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RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State 5 Third Set of Taluka Actual Bill – (1/3rd of Sum of (1) + (2) 6 Fourth Set of Taluka Actual Bill – 10% of Estimated contract value l Above payments shall be made after deduction of tax at source, whichever may be applicable, by the Acts prevailing at the time of making payment. Payment of all other tax and levies would be the responsibility of the Survey Agency. All payments to the agencies would be made in Indian Rupees only. The payment shall be made after the successful completion of the activity and successful submission of the deliverables & its acceptance by SC & DLR. c. The minimum gap between two successive invoices will be 1 month. PENALTY CLAUSE Vendor should submit his own detailed time schedule with measurable milestones and such schedules should be practicable, reasonable and balanced. At the time of presentation, SC&DLR and the vendor would come to a mutually agreeable time schedule, which will be the finalized schedule to form part of the agreement. Any delay in implementation at any milestone mentioned in the plan, will attract a penalty of 0.5% of the contract value for every 7 days, subject to a maximum of 4%. Maximum delay permitted will be 60 days beyond which the agreement is liable to be terminated and vendor performance guarantee will be forfeited. In such case, SC&DLR reserves the right to make necessary alternate arrangements to complete the project. Further any delays must be made up by the vendor by the time of the payment milestone for the completion of 75% i.e. project implementation needs to be as per schedule at this point. The purpose of this is to ensure all necessary formalities for project completion and closure are completed as planned and vendor will not deliver/ complete a large part of the work only at the end stage, as this would hinder smooth project completion and sign-off. Penalties if deducted earlier will be refunded at this stage. 2/22/2011 90
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State 3. DETAILED SUBMITTAL REQUIREMENTS Proposals must be direct, concise, and complete. All information not directly relevant to this RFP should be omitted. SC&DLR will evaluate bidder’s proposal based on its clarity and the directness of its response to the requirements of the project as outlined in this RFP. To assist in the preparation of proposal, SC&DLR is making available an electronic version of this RFP. DOCUMENTS COMPRISING THE BIDDERS' PROPOSAL a. Proposal submitted by the bidder shall comprise the following: i. Proposal covering letter (covering letter is set forth in Annexure I (1)) ii. Prequalification proposal in the format as specified in Annexure I (4) iii. Technical proposal in the format as specified below and in Annexure I (5) iv. Commercial proposal as specified in Annexure I (6 – From 1). The bidders also need to provide the component-wise cost details used for arriving at the quoted commercials as specified in the Annexure I (6 – Form 2). v. Any other information that is required to be submitted in the proposal process. The bidders must submit technical proposal both in hardcopy and softcopy format properly labeled. b. Bidder shall submit with its proposal, inter alia, the following attachments: i. A board resolution (in case of a consortium bid, the Prime Bidder's Board of Directors) authorizing the Bidder/ Prime Bidder to sign/ execute the proposal as a binding document and also to execute all relevant agreements forming part of RFP. ii. A certified true copy of the consortium agreement between the Prime Bidder and all the other members of the consortium, describing the respective roles and responsibilities of all the members, in meeting the overall scope and requirements of the proposed project. Bidders shall furnish the required information on their technical and commercial strengths in the enclosed formats only. Any deviations in format may make the bid liable for rejection. The bid shall be attached with the covering letter as specified in Annexure I and shall be enclosed in the main envelope, which has the Bid Security, Prequalification bid, Technical bid and Commercial bid Envelopes. Proposals not submitted with this covering letter shall be liable for rejection. 2/22/2011 91
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Revenue Department Govt. of Gujarat
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