buses must fully comply to the requirements set in the Rulebook for Release on Market and Putting Into
Use of Motor Vehicles, Coupled Vehicles, Equipment and Parts that could be integrated and / or used on them
(Official Gazette of the Republic of Macedonia No. 134/2006; No.9/2007; No.156/2007 and 42/2008).
The Seller is obliged to provide proof that the Buses comply to the conditions for standard homologation in
accordance with the Regulation from Paragraph 1 of this Article and submit these to the Buyer 10 (ten) days
before the actual first delivery of the Buses that are subject to this Contract.
Article 18
In case the Seller does not act in accordance with Article 17 of this Contract and the Buyer does not provide
evidence that buses subject to this Agreement are eligible for typical Homologation pursue to the Rulebook on
Regulations for the placing on the market and putting into operation of motor vehicles, trailers, and equipment
(parts that can be embedded and / or to use them (Official Gazette of RM No. 134/2006, no. 9/2007, no.
156/2007 and 42/2008) the contracting parties agree that the Contract shall be considered terminated and the
Seller shall compensate for damage that the Buyer suffered due to non-fulfilment of the contract.
Article 19
The Seller agrees that authorized representatives of the Buyer can perform inspection of the buses, or their
individual components in the process of production and/ or mounting, at their cost. In case that the inspection by
the authorized representatives has identified any non-compliance with the technical specification from tender
documentation of the bid of the Seller, the Buyer will explain immediately to the Seller, in writing, within three
days about what was identified. The Seller is obliged, within three days after he received such notification, to
inform the Buyer about the measures he undertook the remedy the identified gaps or omissions.
The compulsory inspection phases are set in the Annex B2-3 in Technical Specifications.
The parties agree that the possible repeated inspection by the Buyer, regarding the previously identified
gaps or omissions, will be performed at the cost of the Seller.
Article 20
The contracting parties have agreed that a systematic error is every error that happens on three or more
buses on the same spot (part of joint) in the warranty period for the part or joint on which the defect has
occurred.
Article 21
In a case of systematic error from Article 20 of this Contract, the Seller is obliged, on his account, to replace
that part or the entire device with a brand new device on all buses. For such new devices the warranty will
start to count, in full scope, from the moment of replacement.
In the cases of Paragraph 1 of this Article, the Seller is obliged to remedy the systematic defect on all buses
within 30 days, counted from the day he received a written request, if the authorized persons of the contracting
parties have ascertained that such defect has not occurred due to the Buyer’s fault.
VIII. GUARANTEE PERIOD
Article 22
The Seller gives ________ (24) months of general guarantee of the delivered buses, which includes a
guarantee of quality functioning of power system, management system, braking, cooling the engine, automatic
transmission and changing gears, lighting and signalling, power supply with fuel, for diagnostics , airconditioning.
Seller gives ________ (5) year warranty on parts of the chassis and body.

IX. GUARANTEES
Article 23
The Seller obliges that, in the name of guarantee for quality realization of the Contract, within 5 business days
after the Contract was signed, will provide the Buyer with a bank guarantee (in original) from a first class bank
with good classification and minimum B credit rating, irrevocable, unconditionally payable, on a first written
request, non-transferable, indivisible and issued on behalf of the Contract Authority, for quality realization of the
Contract at the amount of 5 % from the total value agreed in Article 2 of this Contract, with life until the final
delivery of all buses.
The Buyer will activate the guarantee from Paragraph 1 in the following cases if the Seller:
- Does not deliver the buses according to the dynamics and quantity foreseen in Article 11 of this Contract:
- Does not deliver all buses produced in Article 4 of this Contract in compliance with the technical
specification;
- Does not provide service center within a deadline and in a manner foreseen in Article 10 of this Contract;
- Does not provide documents for standard homologation of the Buses from a relevant authority in the
Republic of Macedonia;
- Does not provide new guarantee in the case of changes or amendments to the Contract; and
- In other cases related to quality realization of this Contract.
The Guarantee for quality realization of the contract shall be subject to phased reduction each third month for an
amount equal to the quantity of the buses delivered .
The Guarantee for quality realization of the contract is valid until the signing of the Protocol for Handing
Over of all buses subject to this Contract i.e. 30 days after the validity of this contract has expired.
The Guarantee for quality realization of the contract shall be returned by the Contracting Authority within 14
from the day of signing of the Protocol of Handing Over of all buses and after guarantee was received for
removal of the defects in the warranty period.
Article 24
The Seller obliges that, for the sake of warranty for removal of the defects/ problems in the warranty
period, within 5 days from the day of each delivery of buses, will give to the Buyer a bank guarantee
(in original), from a fist class bank with good classification and with minimum B credit rating,
irrevocable, unconditionally payable, on a first written request, non-transferable, indivisible and
issued on behalf of the Contract Authority for removal of the problems within the warranty period, in
the amount of 5% of the total value of the subject of this procurement, with a validity deadline until
the day provided in the Warranty for the warranty period of the general warranty.
The Buyer will activate the guarantee from Paragraph 1 in a case when the Bidder, within the warranty period:
- Does not remove the defects that will occur in the systems for steering, brakes, engine cooling, transmission
systems and automatic shifting of the gears, lights and signalization, fuel supply, diagnostics, air conditioning
i.e. systematic errors of the Buses within the deadlines set in this Contract;
The Buyer obliges that, within 14 days after the expiry of the warranty period for the Buses in this Contract, will
return to the Seller the guarantee from Paragraph 1 of this Article.
X. FINAL PROVISIONS
Article 25
The contracting parties agree that all gaps and omissions identified in the inspection phase from Article 19 of
this Contract, and the non-compliance to the delivery dynamics from Article 11 of this Contract, shall be
considered as essential ingredient of the Contract.

The breach of the essential ingredients of the Contract is the base for unilateral termination of this Contract
and an obligation for the Seller to compensate the damage.
The contracting parties agree that, in the cases from Paragraph 1 of this Article, to try to resolve the dispute in
amicable manner within a deadline not longer than 10 days. If the contracting parties do not find amicable
solution than the Contract is terminated.
Article 26
The contracting parties agree, in a case of changes foreseen with Article 30 of this Contract, that the Seller will
change his warranty accordingly within a reasonable deadline and provide a new warranty.
Article 27
If the Buyer concedes the subject of the procurement to a third party, the Seller, by signing the Purchase and
Sales Contract, will be deemed that he agrees that all rights and liabilities of the Contracting Authority, except
the payment for the subject of the procurement, will be transferred to the third party.
Article 28
The contracting parties agree that the Buyer can present this Contract, along with the other documentation that is
derived or will be developed in the course of realization the Contract, to the relevant state authorities, for the
purpose of registration of the Buses from Article 2 of this Contract, in his name.
Article 29
For all issues that are not regulated with this Contract, the provisions from the Law on Obligations and the
positive legislation in the Republic of Macedonia will apply.
Article 30
The contracting parties agree that all changes or amendments for which there is need, to be made in writing
during the course of realization of this Contract, as Annex to this Contract, under condition that the Seller
provides a Letter of Consent from the Bank that issued him a guarantee, that he will make the relevant changes
i.e. issue new guarantees.
Article 31
In a case of dispute, the contracting parties agree that the dispute will be resolved at the relevant court in
Skopje.
The legislation of the Republic of Macedonia will be used in the resolution of the disputed issues.
Article 33
This Contract is made in 8 (eight) equal copies – 4 (four) in Macedonian and 4 (four) in English, 2 (two) of
which in Macedonian and 2 (two) in English language for each contracting party.
In the interpretation of the provisions of this Contract, the Macedonian language text shall prevail.
Signed and concluded
In Skopje, on _________2009
SELLER
BUYER

PART IV. FORMS
1. Form of the Bid (Form No. 1)
2. Form of the guarantee for the bid (Form No. 2)
3. Form of the guarantee for quality realization of the contract (Form No. 3)
4. Form of the guarantee for removal of the defects within the warranty period (Form No. 4)
5. Form for the acceptance statement whereby the economic operator accepts the conditions from
the announcement (Form No. 5)
6. Statement that there is no final conviction for participation in criminal organization, corruption,
fraud or money laundering in the last 5 years (Form No. 6)
7. General informations (Form No. 7)
8. Statement for providing a service of vehicles and spare parts during the garantniod period, as
well as the expiry of garantniod period (Form No. 8)
9. List of confidential informations (Form No. 9)
NOTE: THE FORMS NEED TO BE FILLED AND ELECTRONICALLY SIGNED BY THE AUTHORISED
PERSON OF THE ECONOMIC OPERATOR

FORM OF THE BID*
(Form No. 1)
(Memorandum of the Bidder)
Based on the announcement number 23/2011 issued by the Ministry of Transport and Communications of the
Republic of Macedonia, the contract award for public procurement of 15 new manufactured low-floor double
decker- buses of open type intended for sightseeing, by implementation of an open procedure, the
electronic auction using the Electronic System for Public Procurement (ESPP), and the tender documentation
which we obtained through ESPP (https: / / www.e-nabavki.gov.mk ), we hereby submit the following:
B I D
2. GENERAL PART
1. GENERAL PART
Name of the Bidder: _______________________________________________________________________
Contact data
- Address: __________________________________________________________________________
- Phone number: ____________________________________________________________________
- Fax: _____________________________________________________________________________
- Е-mail: ___________________________________________________________________________
- Contact person: ____________________________________________________________________
Authorized person: _________________________________________________________________________
Tax number: ______________________________________________________________________________
Country: __________________________________________________________________________________
1.0 We agree to submit this bid for the subject of public procurement contract in accordance with the prices and
terms of delivery specified in the list of prices and terms of delivery.
2.0 Our bid consists of the following parts:
- Completed form of the bid consisting of 1 General Part, List of prices and terms of delivery, given as
Appendix A,
- Completed form of a list of confidential information (if there are no confidential information, the form does
not have to be submitted)
- Documents proving the personal status, given in Appendix B
- Document proving the competence to exercise the professional activity, given as a Appendix C,
- Evidence of meeting the economic and financial capacity, given as Appendix D
- Evidence of the fulfilment of technical or professional ability, given as Appendix E,
- Guarantee of the bid, given as an Appendix F (previously submitted in the original)
- Authorization for a representative of the group of economic operators, given the attached G (if it comes to
the individual bidder, this indent should be crossed over)
- Declaration of acceptance of the terms of the advertisement (Form no. 5)
- General Information (Form No. 7)

- Statement for the provision of servicing of vehicles and spare parts in the guarantee period and after the
guarantee period (Form number 8)
- Technical drawings for the offered buses
3.0 By submitting this offer, we fully accept the conditions provided in the advertisement and tender
documentation and do not dispute your right to cancel the procedure for awarding public procurement contract
in accordance with Article 169 of the Law on Public Procurement.
3 PRICE LIST AND DELIVERY DEADLINES
1. PRICE
1 2 3 4 5 6
Description of the goods quant
ity
Single price Duty taxes Total price CIP
location in Skopje
(3*2+4)
VAT
new manufactured low-floor
double decker- buses of open
type intended for sightseeing
15
2.1. The total cost of our bid for 15 new manufactured low-floor double decker- buses of open type
intended for sightseeing - with technical description and features provided in the tender documentation -
technical specification which are an integral part of our bid, which calculates all necessary costs and customs
duties CIP location in Skopje, which will further be determined, without VAT, is:
_____________________________________________________________________________[with numbers]
(_______________________________________________________________________Denars.) [with letters]
The total amount of VAT is: _______________________________________________________[with numbers]
(_______________________________________________________________________Denars.) [with letters]
As enclose we submit the list with the delivery deadlines.
3. Our offer is valid 90 days from the date of opening of tenders, during which time the offer is binding and can
be accepted at any time before the expiry of that period.
4. We hereby provide a guarantee of the bid in the form of bank guarantee in accordance with item 6.3 of the
tender documentation.
5. Should our offer be accepted, undertake to provide guarantee for the quality performance of the contract in
the amount of 5% of the value of our offer, under the conditions provided therein, within 5 working days from the
date of signing of the Treaty.
6. Should our offer be accepted, we undertake to provide guarantee for the removal of deficiencies in the
guarantee period, under the conditions stipulated in the tender documentation.
7. The bid shall also be accompanied by all required Statements foreseen in the tender documentation.
Place and date
___________________________
Responsibleperson
___________________________
(name and surnmane)*

* This form is not signed manually, but only by electronically by attachment of the valid digital
certificate whose holder is the responsible person or person authorized by him.

FORM OF THE GUARANTEE FOR THE BID
(Form No. 2)
______________________
(Bank name)
______________________
(Address)
______________________
(Tel. and fax)
______________________
(SWIFT)
______________________
(Internet )
Date: ____
To: Ministry of Transport and Communications
SKOPJE
GUARANTEE FOR THE BID IN REFERENCE TO THE COMPETITION NO. 23/2011
Considering that (Name of the Economic
operator)________________________________________________________ on the date __________ has
submitted his bid for participation to a Competition No.23/2011 for procurement of 15 new manufactured lowfloor
double decker- buses of open type intended for sightseeing.
(hereinafter: the Bid), we hereby confirm that we, (Bank name)__________________________, with
registered address on: ________________________________________, (hereinafter: the Bank) oblige to the
Ministry of Transport and Communications (hereinafter: “The Contracting Authority”) for the amount of
____________________ (in words): _________________________________), whereas the Bank and its
successors, and institutions appointed by them fully commit to timely and entirely realize it on behalf of the
Contract Authority.
Official seal of the Bank _______ year.
The conditions for activation of the bank guarantee are:
- If the Economic operator withdraws his bid during the period of its validity (set in the Bid);
- If the Economic operator does not accept the amount expressed in words, in the case of difference
between the value expressed in figures and the value expressed in letter, which is ascertained by the
Commission during evaluation of the Bid
- If the Economic operator does not accept the correction of the arithmetical mistakes by the
Commission; or
- If the Economic operator who, during the period of validity of his bid, was notified by the Contracting
Authority that his bid was accepted:
• Due to any reasons misses or refuses to sign the Contract, if he is requested so; or
• Misses or refuses to provide guarantee for quality delivery of the contract, in accordance with
the tender documentation.
If at least one of the above conditions is met, we accept to pay to the Contracting Authority the above said
sum irrevocably, unconditionally and at the first written request, without the Contracting Authority to have the
obligation to prove its claim, under condition if the Contracting Authority in such request stipulates that the
amount he claims is based on some of the above said conditions, by stating the condition or conditions.

This guarantee is valid until the year of _______ and includes the 14 th day after the final deadline of the
bid validity has expired. Any claim regarding this guarantee must be submitted to the Bank in the above
mentioned deadline.
This guarantee is issued in 2 (two) originals – one for the Contracting Authority and the other one for the
Bank.
Signature of the authorized person of the Bank and seal
________________________________

FORM OF THE GUARANTEE FOR QUALITY REALIZATION OF THE CONTRACT
(Form No. 3)
______________________
(Bank name)
______________________
(Address)
______________________
(Tel. and fax)
______________________
(SWIFT)
______________________
(Internet )
Date: ____
To: Ministry of Transport and Communications
SKOPJE
GUARANTEE FOR QUALITY REALIZATION OF THE CONTRACT
IN REFERENCE TO THE COMPETITION NO. 23/2011
Considering the fact that the (Seller name)____________________________________________________
on the date __________ signed the Contract No.________ for procurement of 15 new manufactured low-floor
double decker- buses of open type intended for sightseeing.
(hereinafter: the Contract), we hereby confirm that we, (Bank name)__________________________, with
registered address at: ________________________________________, (hereinafter: the Bank) oblige to the
Ministry of Transport and Communications (hereinafter: the Buyer) for the amount of
____________________ (in words): ___________________________________), whereas the Bank and its
successors, and institutions appointed by them, fully commit to timely and entirely realize it on behalf of the
Contract Authority.
Official seal of the Bank in the year of _______.
Conditions for activating of the Bank guarantee are:
• If the Seller does not deliver the Buses in accordance with the dynamics and quantity foreseen
in the Contract;
• If the Seller does not deliver all the Buses foreseen in the Contract, according to the technical
specification;
• If the Seller does not provide service center within the deadline and in the manner foreseen in
the Contract;
• If the Seller does not provide documents for standard homologation of the Buses from the
relevant authority in the Republic of Macedonia
• If the Seller does not provide new guarantee in a case of changes or amendments of the
Contract, and
• In all other cases related to quality realization of this Contract
If the above said condition is met, we accept to pay to the Buyer the above said sum irrevocably,
unconditionally and at the first written request, indivisible and without the Buyer to have the obligation to prove
his claim, under condition if the Buyer in such request stipulates that the amount he claims is based on the
above said condition, by stating the condition.

This guarantee remains valid until the signing of the Protocol for handing Over of all 15 new manufactured lowfloor
double decker- buses of open type intended for sightseeing.
. Any claim regarding this guarantee must be submitted to the Bank no later than 30 (thirty) days after the
validity of the Contract No. ____ has expired i.e. by the year of ______.
This guarantee is issued in 2 (two) originals – one for the Buyer and the other one for the Bank.
Signature of the authorized person of the Bank and seal
________________________________

FORM OF THE GUARANTEE FOR REMOVAL OF THE DEFECTS WITHIN THE WARRANTY PERIOD
(Form No 4)
______________________
(Bank name)
______________________
(Address)
______________________
(Tel. and fax)
______________________
(SWIFT)
______________________
(Internet )
Date: ____
To: Ministry of Transport and Communications
SKOPJE
GUARANTEE FOR REMOVAL OF THE DEFECTS WITHIN THE WARRANTY PERIOD IN REFERENCE TO
THE CONTRACT NO. ____
Considering the fact that the (Seller name)____________________________________________________
on the date __________ signed the Contract No.________ for procurement of 15 new manufactured low-floor
double decker- buses of open type intended for sightseeing.
(hereinafter: the Contract), on the basis of which he obliged to give a guarantee for a warranty period, we
hereby confirm that we, (Bank name)__________________________, with registered address at:
________________________________________, (hereinafter: the Bank) oblige to the Ministry of Transport
and Communications (hereinafter: the Buyer) for the amount of ____________________ (in words):
___________________________________), whereas the Bank and its successors, and institutions appointed
by them, fully commit to timely and entirely realize it on behalf of the Contract Authority.
Official seal of the Bank in the year of _______.
Conditions for activating of the Bank guarantee are:
• If the Seller does not remove/ remedy the defects and systematic mistakes of the buses
foreseen the Contract No.______. i.e. if he does not remedy the defects that would occur on
the systems for steering, braking, ignition, transmission, automatic gear changing system, lights
and signalization, fuel supply, for diagnostics, the air conditioning system i.e. the systematic
defects of the Buses in the deadlines foreseen with this Contract.
If the above said condition is met, we accept to pay to the Buyer the above said sum irrevocably,
unconditionally and at the first written request, indivisible, without the Buyer to have the obligation to prove his
claim, under condition if the Buyer in such request stipulates that the amount he claims is based on the above
said condition, by stating the condition.
This guarantee enters into force in the year of _________ (from the day of signing of the Minutes for Handing
Over of the Buses No._____ dated ______ for ____ (number of) buses, in accordance with the Contract), and
shall remain in force until the validity of the general warranty period has expired – the year of _____, in
accordance with the bid. Any claim regarding this guarantee must be submitted to the Bank no later than 30
(thirty) days after the warranty period has expired

This guarantee is issued in 2 (two) originals – one for the Buyer and the other one for the Bank.
Signature of the authorized person of the Bank and seal
_______________________________

FORM FOR THE ACCEPTANCE STATEMENT WHEREBY THE ECONOMIC OPERATOR ACCEPTS THE
CONDITIONS FROM THE ANNOUNCEMENT
(Form No 5)
S T A T E M E N T
We hereby declare that, by submitted the bid, we entirely accept the conditions stipulated in the
Competition for awarding of the public procurement contract No. 23/2011, for procurement of 15 new
manufactured low-floor double decker- buses of open type intended for sightseeing, published in the
“Official Gazette of the Republic of Macedonia” No. ____/_____, and the Official Gazette of the European
Union No. ___ the invitation for submission of the bid and all the conditions stipulated in the tender
documentation, on the basis of which we submit our bid. We agree that these conditions entirely form
integral part of the Contract.
We agree that the Contracting Authority can cancel the procedure for awarding of the public
procurement contract, in accordance with Article 169 from the Law on Public Procurements.
Date and Place
_______________
Economic operator,
_____________________
(Name)
_____________________
Responsible person
_____________________
(Seal and signature)

STATEMENT THAT THERE IS NO FINAL CONVICTION FOR PARTICIPATION IN CRIMINAL
ORGANIZATION, CORRUPTION, FRAUD OR MONEY LAUNDERING IN THE LAST 5 YEARS
(Form No 6)
In accordance with Article 147, Paragraph 2 from the Law on Public Procurements (Official Gazette of the
Republic of Macedonia No.136/08) I hereby provide the following
S T A T E M E N T
I, __________________________________________ , Director/ Executive Director (responsible person) of
the economic operator, hereby declare for myself and for the legal
entity________________________________________________, that we were not subject to any legal verdict
in force for involvement in a criminal organization, corruption, fraud or money laundering, in the last five years.
Economic operator:
Seal
__________________________________
(Name)
__________________________________
(Responsible person)
In _________________________2009.
Note: This Statement should be Notary certified.

GENERAL INFORMATIONS
(Form No 7)
General informations
All individual economic operators as well as every partner from the group should fill in the information in this
form.
1. Economic operator name
2. Registered address
3. Tel Contact
4 Internet address
4. Fax Telex
5. Headquarters Year of establishment

STATEMENT FOR PROVIDING A SERVICE OF VEHICLES AND SPARE PARTS DURING THE
GARANTNIOD PERIOD, AS WELL AS THE EXPIRY OF GARANTNIOD PERIOD
(Form No 8)
S T A T E M E N T
I, _____________________________________ , Director/ Executive Director (responsible person) of
the economic operator, hereby declare ________________________________________________, that,
within the deadline foreseen in the Contract, we shall provide a service for the vehicles as well as spare parts,
both during the warranty period and after such period has expired.
Economic operator:
Seal
__________________________________
(Name)
__________________________________
(Responsible person)
In _________________________2009.
Note: This Statement should be Notary certified.

LIST OF CONFIDENTIAL INFORMATIONS
(Form No 9)
Information that is confidential
The number
of pages
with that
information,
Reasons for the confidentiality of
this information
Period in which that
information will be
confidential