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RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State PERIOD OF VALIDITY OF PROPOSALS a. The proposals shall be valid for a period of 180 (One hundred and eighty) days from the date of opening of the proposals. A proposal valid for a shorter period may be rejected as non-responsive. On completion of the validity period, unless the bidder withdraws his proposal in writing, it will be deemed to be valid until such time that the bidder formally (in writing) withdraws his proposal. b. In exceptional circumstances, at its discretion, SC&DLR may solicit the bidder's consent for an extension of the validity period. The request and the responses thereto shall be made in writing (or by fax or email). AMENDMENT OF RFP At any time prior to the deadline for submission of proposals, SC&DLR, for any reason, may modify the RFP by amendment notified in writing or by fax or email to all bidders who have received this RFP and such amendment shall be binding on them. SC&DLR, at its discretion, may extend the deadline for the submission of proposals. LANGUAGE OF PROPOSALS The proposal and all correspondence and documents shall be written in English. All proposals and accompanying documentation will become the property of SC&DLR and will not be returned. PRICES a. The bidder shall quote the price as per specified format fixed for the entire project on a single responsibility basis. In case of a consortium, the prime bidder of the successful consortium shall be solely held responsible for the discharging all the responsibilities during the period of agreement. SC&DLR reserves the right to procure the components/services listed in this RFP in whole or in part. No adjustment of the agreement price shall be made on account of any variations in costs of labor and materials or any other cost component affecting the total cost in fulfilling the obligations under the Agreement. The Agreement price shall be the only payment, payable by SC&DLR to the successful bidder for completion of the obligations by the successful bidder under the Agreement, subject to the terms of payment specified in the agreement. The price would be inclusive of all applicable taxes, duties, charges and levies, unless specified otherwise. b. The prices, once offered, must remain fixed and must not be subject to escalation for any reason whatsoever within the period of agreement. A proposal submitted with an adjustable price quotation or conditional proposal may be rejected as non-responsive. c. Any increase in rates of taxes will be to the account of bidder. 2/22/2011 98
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State d. In cases where the geographical area, varies in quantum from what is specified in the RFP, then a debit or credit payment variation to the contract value shall be effected to the tune of the product of the difference in geographic area and the derived per Sq.Km. unit price. CORRECTION OF ERRORS a. Bidders are advised to exercise adequate care in quoting the prices. No excuse for corrections in the quoted price will be entertained after the proposals are opened. All corrections, if any, should be initialed by the person signing the proposal form before submission, failing which the figures for such items may not be considered. b. Arithmetic errors in proposals will be corrected as follows: In case of discrepancy between the amounts mentioned in figures and in words, the amount in words shall govern. The amount stated in the proposal form, adjusted in accordance with the above procedure, shall be considered as binding, unless it causes the overall proposal price to rise, in which case the proposal price shall govern. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. NON-CONFORMING PROPOSALS A proposal may be construed as a non-conforming proposal and ineligible for consideration: a. If it does not comply with the requirements of this RFP. Failure to comply with the technical requirements, and acknowledgment of receipt of amendments, are common causes for holding proposals non-conforming. b. If a proposal appears to be “canned” presentations of promotional materials that do not follow the format requested in this RFP or do not appear to address the particular requirements of the proposed e.g. "Land Resurvey of Anand & other Seven districts ", and any such bidders may also be disqualified. DISQUALIFICATION The proposal is liable to be disqualified in the following cases or in case bidder fails to meet the bidding requirements as indicated in this RFP: i. Proposal not submitted in accordance with the procedure and formats prescribed in this document or treated as non-conforming proposal. ii. During validity of the proposal, or its extended period, if any, the bidder increases his quoted prices. iii. The bidder qualifies the proposal with his own conditions. iv. Proposal is received in incomplete form. 2/22/2011 99
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