OSL Dosimetry Application Form - Tuv
OSL Dosimetry Application Form - Tuv
OSL Dosimetry Application Form - Tuv
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
TÜV Rheinland Philippines, Inc.<br />
Ground Floor La Fuerza Building 1, 2241 Don Chino<br />
Roces Avenue, 1231 Makati City, Philippines<br />
Tel. No.: +63 2 812 TUVR (8887) loc. 143<br />
Fax No.: Tel. No. + loc. 118<br />
Email: info@phl.tuv.com; renz.pineda@phl.tuv.com;<br />
mariezsa.vicente@phl.tuv.com<br />
Reference No.: APF: <strong>Dosimetry</strong>APF2011rev09<br />
PERSONNEL DOSIMETRY SERVICE APPLICATION FORM<br />
Subscriber/Client Information<br />
Name of<br />
institution/facility…..…..…….....…………..….:<br />
Address…………............…………..................:<br />
Representative/Designation.………….…….:<br />
Contact<br />
Number/s……………...…………………….……...:<br />
Email…………..……….................………….......:<br />
Purpose for <strong>Application</strong> (Please Check)<br />
Personnel Monitoring…………………………..:<br />
Research (indicate school name, course,<br />
purpose of study, major/specialization)..:<br />
Facility with Radiation Emitting Equipment (Please Check and Indicate)<br />
Diagnostic Radiology…..: Industrial X Ray……..…..:<br />
Radiation Therapy………:<br />
Nuclear Medicine……….:<br />
Radiation Emitting Equipment (Please indicate each)<br />
Qty. Name Brand<br />
(use additional sheets for further equipment)<br />
Other/s………………………: ___________________________________________<br />
___________________________________________<br />
Details (kV and mA for x ray machines, type of source: open or sealed<br />
and activity for radioactive sources)
TÜV Rheinland Philippines, Inc.<br />
Ground Floor La Fuerza Building 1, 2241 Don Chino<br />
Roces Avenue, 1231 Makati City, Philippines<br />
Reference No.:<br />
Radiation Detectors and Personal Protective Equipment (Please Check and Indicate)<br />
Classification (please check) Details<br />
Radiation detector<br />
(survey meter, pen<br />
dosimeter, etc)<br />
Protective Equipment<br />
(lead gown, lead goggles,<br />
thyroid shield, etc.)<br />
(use additional sheets for further equipment)<br />
Qty. Name<br />
Page 2 of 6 APF:<strong>Dosimetry</strong>APF2011rev09<br />
Brand (for radiation<br />
detectors only)<br />
Model (for<br />
radiation<br />
detectors only)<br />
PLEASE ANSWER THE FOLLOWING QUESTIONS AS COMPLETELY AS POSSIBLE. YOUR ANSWERS WILL ALLOW US TO<br />
MORE ACCURATELY DETERMINE YOUR DOSES.<br />
1. Does any of your staff use other personal monitoring devices other than Optically Stimulated Luminescence<br />
Dosimeter (<strong>OSL</strong>D)? If yes, please specify their names and include the type of the dosimeter/s on the space below.<br />
2. Aside from staff and background/control dosimeters, are you going to purchase additional <strong>OSL</strong>Ds? If yes, please<br />
indicate the quantity and purpose.
TÜV Rheinland Philippines, Inc.<br />
Ground Floor La Fuerza Building 1, 2241 Don Chino<br />
Roces Avenue, 1231 Makati City, Philippines<br />
Reference No.:<br />
Page 3 of 6 APF:<strong>Dosimetry</strong>APF2011rev09<br />
STAFF INFORMATION (PLEASE USE DIFFERENT SHEETS PER DEPARTMENT. USE ADDITIONAL SHEETS IF NECESSARY.)<br />
Department:<br />
1<br />
2<br />
3<br />
4<br />
5<br />
6<br />
7<br />
8<br />
9<br />
10<br />
11<br />
12<br />
13<br />
14<br />
15<br />
16<br />
17<br />
18<br />
19<br />
20<br />
21<br />
22<br />
23<br />
24<br />
Name (Last Name, First<br />
Name, Middle Initial)<br />
Gender Birthdate Employee<br />
No.<br />
Designation Specialization<br />
Date<br />
Employed<br />
NOTE: AT THE END OF YOUR LIST, please write: “NOTHING FOLLOWS”<br />
Date<br />
Terminated<br />
Childbearing Status<br />
Pregnant? (Y/N)<br />
Number of Background / Control badges (PLEASE INDICATE THE AREA OF USE BY THE BACKGROUND BADGE. USE<br />
ADDITIONAL SHEETS IF NECESSARY.)<br />
1<br />
2<br />
Background/control badge name (backgroundradiology)<br />
Department/Area (pls. specify)<br />
NOTE: AT THE END OF YOUR LIST, please write: “NOTHING FOLLOWS”
TÜV Rheinland Philippines, Inc.<br />
Ground Floor La Fuerza Building 1, 2241 Don Chino<br />
Roces Avenue, 1231 Makati City, Philippines<br />
Reference No.:<br />
Page 4 of 6 APF:<strong>Dosimetry</strong>APF2011rev09<br />
TERMS AND CONDITIONS FOR <strong>OSL</strong>D RENTAL AND DOSE REPORTING:<br />
Monthly Monitoring Bi-Monthly Monitoring<br />
No. of Users<br />
*Prices are subject to change without prior notice.<br />
*Prices are VAT EXCLUSIVE.<br />
Annual Price per Badge<br />
(PhP)<br />
1 to 5 4,200<br />
6 to 10 4,020<br />
11 to 20 3,840<br />
20+ 3,600<br />
background badge 1,200<br />
*Prices are inclusive of free assessments and delivery of dose reports.<br />
� TUV Rheinland Philippines, Inc. (TUVRP) will issue a separate formal quotation (upon request) related to<br />
this filled-out <strong>Dosimetry</strong> Service <strong>Application</strong> <strong>Form</strong>. Once the client* agreed to the terms and conditions of<br />
the abovementioned quotation or of this application form and has settled the balance, TUVRP will send the<br />
contracted numbers of <strong>OSL</strong>Ds to the client.<br />
*client – (throught out this <strong>Dosimetry</strong> Service <strong>Application</strong> <strong>Form</strong>) is the facility or the representative<br />
of the facility where the personnel who uses the contracted <strong>OSL</strong>D works<br />
� Every month or every two months after the issuance of each OLSD badge to the client, depending on the<br />
agreed monitoring period, TUVRP will retrieve each rented <strong>OSL</strong>D badge from the client, then a different<br />
batch of <strong>OSL</strong>D badges will be delivered out to the client as replacement for each retrieved <strong>OSL</strong>D badge. For<br />
clients outside Metro Manila and Cebu City, courier delivery charges shall be shouldered by TÜVRP while<br />
courier charges for returned badges shall be shouldered by the facility. A written/verbal notice one week<br />
prior to the retrieval date will be given to the client. Not later than 14 working days from the received date<br />
of the <strong>OSL</strong>D badges, a dose report for each contracted <strong>OSL</strong>D will be sent to the client via mail, fax or email.<br />
The dose report contains the dose received per monitoring period by the used <strong>OSL</strong>Ds, the radiation worker<br />
information and the occupational dose limits for radiation workers.<br />
� An <strong>OSL</strong>D badge not returned within a week from the day it was retrieved will be considered a “Lost Badge“.<br />
For every “Lost Badge“ or Damaged Badge (broken plastic cover w/ hole/broken dosimeter/loose security<br />
pin upon visual inspection or dosimeter has no response during measurement), an additional Php 1,000<br />
shall be charged to the client‘s account. If the “Lost Badge“ ,within 1 month after it was declared as a “Lost<br />
Badge“ is returned to us in a working condition, Php 500 will be credited to the account of the subscriber.<br />
Replacement badges for the next monitoring period will only be issued if the cost of the lost badge/s has<br />
been settled.<br />
� Emergency processing of badges is available upon request, subject to confirmation by TUVRP. The<br />
associated costs are PhP 1,000 per dose report for less than 14 days notice and 48 - 72 hour processing<br />
while PhP 4,000 per dose report for 24 hour processing (within Metro Manila). You must call us before<br />
sending the badges to best determine your needs, and for the necessary instructions.<br />
� Payment shall be done for the whole duration of the contract in advance before the service.<br />
Type of Monitoring (please check): Monthly ___ Bi – Monthly ___<br />
Total number of Users (please indicate): ____<br />
Total number of background badges (please indicate): ____<br />
I agree to the Terms and Conditions stated in this form.<br />
No. of Users<br />
Annual Price per Badge<br />
(PhP)<br />
1 to 2 2,400<br />
3 to 10 1,800<br />
11 to 100 1,680<br />
100+ 1,560<br />
background badge 1,200<br />
___________________________ ______________<br />
Name and Signature of Contact Date
TÜV Rheinland Philippines, Inc.<br />
Ground Floor La Fuerza Building 1, 2241 Don Chino<br />
Roces Avenue, 1231 Makati City, Philippines<br />
Reference No.:<br />
PAYMENT OPTIONS:<br />
1. DIRECT PAYMENTS<br />
Direct payments for the desired service can be paid at our offices:<br />
Page 5 of 6 APF:<strong>Dosimetry</strong>APF2011rev09<br />
Main Office<br />
Adress: Ground Floor La Fuerza Building 1, 2241 Don Chino Roces Avenue corner<br />
Sabio Street, Makati City<br />
Tel No.: 812 8887 loc 143/161<br />
Fax No.: 812 8887 loc. 118<br />
Email: renz.pineda@phl.tuv.com / mariezsa.vicente@phl.tuv.com<br />
Cebu Office:<br />
Address: 2F MENZI Administration Bldg., MENZI Complex, M.L. Quezon National<br />
Highw ay, Lapu Lapu City,<br />
Cebu<br />
Tel No.: (032) 341 1306<br />
Fax No.: (032) 341 0471<br />
Email: rochelle.bajade@phl.tuv.com / cherry.concon@phl.tuv.com<br />
2. BANK DEPOSIT<br />
Payments can also be deposited to our bank accounts listed below . Orders w ill only be<br />
processed once bank deposit slips are transmitted back to our office via fax or email.<br />
PhP Account Numbers:<br />
Bank of Tokyo-Mitsubishi, Ltd. (Manila Branch): 511-1000-006304<br />
Bank of Philippine Islands (Alabang-Madrigal Branch): 1761-0043-75<br />
3. COURIER DELIVERY<br />
Lastly, payments can also be sent to us via courier. Kindly address the package to:<br />
Mr. Renz Carlo L. Pineda or Ms. Marie-Zsa Vicente (Main Office)<br />
Ms. Gigi Patagano (Cebu Office)
TÜV Rheinland Philippines, Inc.<br />
Ground Floor La Fuerza Building 1, 2241 Don Chino<br />
Roces Avenue, 1231 Makati City, Philippines<br />
Reference No.:<br />
TERMS OF USE<br />
Page 6 of 6 APF:<strong>Dosimetry</strong>APF2011rev09<br />
1. The client is responsible for the disseminations of TERMS OF USE in this <strong>Dosimetry</strong> Service <strong>Application</strong> <strong>Form</strong><br />
to each actual user of rented <strong>OSL</strong>D badge.<br />
2. Always wear your <strong>OSL</strong>D badge during work hours. It is usually worn in the chest area to monitor whole<br />
body exposure.<br />
3. Don’t wear your <strong>OSL</strong>D badge when you are undergoing radiologic exams as a patient.<br />
4. Don’t wear your <strong>OSL</strong>D outside the hospital/facility premises.<br />
5. Wear your <strong>OSL</strong>D badge under your lead apron. (Unless you are using more than one radiation dosimeter).<br />
6. Please put the control <strong>OSL</strong>D badge in a radiation – safe area when the staff badges are worn by the staff.<br />
The purpose of the control badge is to measure the background exposure in the radiation department. This<br />
exposure is isolated from the occupational exposure received by the staff. Its use guarantees that only<br />
occupational exposure is evaluated.<br />
7. Do not place an <strong>OSL</strong>D badge assigned to a staff member in a certain area to determine the exposure. Please<br />
inquire at our office for additional testing badges.<br />
8. Pregnant staff workers are to be reported by the subscriber to ensure that the dose to an embryo/fetus<br />
during the entire pregnancy does not exceed the limit for pregnant workers.<br />
9. Do not share your <strong>OSL</strong>D badge. It can invalidate the reading for each individual.<br />
10. Please do not tamper with your <strong>OSL</strong>D badge or with any other badge. The reports issued are treated as<br />
legal/public documents and considered as actual exposures obtained.<br />
11. Take note of your <strong>OSL</strong>D badge’s wear period. Return ALL badges due for measurement on time to assure<br />
good dose assessment. Longer delays reduce the legal and historical value of the assessment.<br />
12. Please report immediately any lost/damaged <strong>OSL</strong>D badge (sources of damage are direct sunlight<br />
exposure/heat, submerged to water, direct exposure to a very strong magnetic source like an MRI machine,<br />
mishandling, etc.). Avoid damage by placing your badge in a cabinet away from light.<br />
13. Please collect the badges due for retrieval and put them in one place.<br />
14. Please keep the packaging bag of the delivered <strong>OSL</strong>D badges for future retrieval.<br />
HOW TO PLACE THE <strong>OSL</strong>D BADGE:<br />
Staff Whole Body Badges<br />
This badge should be worn in the chest area where majority of the radiation exposure is directed.<br />
Background or Control Badge<br />
This badge is usually placed in a radiation – safe area (e.g. reception area, staff room). Please do NOT put it<br />
inside drawers, inside the machine control room or at the machine control panel/console.