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RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State 2. INSTRUCTION TO BIDDERS BID OPENING SESSIONS The bids will be opened, in three sessions, one each for Prequalification, Technical and Commercial, in the presence of bidders’ representatives (only one per bidder) who choose to attend the Bid opening sessions on the specified date, time and address. The bidders’ representatives who are present shall sign a register evidencing their attendance. In the event of the specified date of bid opening being declared a holiday for SC&DLR, the Bids shall be opened at the same time and location on the next working day. During the Bid opening, preliminary scrutiny of the bid documents will be made to determine whether they are complete, whether required bid security has been furnished, whether the documents have been properly signed, and whether the bids are generally in order. Bids not conforming to such preliminary requirements will be prima facie rejected. OPENING OF BID SECURITY ENVELOPE The envelopes containing the bid security will be opened, by a Committee of Officers (the “Committee”) appointed by SC&DLR for bid evaluation, in the presence of bidders’ representatives (only one) who choose to attend the session on the specified date, time and address. The Bid Security envelopes of the bidders will be opened on the same day and time, on which the Pre-qualification Bid is opened, and bids not accompanied with the requisite Bid Security or whose Bid Security is not in order shall be rejected. EVALUATION OF PRE-QUALIFICATION BIDS The Prequalification proposal envelopes of only those bidders, whose Bid Security is in order, shall be opened in the same session. The bids will then be passed on for evaluation. The bidders will be assessed on the following pre-qualification criteria: a. The partner having the maximum turnover will be considered as prime bidder. b. The Bidder (Prime Bidder and all other members in case of a consortium) should have been in operation for a period of at least 3 years as of 31-03-10, as evidenced by the Certificate of Incorporation and Certificate of commencement of business issued by the Registrar of Companies in India or the corresponding authority in respect of foreign entities; c. Ground Survey methodology: 2/22/2011 72
RFP for Resurvey project - ANAND & other SEVEN Districts of Gujarat State The Bidder (Prime Bidder in case of a consortium) should have had a minimum total turnover of Rs. 15 Crore during the last 3 financial years (2007-08, 2008-09, 2009-10).. The sum of the average annual turnovers of all the partners of the consortium should be a minimum of Rs. 10.00 Crore during the last 3 financial years (2007-08, 2008-09, 2009-10), as evidenced by the relevant financial statements and audited accounts of the company. Note: If audited figure of year 2009-10 is available then in that case last three years will be year 2007-08,2008-09 and 2009-10. d. The bidder, including all the partners of the consortium should have sufficient experience across the three major requirements of the project in Ground Survey (preferably Cadastral Survey) evidenced by the certificates issued by the competent authority of the concerned client organizations. e. The bidder should have executed in the last 3 years either a minimum of 1 project of Rs. 1 crore Or One project of Rs. 75.00 lakh and one project of Rs. 50.00 lakh Or a minimum of 7 projects of Rs. 20.00 lakh each. ( NB: 1 Only completed projects will be considered 2. Project below value of Rs. 20.00 Lakh will not be considered at all ) Reminder: 1 Pre-Qualification BID COVER must contain EMD in original , proof of experience in business , proof of turnover & proof of survey turnover i.e project completion certificate . EVALUATION OF TECHNICAL PROPOSALS The evaluation of the Technical bids will be carried out in the following manner: a. The Technical Bids of only the pre-qualified bidders will be opened for evaluation. b. The bidders' technical solution proposed in the bid document would be evaluated as per the requirements specified in the RFP and adopting the evaluation criteria spelt out in this document. The Bidders are required to submit all required documentation in support of the evaluation criteria specified (e.g. detailed project citations and completion certificates, client contact information for verification, profiles of project resources, specifications of equipment proposed to be used) as required for technical evaluation. The Technical evaluation shall be done as per the criteria specified in Annexure II. 2/22/2011 73
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