Arts Education Project Manager job description - The California ...

JOB DESCRIPTION
Position Title: Project Manager, Arts Education Outreach
Classification:
The Arts Education Project Manager is a part-time, non-exempt position that performs
professional and administrative work to advance the goals of California State PTA’s arts
education and parent engagement grant project. This position coordinates, implements and
manages the activities of the grant project; it reports to the executive director and works closely
with PTA’s Special Committee for Arts Education. This position is classified on the non-exempt
salary schedule as a Project Manager.
Salary Range:
$51,000 to $61,200 Full-Time Equivalent (FTE)
Essential Functions:
• Working closely with the Special Committee for Arts Education and under the direction
of the executive director, initiates, coordinates and manages strategies to implement the
activities set forth in the grant project (see below).
• Coordinates the work of committee members, other staff, outside consultants, project
participants and partner groups to successfully implement grant activities.
• Provides direct support to the Special Committee in preparing for meetings and
conducting follow-up.
• Manages project timelines and deliverables.
• Maintains, compiles and analyzes data to regularly monitor progress towards project
indicators and targets; prepares periodic progress reports and summaries.
• Assists project team members, PTA leaders, educators, communities and partner groups
in organizing, skill building and implementing the pilot engagement and training program
component.
• Builds relationships with PTA leaders, educators, community groups, arts groups,
policymakers and other key decision makers that have impacts on education and arts
issues.
• Conducts and compiles arts education related research.
• Consistent with California State PTA priorities and positions, assists in initiating and
developing advocacy strategies and messages, including member and community
mobilization.
• Facilitates communications with multiple audiences; promotes diversity and inclusion to
maximize broad participation in the project.
• Effectively utilizes online organizing to engage local and statewide supporters; prepares
materials for the website and social media.

• Writes and edits articles, reports, summaries, background papers, key messages and other
materials.
• Conducts in person and conference call presentations; represents the association at
meetings and events as requested.
• Successfully monitors feedback to identify and resolve problems and meet project needs.
• Performs other duties as assigned.
Additional Responsibilities:
Attends meetings and events as assigned.
Qualifications
o Minimum 2 -3 years project management experience including organizing and
implementing assigned projects; logistical planning; and experience interacting with and
communicating with diverse populations
o Independent, self-motivated, proactive thinker
o Proven critical thinking skills and ability to manage multiple tasks simultaneously.
o Detailed-oriented
o Team player; ability to work well with people in a professional environment
o Excellent writing and presentation skills
o Strong computer and internet research skills
Desired Qualifications
o Familiarity with the arts
o Familiarity with public education and parent involvement
o Experience working with committees and/or boards
o Experience with community organizing and/or grassroots advocacy
o Experience with web-based outreach and online organizing
o Experience coordinating projects with non-traditional alliances
o Experience leading and coordinating skill trainings
o Able to keep diverse communities motivated to achieve project objectives
Working conditions/Physical demands:
• Travel is a requirement for this position.
• Must have a valid California Driver’s License.
• Work in an office setting.

California State PTA Arts Education Project
Background
California State PTA has received an 18-month grant from the Hewlett Foundation to implement an arts
education and parent engagement plan that was developed last year, as part of a planning grant. The
ultimate desired outcome of this grant is to achieve: “Academic and career success for all California
public school students through increased and equitable access to a complete curriculum that includes high
quality arts education.”
At the end of the grant term, the intermediate outcomes we expect o see are:
• Increased levels of parent involvement and collaboration in pilot schools and districts.
• California State PTA leading a sustainable and ever-growing network of parents, family
members and caring adults who communicate and act at the local and state levels to
promote and support increased and equitable access for all students to a complete
curriculum that includes high quality arts education.
Subsequent to the grant term, we expect to see:
• Systemic arts education building blocks in place at the pilot schools and/or school
districts, including: stakeholder awareness about the value of arts education; creation of
an arts planning team; development of a school or school district policy and long-term
plan (or an inclusive process in place for developing such a policy and plan); assessment
of students’ access to standards-based arts education; sharing of best practices and
strategies; and parent input and involvement in policy and funding decisions.
Snapshot of major activities during the grant term
A. Implement a pilot parent engagement and leadership training program to increase general
awareness about public schools and thereby increase participation in the network,
especially from traditionally underrepresented communities. The pilot program will run
in a minimum of four elementary school sites in each of four school districts, (a minimum
total of 16 schools). At each pilot school site, the program will consist of two parent and
family engagement sessions followed by a series of leadership trainings that are:
inclusive, relevant to parents’ primary interest in helping their own children, and provide
general training on schools. Multiple channels will be utilized to invite and encourage all
parents and family members at the site to attend the sessions. At each site, PTA will act
as the catalyst to bring together and involve principals and various other parent bodies
(such as English Language Acquisition Committees and School Site Councils).
B. Expand opportunities for people to participate in California State PTA’s statewide
network, both within PTA channels, and with PTA partners. Assist and support PTA

units, councils and districts in promoting participation in the network, and providing local
resources to parents and families.
C. Provide structured opportunities for network participants to gain knowledge, share
strategic information and best practices, establish partnerships, develop common
advocacy strategies, and build momentum for an overall quality education/arts
movement. Convene quarterly conference calls/webinars and regional forums for network
participants; build an online community; develop tools for network leaders to assist in
building local partnerships.
D. Develop and refine network strategies, messaging and materials to maximize the
effectiveness of the network.
E. Develop/refine California State PTA advocacy mobilization systems to maximize
effectiveness of the network. Develop systems to reach more participants through
electronic communications, and enable message delivery by PTA districts, counties,
school districts and/or legislative districts.
F. Develop non-electronic mobilization systems. Utilize PTA regional arts chairmen and
legislative chairmen to disseminate messages and calls to action.
G. Track progress in pilot schools and districts and statewide .