Authorized Signer INITIAL TRAINING - Salt Lake City International ...

Salt Lake City International Airport
Authorized Signer
INITIAL TRAINING

Training Topics
Process to Become an Authorized Signer
Badge Application Procedures
CHRC/Threat Assessment Process
Warrants Checks
Training Requirements
Employment Eligibility and Identification Requirements
Verification of Social Security Number
Badge Status Change Notifications
Badge Renewal Procedures
Lost Badge Procedures
Non-Returned Badge Fees
Company Sponsorship
Access Level Changes
Badge Audits and Reports
Escort Provisions/Temporary Badges
Badge Reissue Process
Special Designations on Badges
Security Violation Program

ACRONYMS
ASC – Airport Security Coordinator
CASS – Computerized Access Security System
CHRC – Criminal History Records Check
SIDA – Security Identification Display Area
STA – Security Threat Assessment
TSA – Transportation Security Administration

BECOMING AN AUTHORIZED SIGNER
You must be designated by your company – in writing
You must first complete the FBI criminal history records check and the
security threat assessment process
Required even if you will not obtain an ID Badge
Training Requirements:
Security Identification Display Area (SIDA) training course
Your responsibilities as an authorized signer (this PowerPoint and a
computer based training course)
When your status as an authorized signer changes, you must immediately
notify the Airport Badging Office
Upon completion of this training, you must go to the Badging Office to take
a test and provide an electronic signature on your badge record

What Does Your Signature on a
Badge Application Acknowledge
Authorizes Airport to issue the badge
Authorizes Airport to complete the background check
(fingerprints and threat assessment) and invoice your
company
You have verified the social security number is valid
You have reviewed identification documents
Confirmed identity of the individual
Verified the individual is eligible to work in
the United States

Badging Process
Application must be submitted at time of fingerprint appointment
• Applicant must have an appointment for fingerprinting
• A warrants check is conducted on the applicant
• Applicant’s information is submitted for the security threat
assessment (STA)
• Once the CHRC/STA have cleared, the results will be posted
to the Badging website for 30 days
◦ Badge must be issued within 30 days of notification (post date)
• Training can be scheduled upon cleared CHRC/STA
◦ Appointment is required
• Badge is issued upon successful completion of training

(1) Application must be most
current version of the form
(2) Application must be filled
out in your presence and
then signed / dated
‣ Must have an Original
Signature- No Stamps
(3) Application must be
submitted within 30 days of
the signature on application
(4) Indicate the type of badge
required
• Do not leave any blanks – Use
N/A
4
• Incomplete applications will
be rejected
2
3
SLCDA FORM 2.1U (7/10)
1

Criminal History Records Check
$30.00 Processing Fee
1-7 days for the FBI to complete
CHRC results taking longer than 7 days may either
be unclassifiable or due to a criminal record
Applicant is notified of possible disqualifiers and
given the opportunity to correct if record is in error
Once the record has been resolved to show there are
no disqualifying offenses, you will be notified that the
badge may be issued.
Airport may recommend against badging an
individual even if the arrest record does not contain
a disqualifying offense
Company will be notified when this occurs
Results will not be posted on website until both
CHRC and STA are cleared

Security Threat Assessment
• Required for all applicants
• Badge cannot be issued until
completed
• Takes 5-10 days to receive results
• Wait 14 days before contacting the
Badging Office
• STA’s may be transferred from
another airport / company
• $3.00 initial fee and $3.00 annual fee
to coincide with the date the initial
STA was conducted
• Redress procedures are provided to
individual if the STA is denied by the
TSA
• To complete the checks for non-U.S.
born individuals, the applicant must
provide an alien registration
number, Visa number, or their
citizenship information on the
application.

Warrants Check Process
A local warrants check is
run on each applicant
If there are outstanding
warrants, individual is
referred to Police
Badge cannot be issued
until warrant has been
resolved

Employment And
Identification Requirements
• The Badging Office must verify the identity of each applicant by
visually checking identification listed on the “List of Acceptable
Documents.”
• At the time of initial badging and again at renewal, the applicant:
o
o
must present original documents for review
submit a copy of the identification documents presented
‣ One form from Column A or
‣ One from Column B and one from Column C, one of which must have a
photograph.
• Due to TSA requirements, exceptions cannot be made for the ID
requirement.

Employment Eligibility
and Identification
Requirements
One Form From
Column A Meets
Both
Requirements
• Employment eligibility and
identity must be confirmed
prior to submitting an
application to the Badging
Office.
• When verifying eligibility for
employment, only those
documents listed in column
A or C are acceptable.
One Form From
Column B and One
From Column C if
Individual does not
have a Column A Form

Verifying Social Security Number
• You are responsible for complying with all laws relating to
employing individuals who are not U.S. citizens
• Two Options for Verifying a Social Security Number:
Contact Social Security Administration
• Call 1-800-772-6270
• Website: www.ssa.gov/employer
E-Verify
• The E-Verify program is a free and voluntary program that allows
employers to electronically verify the employment eligibility of
newly hired employees.
• Electronically compares employee information taken from the I-9
Form against Social Security and DHS immigration databases.
• www.dhs.gov/E-Verify or 1-888-464-4218
• Results are returned in seconds.

Badge Status Change
You must immediately notify the Department of Airports’ Badging
Office if you become aware of any reason why an employee would not
be eligible to hold an airport identification badge.
Individual no longer employed by your company
Individual no longer eligible to work in U.S. or their ID (visa, etc.) has expired
Individual has been convicted of a disqualifying offense
Employee’s business purpose has ceased (vendor/ contractor)
Badge Deactivation Form is available on the Badging website and can
be sent directly to the Badging Office from the website
Upon termination, the badge must be immediately deactivated
You must retrieve the badge from the employee and return it to the
Badging Office.

Renewal Process
The date on the front of the badge is the expiration date.
Badges expire one minute after midnight on the date shown.
A list of expiring badges is posted on the Badging website 6 weeks prior
to expiration date
If the badge has been expired or deactivated for more than 30
days, another fingerprint-based criminal history records check
and threat assessment must be conducted before the badge
can be reissued or reactivated.
Additional $30 fee for those individuals that require an updated CHRC
Recurrent Training Required for SIDA, Sterile Area and General
Aviation badges
Special Designations Requirements
Customs Seal – Refer to CBP instructions
Fueler Certification – Refer to SLC Fire Dept. instructions

Replacement Badge Procedures
For a lost/stolen badge, a Replacement Identification Badge Application Form
must be completed and signed by an authorized agent.
Replacement fees:
1st Replacement: $ 25.00
2nd Replacement: $ 50.00
3rd Replacement: $100.00
(A third replacement will not be issued without the permission of the Airport Security
Coordinator.)
If the badge is found, a partial refund will be issued if the badge and receipt are
brought to the Access Control Office.
1st Replacement: $ 15.00
2nd Replacement: $ 30.00
3rd Replacement: $ 50.00
Defacing an Airport ID badge is strictly prohibited and there will be a $25.00
replacement fee for any ID badge that must be replaced due to defacing.
Defacing is defined as any changes to the front of the ID badge (i.e., stickers, pins, writing, etc.).

Non-Returned Badge Fees
• Fees Assessed for Non-Returned Badges
◦ $100 from Airport
◦ $10,000 can be assessed by US Govt. (Public Law 110-161)
• Fees may also be assessed for failure to notify the Badging Office
when an employee terminates or badge is no longer needed
◦ $100 by Airport
◦ $10,000 can be assessed by US Govt. (Public Law 110-161)

Badge Accountability
• TSA requires airports to maintain strict control of ID
badges
• If the percentage of unaccounted badges exceeds 5%,
the Airport must redesign and reissue.
o For this reason, we assess non-returned and lost badge fees as
an incentive to return badges and maintain control
• Unaccounted Badges Include:
◦ Lost
◦ Stolen
◦ Not Returned when employee terminates employment

Company Sponsorship for Badges
If you sponsor a vendor company for ID badges, a request letter must be
submitted
Sample letter available from the Badging Office.
Insurance requirements must be met with Airport Properties Department
$2 Million minimum requirement
$5 Million for vehicle ramp access
Sponsor company is responsible for signing badge applications, unless
designated to vendor company (in writing)
If a vendor is no longer providing service to your company, you must notify
the Access Control Office, in writing, so the badges can be deactivated.
All badges must be collected from the company and returned or a $100
fee will be assessed to the sponsor company for each badge not returned;
TSA civil penalties may also be assessed.

Access Level Changes
• Every company is assigned a
clearance code(s) that
corresponds to a set of doors
and/or gates controlled by card
readers.
• Access is assigned based on
need, not convenience.
• Access changes or additions
must be requested in writing by
an authorized company agent
using the “ID Badge Access
Level Request” form.
• Additional approval may be
required
• Allow 24 hours for access
additions

Badge Audit and Reports
• If you need to know the status of badges for your company or
any company you sponsor, you may request a report from the
Access Control Office.
• Allow a minimum of 24 hours for the report to be completed.
• Airport completes annual badge audits
◦ Badge status reports must be reviewed by company, updated and returned
◦ Immediate notification must be made to Badging Office of any discrepancies
◦ Airport will also conduct on-site audits of companies to compare badge lists
against personnel records to ensure that active badges are issued to current
employees
• TSA Special Assessment Badge Audits are randomly conducted

Escort Procedures
Authorized Signer must indicate escort
authority on the badge application form
Employees conducting an escort must have “E”
on badge
Escorts are allowed for individuals who are
waiting for results of the background check to
allow them to work until the results are
received
Escorts are allowed for individuals who need
to work at the airport ona temporary basis
(less than 7 days)
Escorts are allowed for individuals who do not
have a badge and have an operational need to
be in restricted areas of the airport
All individuals under escort must display the
proper escort badge
• Temporary Escort Required Badge
◦ Issued to Individual
◦ Required for Persons Working on a Temporary
Basis (Less Than 7 Days)
• Visitor Badge
◦ Issued to Company for issue as needed
Not Authorized for access to sterile area
Must also have sterile area pass
TEMPORARY
VISITOR

Escort Procedures Continued
Special Event Waivers
Waives requirement to display escort badges
during events involving large groups of
individuals (tours, special events hosted by a
tenant, etc.)
All other escort provisions apply (continuous
monitoring)
Form available on Badging Website
Form must be submitted to Airport for
approval
Non-Stationed Mechanic Waiver
Allows airline mechanics with SIDA badge
from another airport to work in area of
aircraft
Form available on Badging Website
Form must be submitted to Airport

Sterile Area Passes
► Non-badged individuals who are not passengers may be escorted into the sterile area. The TSA requires that all
individuals have their name checked against the No Fly and Selectee watch lists. If an individual is on a No Fly list,
he/she cannot enter the sterile area (even under escort). The watch list checks can be done in the Badging Office
and the individual will be issued a “sterile area pass.” This can also be accomplished by the Airport Control Center
when the Badging Office is closed or the airline for their employees and/or passengers.
► To request a sterile area pass, an authorized signer from the sponsoring company may either:
• send an email to the Badging Office with the name and date of birth of the person to be escorted; or
• click on the sterile area pass link on our website and submit the requested information.
► The request must be submitted within 24 hours of the time it will be used.
• Please allow a few extra minutes for the staff to input the pass, and remember that a pass cannot be issued to
the individual unless there is a badged employee present to escort them.
► The sterile area passes are not to be used as a substitute for badging. They are meant for those who need to go into
the sterile area only rarely and who otherwise will not need a badge. If an individual requires access to the sterile
area on a regular basis, they will need to submit to the badging process.
► A person using a visitor badge is only authorized escorted access to the SIDA and
ramp areas. If they need to be escorted into the sterile area, they must also have
a sterile area pass and submit to screening. Likewise, a person with a sterile area
pass must also have a visitor badge in order to enter the SIDA.
Person is Selectee
Person is Cleared

Special Designations on Badge
• Gate Guard
◦ Must have additional training in Badging Office
◦ Gate Guards staff Vehicle Gates 11, 16, 22, 40, 48
and manual construction gates
• Escort “E” Authority
◦ Must have written authorization from company
◦ Indicates additional training has been received and
individual has an operational need to escort
• Driving Icon
◦ Required for individuals who drive on AOA
◦ Must have written authorization from company to add

Special Designations on Badge
• Customs Seal
◦ Required for employees working in the Customs area
◦ New application must be completed 30 days prior to renewal of badge
to maintain seal
◦ Employers are subject to $1000 penalty for each employee working in
Customs’ area without seal or for non-work related purposes
◦ CBP Seal Application Form 3078 available at www.cbp.gov or from
Badging Office website
◦ CBP Office: 801-524-3445
• Fueler Certification
◦ Certification coordinated with SLC Fire Department
◦ If badge is not kept current, recertification is required before badge
renewal
◦ SLC Fire Department: 801-531-4520

Security Violation Program
• Individuals working at the airport are required to be familiar with
their security responsibilities and comply with the requirements of
the Airport’s Security Program
• Failure to comply with these requirements results in a security
violation requiring administrative action
o Badge will be confiscated pending retraining and payment of a badge
reinstatement fee
− A security violation feedback form must be completed by the employee and signed by a company
representative before retraining is allowed
− $50.00 Badge Reinstatement Fee for First Violation
− $100.00 Badge Reinstatement Fee for Second Violation (based on violations within a two-year
period)
− Permanent ID Revocation on Third Violation (based on violations within a two-year period)
o The employer is required to complete and return the security violation
notice outlining the actions taken to prevent future violations

Security Violation Program
Categories of Violations
Level 1: Results in Security Violation Action
Level 2: Procedural – retraining only
Failure to challenge, improper badge display, not waiting for gate to close before swiping card in reader,
missing markings or ramp permit on vehicle
Most common violations (Level 1):
Failure to remain at vehicle gate until closed
Leaving doors open/unattended
Piggybacking through a door (TSA tests)
Working in SIDA without a badge
Improper escort
TSA has indicated they will assess civil penalties on piggyback violations and violations
involving failure to remain at a vehicle gate on a first offense.
$500-$10,000 possible civil penalty
May be issued to company, individual, or both

Badging Office Website
• Visit the website at www.slcairport.com/badging for the following:
◦ Office hours/location
◦ Training Requirements
◦ Forms
◦ Vehicle Requirements
◦ CHRC and STA Results posted for 30 days
◦ Expiring Badges Report
◦ Deactivation of Badges – Auto-generated notification
◦ Access Level Changes – Auto-generated notification
◦ E-mail for comments/questions
◦ Authorized Signer Training

Training Complete
• Upon completion of the training PowerPoint, go to the
Airport’s Badging Office
◦ You will be required to complete a test and sign that you have completed
the training
◦ You will be asked to provide an electronic signature for comparison
purposes on the badge application form
For Comments, Suggestions or Questions
◦ Website at www.slcairport.com/badging
◦ Badging Office: (801) 575-2423
◦ Kristian Wade, Airport Operations Manager/Security
(801) 575-2373
Kristian.wade@slcgov.com